CEN/TR 17536:2020
(Main)Requirements for electronic advanced data (EAD) in postal operations, in particular compliant to security and customs requirements
Requirements for electronic advanced data (EAD) in postal operations, in particular compliant to security and customs requirements
The scope will be defined during the preliminary stage.
Anforderungen für elektronische fortgeschrittene Daten (EAD) im Postverkehr, die den Sicherheits- und Zollvorschriften entsprechen
Services Postaux - Données électroniques avancées (EAD) dans les opérations postales conformes aux exigences de sécurité et de douane
Zahteve za napredne elektronske podatke (EDA) pri poštnem poslovanju, skladnem z varnostnimi in carinskimi zahtevami
General Information
Standards Content (Sample)
SLOVENSKI STANDARD
01-januar-2021
Zahteve za napredne elektronske podatke (EDA) pri poštnem poslovanju,
skladnem z varnostnimi in carinskimi zahtevami
Requirements for electronic advanced data (EDA) in postal operations, in particular
compliant to security and customs requirements
Anforderungen für elektronische fortgeschrittene Daten (EAD) im Postverkehr, die den
Sicherheits- und Zollvorschriften entsprechen
Services Postaux - Données électroniques avancées (EAD) dans les opérations postales
conformes aux exigences de sécurité et de douane
Ta slovenski standard je istoveten z: CEN/TR 17536:2020
ICS:
03.240 Poštne storitve Postal services
35.240.69 Uporabniške rešitve IT pri IT applications in postal
poštnih storitvah services
2003-01.Slovenski inštitut za standardizacijo. Razmnoževanje celote ali delov tega standarda ni dovoljeno.
CEN/TR 17536
TECHNICAL REPORT
RAPPORT TECHNIQUE
November 2020
TECHNISCHER BERICHT
ICS 03.240; 35.240.69
English Version
Requirements for electronic advanced data (EAD) in postal
operations, in particular compliant to security and
customs requirements
Services Postaux - Données électroniques avancées Anforderungen für elektronische fortgeschrittene
(EAD) dans les opérations postales conformes aux Daten (EAD) im Postverkehr, die den Sicherheits- und
exigences de sécurité et de douane Zollvorschriften entsprechen
This Technical Report was approved by CEN on 9 November 2020. It has been drawn up by the Technical Committee CEN/TC
331.
CEN members are the national standards bodies of Austria, Belgium, Bulgaria, Croatia, Cyprus, Czech Republic, Denmark, Estonia,
Finland, France, Germany, Greece, Hungary, Iceland, Ireland, Italy, Latvia, Lithuania, Luxembourg, Malta, Netherlands, Norway,
Poland, Portugal, Republic of North Macedonia, Romania, Serbia, Slovakia, Slovenia, Spain, Sweden, Switzerland, Turkey and
United Kingdom.
EUROPEAN COMMITTEE FOR STANDARDIZATION
COMITÉ EUROPÉEN DE NORMALISATION
EUROPÄISCHES KOMITEE FÜR NORMUNG
CEN-CENELEC Management Centre: Rue de la Science 23, B-1040 Brussels
© 2020 CEN All rights of exploitation in any form and by any means reserved Ref. No. CEN/TR 17536:2020 E
worldwide for CEN national Members.
Contents Page
European foreword . 4
Introduction . 5
1 Scope . 8
2 Normative references . 8
3 Terms and definitions . 9
4 Data Mapping . 11
4.1 General . 11
4.2 Simplified procedure for the collection of import duties . 12
4.3 Mapping the UCC-DA, ANNEX B column H7 Super-Reduced Data set against the UPU-
WCO Postal Data model . 14
4.4 Semantic mapping: WHAT, WHO, HOW, WHY . 15
Annex A (informative) Illustrative Semantic mapping: Postal Data Elements (CN23, ITMATT,
EDIFACT, XML) . 32
Annex B (informative) Mapping Semantic messages to Postal and Non-postal environment . 51
Annex C (informative) Stakeholders and Information Exchanges based on UN/EDIFACT . 65
C.1 General . 65
C.2 Important data elements based on semantic approach . 66
C.2.1 General . 66
C.2.2 Flow 1: Shipping Notification I - Origin Carrier to Destination Carrier . 66
C.2.3 Flow 2: Shipping Notification II - Destination Carrier to Destination Customs . 67
C.2.4 Flow 3: Customs Confirmation I - Destination Customs to Destination Carrier . 68
C.2.5 Flow 4: Customs Confirmation II - Destination Carrier to Origin Carrier . 69
C.2.6 Flow 5: Despatch Information I - Origin Carrier to Destination Carrier . 70
C.2.7 Flow 6: Despatch Information II - Destination Carrier to Destination Customs . 71
C.2.8 Flow 7: Cross Border Transport Instruction - Origin Carrier to X border Transport
Service Provider . 72
C.2.9 Flow 8: Consignment Information - X border Transport Service Provider to
Destination Customs . 73
Annex D (informative) Stakeholder and Information Exchanges based on WCO/UPU
flowchart and messaging model . 75
D.1 General . 75
D.2 WCO - UPU Flow details . 76
D.2.1 General . 76
D.2.2 Flow 1: CN23 data . 76
D.2.3 Flow 2: CN23 data to border agency . 79
D.2.4 Flow 3: Assessment complete /Referral notification . 79
D.2.5 Flow 4: Assessment complete or Referral message to origin post. 80
D.2.6 Flow 4+: Message from origin post to destination post after receiving the referral . 80
D.2.6.1 General . 80
D.2.6.2 RFI message (Request for Information) . 80
D.2.6.3 RFS message (Request for Screening) . 81
D.2.6.4 DNL message (Do Not Load) . 82
D.2.7 Flow 4++: Data transmitted by Destination post to destination customs after referrals
............................................................................................................................................................................. 82
D.2.8 Flow 5: Dispatch data from origin to destination post . 82
D.2.9 Flow 6: Receptacle ID and item ID list to customs . 83
D.2.10 Flow 7: Consignment data to airline . 83
D.2.11 Flow 8: Manifest from airline to customs . 83
Annex E (informative) ANNEX B of the UCC-DA, changes for the inclusion of the H7 data set . 85
Bibliography . 93
European foreword
This document (CEN/TR 17536:2020) has been prepared by Technical Committee CEN/TC 331 “Postal
Services”, the secretariat of which is held by NEN.
Attention is drawn to the possibility that some of the elements of this document may be the subject of
patent rights. CEN shall not be held responsible for identifying any or all such patent rights.
This document has been prepared under a mandate given to CEN by the European Commission
M548C(2016) 4876 final, and supports requirements of EU legislation, the “EU VAT Ecommerce Package”.
The development has been funded by the European Commission in Project Team D (PTD, under
CEN/TC331 WG2). This document is in line with legislation and implementing acts adopted in December
2017 and published Dec 29th, 2017 – the so called “EU VAT Ecommerce Package” (OJ L 348 of 29.12.2017
– Council Directive [EU] 2017/2455; Council Regulation [EU] 2017/2454; Council Implementing
Regulation [EU] 2017/2459).
Introduction
CEN has been requested by the European Commission in its mandate (M/548), to develop European
standards or European standardization deliverables or where necessary to revise existing standards to
be compliant to security and customs requirements for electronic advanced data (EAD) and to promote
interoperability of parcel-delivery operations. And thereby, to contribute to promoting the creation of a
Digital Single Market for the European Union.
These deliverables shall be designed to address VAT, customs and the increased security requirements
by acknowledging the concept of electronic advance data (EAD), also referred to in other documents as
“AEI”, or advance electronic information, on postal items.
There is concern and evidence that the growing x-border Ecommerce of commercial items sent mainly
from Asia (China) to the EU / EEA does not create additional trade, but rather creates a trade diversion.
This diversion is fuelled by an unlevel playing field to the disadvantage of traders and commerce in the
EU / EEA.
The necessary adjustment, not only to re-create a level playing field, but to establish similar market
conditions for all market participants is demanded. Otherwise, VAT- and Customs- fraud, a further
increase of counterfeits, and selective access to postal tariffs at cost, will lead to a serious Ecommerce
market distortion and further damages to trade and European Ecommerce.
This mandated work item (M/548) is dedicated to the development of EAD for customs and transport
security. Its aim is to develop technical and message specifications for EAD, necessary as the EU de-
minimis exemption will be abolished Jan. 1st, 2021.
Summary of 2021 VAT regulation:
• Abolish import exemption for consignments of a value ≤ EUR 22. All distance sales from third
countries to the EU are subject to VAT upon import.
• For consignments of a value ≤ EUR 150, the Import One-Stop Shop (IOSS) can be used to declare and
pay the VAT
• The vendor (directly or via an intermediary) registers for the IOSS in a Member State of
Identification (MSI)
• The vendor charges the VAT to the customer at the time of supply, defined as the time when the
payment is accepted
• These consignments are VAT exempt upon import → IOSS EU VAT number to be communicated
to customs at the latest upon lodging of the import declaration
• The vendor (directly or via an intermediary) declares and pays VAT to the MSI on the basis of a
monthly One Stop-Shop VAT return; the MSI transfers the VAT to all Member States of
Consumption (MSC)
• This applies for consignments up to an intrinsic value of EUR 150 → Above this value, customs
duties are due, and a full customs declaration is required (exemption: Goods > €150 not
exceeding €1,000: designated postal operators in the MSC may use “special arrangements”
allowing a reduced - only 32 D. E. data set)
• Simplify the collection of import VAT where the IOSS is not used is possible. Special arrangements
shall be provided by the MS of importation to allow the use of simplified [customs] procedures for
monthly global declaration and payment of import VAT.
The work is based on the EU VAT Ecommerce Package, adopted December 2017.
EU VAT Ecommerce Package consists of 3 legal acts (OJ L 348 of 29.12.2017):
a) Council Directive (EU) 2017/2455 amending Directive 2006/112/EC (the “VAT Directive”) and
2009/132/EC (“VAT Import Exemptions”)
b) Council Regulation (EU) 2017/2454 amending Regulation (EU) 904/2010 (on administrative
cooperation and combating fraud)
c) Council Implementing Regulation (EU) 2459/2017 amending Regulation (EU) 282/2011 (the “VAT
Implementing Regulation”)
Based on the EU Union Customs Codex which came into force in 2013, the European Union has adopted
in the “EU VAT Ecommerce Package” regulations which will impact cross-border trade in goods between
third countries and the EU. They include:
1) the decision of the Member States to abolish the import VAT exemption limit as of 1.1.2021 ;
2) the introduction of the fully electronic CUSTOMS declaration of all consignments from 1.1.2021 , as
well as;
3) the decision that the EU has to receive advanced TRANSPaORT notification of all consignments of
goods from third countries, prior to shipment, from 15.3.2021 .
Together, the three measures are designed to prevent the circumvention of import VAT and customs
duties on goods imported into the EU.
COUNCIL DIRECTIVE (EU) 2017/2455 of 5 December 2017 amending Directive 2006/112/EC and Directive
2009/132/EC as regards certain value added tax obligations for supplies of services and distance sales of goods
REGULATION (EU) No 952/2013 OF THE EUROPEAN PARLIAMENT AND OF THE COUNCIL of 9 October 2013
laying down the Union Customs Code; COMMISSION DELEGATED REGULATION (EU) 2015/2446 of 28 July 2015
supplementing Regulation (EU) No 952/2013 of the European Parliament and of the Council; COMMISSION
DELEGATED REGULATION (EU) 2018/1063 of 16 May 2018 amending and correcting Delegated Regulation (EU)
2015/2446 supplementing Regulation (EU) No 952/2013 of the European Parliament and of the Council;
COMMISSION DELEGATED REGULATION (EU) 2016/341 of 17 December 2015 supplementing Regulation (EU) No
952/2013 of the European Parliament and of the Council as regards transitional rules for certain provisions of the
Union Customs Code where the relevant electronic systems are not yet operational and amending Delegated
Regulation (EU) 2015/2446; COMMISSION IMPLEMENTING REGULATION (EU) 2015/2447 of 24 November 2015
laying down detailed rules for implementing certain provisions of Regulation (EU) No 952/2013 of the European
Parliament and of the Council laying down the Union Customs Code; COMMISSION IMPLEMENTING REGULATION
(EU) 2017/2089 of 14 November 2017 on technical arrangements for developing, maintaining and employing
electronic systems for the exchange of information and for the storage of such information under the Union Customs
Code; COMMISSION IMPLEMENTING DECISION (EU) 2016/578 of 11 April 2016 establishing the Work Programme
relating to the development and deployment of the electronic systems provided for in the Union Customs Code.
REGULATION (EU) No 952/2013 OF THE EUROPEAN PARLIAMENT AND OF THE COUNCIL of 9 October 2013
laying down the Union Customs Code; COMMISSION DELEGATED REGULATION (EU) 2016/341 of 17 December
2015 supplementing Regulation (EU) No 952/2013 of the European Parliament and of the Council as regards
transitional rules for certain provisions of the Union Customs Code where the relevant electronic systems are not
yet operational and amending Delegated Regulation (EU) 2015/2446; COMMISSION IMPLEMENTING REGULATION
(EU) 2017/2089 of 14 November 2017 on technical arrangements for developing, maintaining and employing
electronic systems for the exchange of information and for the storage of such information under the Union Customs
Code; COMMISSION IMPLEMENTING DECISION (EU) 2016/578 of 11 April 2016 establishing the Work Programme
relating to the development and deployment of the electronic systems provided for in the Union Customs Code.
The WCO-UPU Customs Model, using simplifications for the clearance of postal items, shall serve as a
model for the clearance of the Low Value Consignments (LVC), on the legal basis of a “Super-Reduced
Dataset” compared to the standard customs declaration.
1 Scope
This document provides the semantic mapping description of information on the characteristics or
attributes of Low Value Consignments (LVC) which parties in the digital commercial value chain across-
borders are called upon to handle, compliant to the EU VAT Ecommerce Package as well as the UPU-WCO
customs model.
This document is limited to LVC, the logical definition of an electronic message, which supports the
communication of information about postal items with a unique transport unit identifier.
While different customs processes apply to LVC (goods ≤ €150), and consignments exceeding an intrinsic
value of > €150, this technical specification only applies to LVC. Therefore, it applies to the collection of
import duties (VAT) and not to customs fees.
The document defines both EDIFACT directory 00A and XML implementations to bridge in a semantic
mapping between UPU M33 ITMATT messages and the EU customs data model and its super-reduced
data set, that can be used to convey item-level data for use in customs processing applications.
The document specifies that the supply of certain attribute values, segments and tags is mandatory (M),
whilst the supply of other attributes, segments and tags is specified as optional (O).
This document separates the financial, the data-elements and the physical flow of low value
consignments. Further it defines the use of unique transport identifiers, unique transaction identifiers
and the IOSS VAT Identification number.
2 Normative references
The following documents are referred to in the text in such a way that some or all of their content
constitutes requirements of this document. For dated references, only the edition cited applies. For
undated references, the latest edition of the referenced document (including any amendments) applies.
ISO/IEC 15459-1, Information technology — Automatic identification and data capture techniques —
Unique identification — Part 1: Individual transport units
ISO/IEC 15459-6, Information technology — Automatic identification and data capture techniques —
Unique identification — Part 6: Groupings
M33, ITMATT V1 – Electronic communication of item
M39, CARDIT/RESDIT – Data flow version 2: Introduction and examples
M40, EMSEVT V3
M41, PREDES V2.1
M43, CUSITM V1, CUStoms ITeM pre-advice message to Customs
M44, CUSRSP, CUStoms ReSPonse
M48, CARDIT V2.1
S10, Identification of postal items – 13-character identifier
S32, Postal Consignments
WCO Harmonized System, goods nomenclature used as the basis for customs tariffs (HS-code)
WCO: BUSINESS PROCESS MODEL FOR WCO DATA MODEL (3.8.1)
3 Terms and definitions
For the purposes of this document, the following terms and definitions apply.
ISO and IEC maintain terminological databases for use in standardization at the following addresses:
• IEC Electropedia: available at http://www.electropedia.org/
• ISO Online browsing platform: available at http://www.iso.org/obp
3.1
CARDIT
message sent by a designated operator to an airline to pre-advice of mail and indicate on which flight the
air carrier should put the mail
Note 1 to entry: CARDIT includes security status information and pre-consignment information.
3.2
CN23
special declaration forms for postal items as described in the Acts of the Universal Postal Union currently
in force
3.3
CUSITM
message for a postal operator to transmit mail item information to its local customs authority, which
covers the electronic representation of existing UPU paper forms CN 22/CN 23 and CP 72
Note 1 to entry: The message structure clearly separates information in UPU forms from other information; the
other information is considered optional and for future consideration.
Note 2 to entry: CUSITM stands for CUStoms ITeM: mail item information for Customs purposes. To provide
destination DO with feedback from Customs concerning the item, including customs clearance information.
3.4
CUSRSP
message for a customs authority/border agency to transmit mail item information to the local postal
operator, usually in response to a CUSITM message
Note 1 to entry: CUSRSP stands for CUStoms ReSPonse: Both parties shall agree on the exact usage of the message.
Note 2 to entry: The intended business benefit for both parties is to automate and therefore speed up the customs
process.
3.5
DESADV
message specifying details for goods despatched or ready for despatch under agreed conditions
Note 1 to entry: DESADV stands for DESpatch ADVice message.
3.6
document
letter-post, parcel-post, express or courier item consisting of any piece of written, drawn, printed or
digital information, excluding objects of merchandise
3.7
EMSEVT
message to exchange information of item-level tracking events, based on the capture of specified
mandatory and optional information associated with particular events
Note 1 to entry: EMA (Posting/Collection); EMB (Arrival at outward office of exchange); EMC (Departure from
outward office of exchange); EMD (Arrival at inward office of exchange); EME (Held by import Customs); EMF
(Departure from inward office of exchange); EMG (Arrival at Delivery office); EMH (Attempted/Unsuccessful
delivery); EMI (Final delivery); EMJ (Arrival at transit office of exchange); EMK (Departure from transit office of
exchange).
3.8
good
letter-post, parcel-post, express or courier item consisting of any tangible and movable object other than
money, including objects of merchandise, which does not fall under the definition of “document”
3.9
IFCSUM
message from the party issuing either an instruction or a booking regarding forwarding/transport
services for a collection of consignments under conditions agreed, to the party arranging the forwarding
and/or transport services
Note 1 to entry: IFCSUM stands for Information Forwarding and Consolidation SUmmary Message
Note 2 to entry: The IFCSUM message can also be used as an arrival notice for multiple consignments
3.10
IFTMIN
message from the party issuing an instruction regarding forwarding/transport services for a
consignment under conditions agreed, to the party arranging the forwarding and/or transport services
3.11
ITMATT
message used for the provision of electronic customs information (i.e. an electronic CN 22/23, the UPU
customs declaration form) captured and transmitted by the origin UPU Designated Operator (DO) to the
destination DO at the time of mailing or dispatch
Note 1 to entry: ITMATT stands for ITeM ATTribute
3.12
Low Value Consignment
consignment containing goods not exceeding a value of EUR 150,-, which benefit from a relieve from
import duty in accordance with Articles 23 to 27 of Regulation (EC) 1186/2009, shall be deemed to be
declared for release for free circulation by their presentation to customs pursuant to Article 139 of the
Union Customs Code provided that the data required are accepted by the customs authorities
3.13
parcel
postal item containing goods with or without commercial value, other than an item of correspondence,
with a weight not exceeding 31,5 kg
3.14
parcel delivery services
services involving the clearance, sorting, transport and distribution of parcels
3.15
postal item
item addressed in the final form in which it is to be carried by a postal service provider. In addition to
items of correspondence, such items also include for instance books, catalogues, newspapers, periodicals
and postal parcels containing merchandise with or without commercial value
3.16
PREDES
message that contains information about a despatch of mail which has been prepared by an origin office
of exchange for transportation to a destination office of exchange, typically in another country
Note 1 to entry: The message describes the despatch-level information such as the despatch identification data and
the planned transport, the individual receptacles of the despatch and the individually identified (track-able) items
in each receptacle.
3.17
TAXCON
message used to enable the transmission of information relating to the tax details for an invoice, or a
batch / batches of invoice messages (Invoices, Credit Notes, Debit Notes)
Note 1 to entry: TAXCON stands for TAX CONtrol message. It enables the recipient to ensure the completeness of
messages, the prevention of duplication, and the generation of control values and reports.
3.18
UN/EDIFACT
the United Nations rules for Electronic Data Interchange for Administration, Commerce and Transport
comprise a set of internationally agreed standards, directories, and guidelines for the electronic
interchange of structured data, between independent computerized information systems
4 Data Mapping
4.1 General
The Data Mapping serves the following main purposes:
• to provide evidence that the EU Customs Data Model (EUCDM) is fully compatible with the WCO Data
Model;
• to link the data elements of the EUCDM with their corresponding data elements in the WCO Data
Model, thereby defining unambiguously the relation between Customs needs and economic
operator's data;
• in addition the EUCDM includes the data requirements as well as the relevant formats and codes that
relate to applications and decisions (Annex A of the UCC-DA and of the UCC-IA) as well as to the
registration of economic operators and other persons (Annex 12-01 of the UCC-DA and of the UCC-
IA);
• the goal is to extend the future scope of the EUCDM by supplementing its current content with
elements used for response messages and data exchange between customs authorities. The EUCDM
allows Member States to customise it for their national purposes in full abidance of EU Customs
provisions.
https://ec.europa.eu/taxation_customs/sites/taxation/files/docs/body/eucdm-intro_en.pdf
The data requirement is shown for each message variant with a column for each type of declaration for
both initial declarations.
Segments can be mandatory or conditional, signified by M or C beneath the segment name; the number
following gives the maximum occurrences possible for that segment.
4.2 Simplified procedure for the collection of import duties
For both, the IOSS and the simplified collection of import VAT where the IOSS is not used, a super reduced
data set has been specified for the use of EAD for the simplified collection of import VAT.
The unique identification of the postal item and the unique fiscal identification of the seller, when the
IOSS is used, are mandatory. The unique identification of the content related commercial transaction is
optional.
The data set defined for the simplified procedure, is a subset of the EU Customs Data Model (EUCDM). It
is therefore following the model for Customs trans-European systems such as NCTS, AES, ICS and for
Member States national customs clearance systems.
Following the principle, that the data are provided by traders to customs authorities by means of the
different declarations and notifications defined in EU Customs legislation, the data requirements laid
down in the simplified procedure of the super reduced data set, as well as their formats and codes are
defined in Annex B of the UCC-DA and of the UCC-IA respectively.
The EUCDM, and therefore the simplified procedure, contains the mapping of these data requirements
against the WCO Data Model. The WCO-UPU postal model shall act as the data model to map the
mandatory EC CDM data-elements.
The UCC-DA has been amended and a new Art 143a - Customs declaration for low value consignments –
and a related update in Annex B - Common data requirements for declarations, notifications and proof of
the customs status of Union goods – with a new column H7 – the Super-Reduced Data set (SRD) has been
implemented.
Art. 143a DA legally implements a new customs declaration for low value consignments. A person
(economic operator, deemed supplier, end consumer) may lodge a customs declaration for release for
free circulation containing the data set referred to in Annex B / new column H7 (Super-Reduced Data set)
in respect of goods which benefit from a relief from import duty in accordance with Articles 23 to 27 of
Regulation (EC) No 1186/2009 when (a) their intrinsic value does not exceed EUR 150 and (b) those
goods are not subject to prohibitions and restrictions. Intrinsic Value for the purpose of Article 143a DA
means the transaction price of the goods, excluding any taxes and/or charges (i.e. transport).
Table 1 — Super-Reduced Data set SRD, as specified in ANNEX B, Article 143a column H7 of the
UCC DA
D.E. No D.E. name H7
1/6 Goods item number A
1/11 Additional Procedure A
2/1 Simplified declaration/ Previous documents A
2/2 Additional information C
2/3 Documents produced, certificates and authorisations, additional [7]
A
references
2/4 Reference number / UCR C
2/6 Deferred payment [53]
B
3/1 Exporter A
D.E. No D.E. name H7
3/15 Importer [12]
A
3/16 Importer identification n° [14]
A
3/17 Declarant [12]
A
3/18 Declarant identification n° A
3/19 Representative [12]
A
3/20 Representative identification n° A
3/21 Representative status code A
3/40 Additional fiscal references identification n° [54]
A
4/8 Calculation of taxes – Method of payment [53]
B
4/18 Postal value - > Value A
4/19 Postal charges - > Transport costs to the final destination A
6/2 Supplementary units [55]
A
6/5 Gross mass (kg) A
6/8 Description of goods A
6/10 Number of packages [52]
A
6/14 Commodity code – Combined Nomenclature code A
Symbol description in cells:
A: Mandatory: data required by every Member State
B: Optional for the Member States: data that Member States may decide to waive
C: Optional for economic operators: data which economic operators may decide to supply but which
cannot be demanded by the Member States
Note number description:
[7] Member States may waive this obligation if their systems allow them to deduce this information
automatically and unambiguously from information elsewhere in the declaration.
[12] This information is mandatory only in the cases where the EORI number or a third country
unique identification number recognized by the Union of the person concerned is not provided. Where
the EORI number or a third country unique identification number recognized by the Union is provided,
the name and address shall not be provided.
[14] This information shall only be provided where available.
[52] This information is not required when the goods are transported by post.
[53] This information is not required when the goods are declared for release for free circulation
under the special scheme for distance sales of goods imported from third countries and territories set
out in Title XII Chapter 6 Section 4 of Directive 2006/112/EC.
[54] This information is only required when the goods are declared for release for free circulation
under the special scheme for distance sales of goods imported from third countries and territories set
out in Title XII Chapter 6 Section 4 of Directive 2006/112/EC.
[55] This information is only required if the declaration concerns goods referred to in 27 of Council
Regulation (EC) No 1186/2009
4.3 Mapping the UCC-DA, ANNEX B column H7 Super-Reduced Data set against the UPU-
WCO Postal Data model
Two main stages determine the entry of goods into the EU:
• Border Authorities need to receive information from the declarant regarding the nature of the goods
being imported. This information is needed to determine whether these goods should be allowed
into the country at all and/or whether these goods are subject to prohibitions and restrictions. This
information will be used by different Border Agencies. The first set of information that the Declarant
needs to provide is generally referred to as the Entry Summary Declaration (or ENS).
• Declarants need to provide a final data set that is appropriate for the type of goods imported in the
Customs Declaration. There are many different data sets based on the type of goods. Some are very
extensive (requiring large numbers of data elements and/or even additional documents). This
technical specification focuses on the super-reduced data set related to the EU VAT ecommerce
package regulations. The Customs Declaration shall be linked to the original entry summary
declaration (ENS). At least in the sense, that the same transport unit identifiers will be used.
4.4 Semantic mapping: WHAT, WHO, HOW, WHY
D.E. D.E. name WHAT DATA WHO Provides Data HOW to provide - FUNCTION WHY - MOTIVATION
No
1/6 Goods item Machine generated sequence of the Seller/Webshop Seller sends Order/Invoice Carrier receives paperwork only
number items in relation to the total number records the Sales information including the e.g. invoice or CN23.
of items contained in the Order in their IT sequence numbers for each of
Carrier will capture the relevant
declaration, the summary System in a specific the Goods Lines/Items to the
lines from the CN23 (or Invoice)
declaration, notification or proof of sequence. IOSS organization.
from the applicable lines on the
the customs status of Union goods,
Sequence should be Seller sends paperwork in the same sequence
where there is more than one item
synchronised across Despatch/Transport that they appear on the
of goods.
all stakeholders. Information to the Carrier paperwork (top to bottom).
Goods Item Number IS NOT and including the sequence numbers
During this capture the carrier
ITEM IDENTIFIER and there is no for each Good Item/Line on the
will insert the sequence number
link between the number of the Order/Invoice
accordingly into their system.
articles included in the parcel and
These “calculated” sequence
the item identifier
numbers may then be used in the
Customs Declaration.
1/11 Additional To identify consignments this D.E. Seller/Webshop most Seller sends Carrier receives paperwork only
Procedure distinguishes 3 type of goods likely records Order/Despatch/Transport e.g. invoice or CN23.
depending on code usage: C07, C08 whether the Buyer is Information to the Carrier.
Paperwork will generally NOT
and F48 and being calculated from a Company or private
If declarant receives IOSS include IOSS number; therefore,
data filled in the CN23 form individual
number from Seller, then code special procedure applies, not
C07: all remaining items (B2B, B2C F48 sure what code to use in this case.
not going through IOSS and
Seller to include indication Carrier may determine zero-
C2C > 45€).
value based on values shown on
Private Individual C08 if
C08: C2C shipments < 45€ applicable; paperwork; if zero then code C07
Consignments sent from one private
Seller to include Sales Value; if Carrier might/may be able
individual to another
zero then C07 determine Seller is not a private
F48: all B2C and B2B shipments individual (e.g. Exporter name
going through IOSS procedure (to be contains Ltd, SA, GmbH, NV or
related with D.E 3/40); similar).
Approach is highly unreliable.
D.E. D.E. name WHAT DATA WHO Provides Data HOW to provide - FUNCTION WHY - MOTIVATION
No
2/1 Simplified Goods item identifier; unambiguous Following the UPU convention,
declaratio identification of the goods item a label shall be sticked in every
n/ concerned. parcel or small packet and on
Previous this label and this S10 barcode
Refer to the UPU item identifier
documents permits to provide a unique
which is a 13 digit character code
identifier to it. It is for the
defined by the UPU S10 standard.
different Goods Items records;
linked to the data-elements in
Group 4 and Group 6.
Only collected if goods placed under “Data-Element is See 2/3 for assignment / See 2/3 for assignment / sharing
TS (Temporary Storage) or in a ‘free used in Customs sharing rules for Transport Unit rules for Transport Unit ID
zone’ are directly re-exported. Systems to link back ID
to data previously
Where goods are directly placed
provided. The KEY
under a customs procedure
reference across all
(including safety and security data)
steps in the cross
and no ‘previous document’ exists,
border procedures is
the information concerning D.E. 2/1
the Transport Unit
is not collected.
ID.
The 29-character receptacle ID is in
Therefore, we SHALL
barcoded format (symbology code
include the Transport
128) on receptacle labels. It is this
Unit ID also in this
entity that is created by origin OEs
data-element. TO BE
and scanned by transit and
CONFIRMED
destination designated operators
and carriers such as airlines. See 2/3 for
assignment / sharing
When the receptacle ID is scanned,
rules for Transport
the dispatch ID and the dispatch
Unit ID”
series are automatically captured.
Electronic transport document (TD)
as transit declaration.
D.E. D.E. name WHAT DATA WHO Provides Data HOW to provide - FUNCTION WHY - MOTIVATION
No
Special procedure – Transit – Use of
an electronic transport document as
transit declaration.
Certain data are collected only
where circumstances warrant it.
Special procedure – Transit – Use of
an electronic transport document as
customs declaration – (transport by
air and maritime transport)
POST: “750” < Despatch note (post
parcels) > + S10 + “R”
CEP: “740”+ < Air Way Bill
number > + “R”
OTHER: “ZZZ”+ < Transport Unit
ID > + “R”
R = Import declaration only (will be
used in most cases); other values
may apply
TS Temporary storage declaration
Export Simplified declaration
(Annex B C1)
CW Customs warehousing
declaration
ENS (ENTRY SUMMARY
DECLARATION)
T1 (TRANSIT DECLARATION)
declaration EXTERNAL UNION
TRANSIT PROCEDURE
T2 declaration - INTERNAL UNION
TRANSIT PROCEDURE
D.E. D.E. name WHAT DATA WHO Provides Data HOW to provide - FUNCTION WHY - MOTIVATION
No
2/2 Additional Identifies an additional information Declarant decides the Determined in Declarant system Not Applicable
informatio statement at the item level. applicable XXXX part
n based on the
A single line of text describing the
Coded circumstances/arran
value of the AI statement code.
version gements/responsibili
Code XXXXX — Additional
(Union ties for Customs
information
codes): n1 Declarations for the
Code 0xxxx - General category
+ an4 Transport Unit at
OR Code 1xxxx - On import hand.
(national
Code 2xxxx - On transit
codes): a1
Code 3xxxx - On Export
+an4
Code 4xxxx - Other
OR Free
Specifies (when necessary) a
text
reference to allow many
descriptio
declarations to form part of a unique
n: an.512
consignment.
2/3 Documents Collected when the acceptance of the Seller/Shipper Seller/Shipper to include If Transport Unit ID is not
produced, declaration is subject to the creates Transport Transport Unit ID in EDI to first provided via EDI, the Transport
certificates provision of a certain document, Units, assigns unique Carrier Unit ID may be captured from the
and certificate, authorization or any ID and attaches label on the Transport Unit (e.g.
IF POSSIBLE
authorisati other reference. labels. scanned from barcode).
E.g. For Marketplaces (deemed
ons,
SHALL BE UNIQUE ID FOR THE Unique ID preferably All other data-elements captured
Seller), the Shipper may be
additional
PARCEL/ITEM/TRANSPORT UNIT ISO/IEC 15459-1 for this Transport Unit may then
different from the Seller and the
references;
compliant be linked to the Transport Unit
Data Requirements table column D3: Transport Unit IDs may not be
Document
guaranteeing ID.
known to the Seller.
This data element includes the type
type
uniqueness across
and reference of the transport In case Shipper is different from
(Union
ALL Sellers /
document that is used as transit Seller, the shipper shall include
codes):
Shippers
declaration. the Transport Unit ID. If feasible
a1+ an3
the Shipper should also include
OR
the UCR (2/4) for the
(national
Commercial Transaction in the
codes):
D.E. D.E. name WHAT DATA WHO Provides Data HOW to provide - FUNCTION WHY - MOTIVATION
No
n1+an3+ EDI to the Carrier (linking the
Document Seller info to the Shipper info
identifier: throughout the network of
an.35 stakeholders)
JV: Refers
back to the
ENS
declaratio
n
2/4 Reference Despite it is a conditional D. E. it is Seller to assign Seller sends La Poste states there is no field
number / expectated that operators will during Sales Order Despatch/Transport on the CN23 to capture
UCR receive the D. E. in the electronic capture. Information to the Carrier Commercial Transaction
advance data (EAD). The transport including the Commercial Reference.
document number is an alternative Transaction ID (e.g. GS1 GSIN).
There is however a field < Box 14
to the unique consignment reference
-Invoice Facture > that could be
number (UCR) when the latter is not
used for this purpose. In general
available.
the Commercial Transaction
Ref: Data Requirements table Number will be on the
column E2: Invoice/Facture.
If so, there is no reason for the
operators NOT to include it in the
submiss
...
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