Structuring of technical information and documentation

IEC 62023:2011 provides rules for applying a method of structuring technical information and documentation by using a main document (leading document) for the clustering of the information for each object. This second edition cancels and replaces the first edition of IEC 62023 published in 2000. This edition constitutes a technical revision. It includes the following substantial changes with respect to the previous edition: - the terminology used in the publication has been adapted to the one used in IEC 81346-1:2009 and IEC 62507-1:2010; - the figures have been adapted to the principles used in IEC 81346-1:2009 in order to better illustrate the interrelations between the standards; - the examples in the annexes have been provided with comments. The contents of the corrigendum of February 2012 have been included in this copy.

Strukturierung technischer Information und Dokumentation

Structuration des informations et de la documentation techniques

La CEI 62023:2011 fournit des règles relatives à l'application d'une méthode de structuration des informations et de la documentation techniques basée sur l'utilisation d'un document principal (document premier) rassemblant les informations sur chaque objet. Cette édition annule et remplace la première édition de la CEI 62023 publiée en 2000. Cette édition constitue une révision technique. Elle inclut les modifications importantes suivantes par rapport à l'édition précédente: - la terminologie utilisée dans la publication a été adaptée à celle utilisée dans CEI 81346-1:2009 et CEI 62507-1:2010; - les chiffres ont été adaptés aux principes utilisés dans la CEI 81346-1 afin de mieux illustrer les relations entre les normes; - les exemples des annexes ont été dotés de commentaires. Le contenu du corrigendum de février 2012 a été pris en considération dans cet exemplaire.

Zgradba tehnične informacije in dokumentacije (IEC 62023:2011)

Ta mednarodni standard določa pravila za uporabo metode priprave tehnične informacije in dokumentacije z glavnim dokumentom (vodilnim dokumentom), s katero se poveže informacije o posameznem objektu.

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Standards Content (Sample)

SIST EN 62023:2002
Structuring of technical information and documentation (IEC 62023:2011)
Structuration des informations et de la documentation techniques (IEC 62023:2011)
Structuration des informations et de la documentation techniques (CEI 62023:2011)
Ta slovenski standard je istoveten z: EN 62023:2012
01.110 7HKQLþQDGRNXPHQWDFLMD]D Technical product
L]GHONH documentation
29.020 Elektrotehnika na splošno Electrical engineering in
2003-01.Slovenski inštitut za standardizacijo. Razmnoževanje celote ali delov tega standarda ni dovoljeno.

EN 62023
January 2012
ICS 29.020 Supersedes EN 62023:2000

English version
Structuring of technical information and documentation
(IEC 62023:2011)
Structuration des informations et de la Strukturierung technischer Information
documentation techniques und Dokumentation
(CEI 62023:2011) (IEC 62023:2011)

This European Standard was approved by CENELEC on 2011-11-23. CENELEC members are bound to comply
with the CEN/CENELEC Internal Regulations which stipulate the conditions for giving this European Standard
the status of a national standard without any alteration.

Up-to-date lists and bibliographical references concerning such national standards may be obtained on
application to the CEN-CENELEC Management Centre or to any CENELEC member.

This European Standard exists in three official versions (English, French, German). A version in any other
language made by translation under the responsibility of a CENELEC member into its own language and notified
to the CEN-CENELEC Management Centre has the same status as the official versions.

CENELEC members are the national electrotechnical committees of Austria, Belgium, Bulgaria, Croatia, Cyprus,
the Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Iceland, Ireland, Italy,
Latvia, Lithuania, Luxembourg, Malta, the Netherlands, Norway, Poland, Portugal, Romania, Slovakia, Slovenia,
Spain, Sweden, Switzerland, Turkey and the United Kingdom.

European Committee for Electrotechnical Standardization
Comité Européen de Normalisation Electrotechnique
Europäisches Komitee für Elektrotechnische Normung

Management Centre: Avenue Marnix 17, B - 1000 Brussels

© 2012 CENELEC - All rights of exploitation in any form and by any means reserved worldwide for CENELEC members.
Ref. No. EN 62023:2012 E
The text of document 3/1050/FDIS, future edition 2 of IEC 62023, prepared by IEC/TC 3 "Information
structures, documentation and graphical symbols" was submitted to the IEC-CENELEC parallel vote and
approved by CENELEC as EN 62023:2012.

The following dates are fixed:
(dop) 2012-08-23
• latest date by which the document has
to be implemented at national level by
publication of an identical national
standard or by endorsement
(dow) 2014-11-23
• latest date by which the national
standards conflicting with the
document have to be withdrawn
This document supersedes EN 62023:2000.
EN 62023:2011 includes the following significant technical changes with respect to EN 62023:2000:
— the terminology used in the publication has been adapted to the one used in EN 81346-1:2009 and
EN 62507-1:2011;
— the figures have been adapted to the principles used in EN 81346-1:2009 in order to better illustrate
the interrelations between the standards;
— the examples in the annexes have been provided with comments;
Attention is drawn to the possibility that some of the elements of this document may be the subject of
patent rights. CENELEC [and/or CEN] shall not be held responsible for identifying any or all such patent
Endorsement notice
The text of the International Standard IEC 62023:2011 was approved by CENELEC as a European
Standard without any modification.
In the official version, for Bibliography, the following notes have to be added for the standards indicated:
IEC 62507-1:2010 NOTE  Harmonized as EN 62507-1:2011 (not modified).
IEC 81346-2:2009 NOTE  Harmonized as EN 81346-2:2009 (not modified).

- 3 - EN 62023:2012
Annex ZA
Normative references to international publications
with their corresponding European publications

The following referenced documents are indispensable for the application of this document. For dated
references, only the edition cited applies. For undated references, the latest edition of the referenced
document (including any amendments) applies.

NOTE  When an international publication has been modified by common modifications, indicated by (mod), the relevant EN/HD
Publication Year Title EN/HD Year

IEC 61082-1 2006 Preparation of documents used in EN 61082-1 2006
electrotechnology -
Part 1: Rules
IEC 61355-1 2008 Classification and designation of documents EN 61355-1 2008
for plants, systems and equipment -
Part 1: Rules and classification tables

IEC 61360 - Component data dictionary (CDD) - -

IEC 62027 - Preparation of object lists, EN 62027 -
including parts lists
IEC/PAS 62569-1 - Generic specification of information on - -
products -
Part 1: Principles and methods

IEC 81346-1 2009 Industrial systems, installations and EN 81346-1 2009
equipment and industrial products -
Structuring principles and reference
designations -
Part 1: Basic rules
IEC 82045-1 2001 Document management - EN 82045-1 2001
Part 1: Principles and methods

IEC 82045-2 2004 Document management - EN 82045-2 2005
Part 2: Metadata elements and information
reference model
ISO 7200 - Technical product documentation - EN ISO 7200 -
Data fields in title blocks and document
IEC 62023 ®
Edition 2.0 2011-10
Structuring of technical information and documentation

Structuration des informations et de la documentation techniques

ICS 29.020 ISBN 978-2-88912-707-8

– 2 – 62023  IEC:2011
1 Scope . 7
2 Normative references . 7
3 Terms and definitions . 7
3.1 General terms . 8
3.2 Terms related to documentation structure . 10
3.3 Terms related to document structure . 11
3.4 Alphabetical index of terms . 12
4 General . 12
4.1 Basic principles of structuring of systems, installations and products. 12
4.2 Objects and documents describing the objects . 14
4.3 Documentation structure and document structure . 14
4.3.1 Documentation structure . 14
4.3.2 Document structure . 14
4.3.3 Border between documentation structure and document structure . 15
5 Main document and complementary documents . 15
5.1 General . 15
5.2 Contents of the main document . 16
5.2.1 Document parts . 16
5.2.2 Document part containing complementary documents . 17
5.2.3 Document part containing characteristic properties . 17
5.2.4 Document part containing constituent objects . 17
5.3 Relationship between main document and complementary documents . 18
5.3.1 Main document . 18
5.3.2 Complementary documents . 18
5.4 Single-level and multi-level main documents . 19
5.5 Classification of the main document . 20
6 Representations of an object . 20
6.1 General . 20
6.2 Presentation of an object type at its occurrences . 20
6.3 Referencing . 21
6.4 Document metadata . 21
Annex A (informative) Example of a composite main document based on a parts list
document . 24
Annex B (informative) Example of a main document based on a list of documents,
referencing data sheet, object lists, etc. . 27
Bibliography . 32

Figure 1 – Illustration of an object with three aspects, and where each of these aspects
are used for sub-structuring . 13
Figure 2 – Information content of a document describing an object . 15
Figure 3 – Documentation structure for a single object . 16

62023  IEC:2011 – 3 –
Figure 4 – Main document and complementary documents; illustration of different
degrees of partitioning of the information into different documents . 19
Figure 5 – Relations among objects and documents . 23

– 4 – 62023  IEC:2011
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