ISO/FDIS 10845-2

DRAFT INTERNATIONAL STANDARD
ISO/DIS 10845-2
ISO/TC 59/SC 18 Secretariat: SABS
Voting begins on: Voting terminates on:
2020-02-10 2020-05-04
Construction procurement —
Part 2:
Formatting and compilation of procurement
documentation
Marchés de construction —
Partie 2: Mise en forme et compilation de la documentation de marché
ICS: 91.010.20
THIS DOCUMENT IS A DRAFT CIRCULATED
FOR COMMENT AND APPROVAL. IT IS
THEREFORE SUBJECT TO CHANGE AND MAY
NOT BE REFERRED TO AS AN INTERNATIONAL
STANDARD UNTIL PUBLISHED AS SUCH.
IN ADDITION TO THEIR EVALUATION AS
BEING ACCEPTABLE FOR INDUSTRIAL,
This document is circulated as received from the committee secretariat.
TECHNOLOGICAL, COMMERCIAL AND
USER PURPOSES, DRAFT INTERNATIONAL
STANDARDS MAY ON OCCASION HAVE TO
BE CONSIDERED IN THE LIGHT OF THEIR
POTENTIAL TO BECOME STANDARDS TO
WHICH REFERENCE MAY BE MADE IN
Reference number
NATIONAL REGULATIONS.
ISO/DIS 10845-2:2020(E)
RECIPIENTS OF THIS DRAFT ARE INVITED
TO SUBMIT, WITH THEIR COMMENTS,
NOTIFICATION OF ANY RELEVANT PATENT
RIGHTS OF WHICH THEY ARE AWARE AND TO
PROVIDE SUPPORTING DOCUMENTATION. ISO 2020
---------------------- Page: 1 ----------------------
ISO/DIS 10845-2:2020(E)
COPYRIGHT PROTECTED DOCUMENT
© ISO 2020

All rights reserved. Unless otherwise specified, or required in the context of its implementation, no part of this publication may

be reproduced or utilized otherwise in any form or by any means, electronic or mechanical, including photocopying, or posting

on the internet or an intranet, without prior written permission. Permission can be requested from either ISO at the address

Foreword ........................................................................................................................................................................................................................................iv

Introduction ..................................................................................................................................................................................................................................v

1 Scope ................................................................................................................................................................................................................................. 1

2 Terms and definitions ..................................................................................................................................................................................... 1

3 General requirements for procurement documents ...................................................................................................... 3

4 Component documents .................................................................................................................................................................................. 3

4.1 Division of component documents ........................................................................................................................................ 3

4.2 Calls for expressions of interest ............................................................................................................................................... 4

4.2.1 Notice and invitation to submit expressions of interest ................................................................ 4

4.2.2 Submission data ............................................................................................................................................................... 6

4.2.3 List of returnable documents ................................................................................................................................ 6

4.2.4 Returnable schedules................................................................................................................................................... 6

4.2.5 Indicative scope of work ........................................................................................................................................... 6

4.3 Tender documents ............................................................................................................................................................................... 6

4.3.1 Tender notice and invitation to tender ......................................................................................................... 6

4.3.2 Tender data ........................................................................................................................................................................... 7

4.3.3 List of returnable documents ................................................................................................................................ 8

4.3.4 Returnable schedules................................................................................................................................................... 8

4.4 Contract documents ........................................................................................................................................................................... 8

4.4.1 Agreements and contract data ............................................................................................................................. 8

4.4.2 Pricing data ........................................................................................................................................................................... 9

4.4.3 Scope of work ..................................................................................................................................................................... 9

4.4.4 Site information .............................................................................................................................................................10

5 Compiling tender documents ...............................................................................................................................................................10

5.1 General ........................................................................................................................................................................................................10

5.2 Applying the standard format .................................................................................................................................................11

5.3 Guiding principles in applying the format ...................................................................................................................11

Annex A (informative) Commentary ..................................................................................................................................................................12

Annex B (informative) Example of a form of offer and acceptance....................................................................................17

Annex C (informative) Check list of items to be addressed in the scope of work ................................................20

Annex D (informative) Standardized procurement documents ............................................................................................36

Bibliography .............................................................................................................................................................................................................................38

ISO (the International Organization for Standardization) is a worldwide federation of national standards

bodies (ISO member bodies). The work of preparing International Standards is normally carried out

through ISO technical committees. Each member body interested in a subject for which a technical

committee has been established has the right to be represented on that committee. International

organizations, governmental and non-governmental, in liaison with ISO, also take part in the work.

ISO collaborates closely with the International Electrotechnical Commission (IEC) on all matters of

International Standards are drafted in accordance with the rules given in the ISO/IEC Directives, Part 2.

The main task of technical committees is to prepare International Standards. Draft International

Standards adopted by the technical committees are circulated to the member bodies for voting.

Publication as an International Standard requires approval by at least 75 % of the member bodies

Attention is drawn to the possibility that some of the elements of this document may be the subject of

patent rights. ISO shall not be held responsible for identifying any or all such patent rights.

ISO 10845-2 was prepared by Technical Committee ISO/TC 59, Buildings and civil engineering works,

ISO 10845 consists of the following parts, under the general title Construction procurement:

— definitions and parts of the text have been updated and aligned with other parts of ISO 10845 to

— the three volume approach and colour separation of component documents has been removed; and

a) communicate the employer's procedures and requirements in calls for expressions of interest

to respondents who wish to qualify to be invited to submit tender offers or to be admitted to a

b) communicate the employer's procedures and requirements relating to the process of offer and

c) establish, in the contract between an employer and a contractor, the agreed terms and conditions,

the prices, and the nature and quality of the goods, services or construction works that are

A uniform format for the compilation of calls for expressions of interest and tender and contract

• the standardization of the component documents and improved communications between those

This part of ISO 10845 establishes, in respect of supply, services and construction contracts, at both

Note to entry 1: Annex A contains commentary on the clauses in this part of ISO 10845.

Note to entry 2: This International Standard can also be used, with some adaptation, in the formatting

and compilation of concession contracts, design, build and operate contracts and contracts involving

None to entry 3: Annex G of ISO 10845-1 provides guidance on the development of auction data.

act of agreeing to a contractor's offer or tender, thereby creating a binding contract

document that breaks down the scope of work into a series of activities, which may be linked to a

programme, to allow contractors to be paid a lump sum upon the completion of each of the activities

document for tendering, usually prepared in a standard form, comprising both a descriptive list of

quantities of works and descriptions of the materials, workmanship and other matters required for

sum of money or securities submitted to the employer or placed in the hands of a third party to

guarantee completion and recovery of the sums which the contractor is recognized as owing under the

[SOURCE: ISO 6707-2:2017, definition 3.5.40, modified — “client” replaced with “employer”]

document that contains the detailed provisions incorporated in a contract, laying down the rights and

duties of the parties, the functions of the people connected with the contract and the procedures for

legally enforceable agreement to supply goods, carry out construction works and / or provide services

person or organization that contracts to provide the goods, services or construction works covered by

person or organization intending to or entering into the contract with the contractor for the provision

request for respondents to register their interest in undertaking a specific contract or to participate

in a project or programme and to submit their credentials so they may, in terms of the employer's

procurement procedures, be invited to submit a tender offer should they qualify or be selected to do so

process which creates, manages and fulfils contracts relating to the provision of goods, services and

person or organization that submits an expression of interest in response to an invitation to do so

a) sets out detailed requirements to be satisfied by a product, material, process or system and the

written offer for the provision of goods, or to carry out a service or construction works under given

conditions, usually at a stated price, and which is capable of acceptance and conversion into a binding

a) present requirements in a clear, unambiguous, comprehensive and understandable manner;

b) where necessary, require respondents to register their interest in undertaking a specific contract

or to participate in a project or programme and to submit their credentials for the employer to

admit them to an electronic database or invite them to submit tenders should they qualify or be

c) require tenderers to submit particulars sufficient for the employer to evaluate their tenders,

establish their credentials and assess their capabilities and capacities to perform the contract;

d) set out in a clear, fair, transparent, accountable and unambiguous manner the criteria by which

e) define the risks, liabilities and obligations of the parties to the contract and the procedures for the

f) define the nature, quality and quantity of goods, services or works to be provided in the

g) establish the means by which the contractor is paid for the goods, services, construction works or

Procurement documents for goods, services and construction works shall comprise a number of

component documents dealing with different topics grouped together in a logical sequence.

The groups of documents calling for expressions of interest, comprise those documents that relate to

submission procedures, the documents that a respondent needs to return with his submission and,

The first group of documents where procurement documents are used to solicit tender offers contains

only those documents that are relevant to the tender (see Table 2) and the second group contains only

those documents that relate to the contract created at the acceptance of the tender (see Table 3). Where

contracts are negotiated with a sole contractor, only those documents which relate to the contract

Notice and invi- Alerts respondents to submit their credentials in order to be admitted to an

tation to submit electronic database or to be invited to submit tenders should they satisfy the

Submission data Establishes the rules from the time a call for an expression of interest is adver-

List of returnable Ensures that everything the employer requires a respondent to include in his

Submission sched- Contains documents that the respondent is required to complete for the pur-

Indicative scope of Indicates to respondents what the contract is likely to entail so that they can

E3 work make an informed decision as to whether or not they wish to respond and, if so,

The notice and invitation to submit an expression of interest shall, as a minimum, contain

d) a brief description of the goods, services or construction works which re to be procured and, where

g) information relating to how and from when the procurement documents may be obtained.

Tender notice Alerts tenderers to the nature of the goods, services and construction works re-

T1.1 and invitation to quired by the employer and should contain sufficient information to enable them

Tender data Establishes the rules from the time a tender is invited to the time a tender is

List of returnable Ensures that everything the employer requires a tenderer to submit with his ten-

Returnable Contains documents that the tenderer is required to complete for the purpose of

T2.2 schedules evaluating tenders and other schedules which, upon acceptance, become part of

Contract data Identifies the applicable conditions of contract and associated contract-specific

C1.2 data that collectively describe the risks, liabilities and obligations of the contract-

Pricing assump- Provides the criteria and assumptions which it is assumed (in the contract) that

C2.1 tions the tenderer has taken into account when developing his prices and fee percentag-

Pricing sched- Records the contractor's prices for providing goods, services or construction

ules/ activity works which are described in the scope of work section of the contract.

Scope of work Specifies and describes the goods, services or construction works which are to be

Site information Describes the site at the time of tender to enable the tenderer to price his tender

a) providing the name and contact particulars of a person to whom queries in relation to the call for

to enable prospective respondents to make informed decisions regarding the obtaining of documents

Note to entry: In some circumstances, it can be appropriate to indicate the source of funding in

The submission data informs respondents about the submission procedures that are to be observed

and the documentation to be submitted, failing which, submissions may be rejected or not evaluated.

The submission data also outlines how the employer receives and evaluates the submissions received

and states any criteria that respondents should satisfy in order to have their submissions evaluated,

The submission data may identify standard conditions for the calling for expressions of interest,

in which case the submission data shall provide the project-specific variables associated with such

Note to entry: The standard conditions for the calling for expressions of interest as contained in

ISO 10845-4 and the associated variables, variations and additional conditions can be referenced in the

The list of returnable documents should list all of the documents that the respondent is required to

provide or complete and submit as part of his submission in order to enable the employer to record his

Returnable schedules comprise those schedules that are completed and submitted as part of the

Where necessary, a description of the indicative scope of work should be provided to enable respondents

to understand the nature of the work and the likely demands placed on their resources so that they can

g) information relating to how and from when the procurement documents may be obtained.

a) providing the name and contact particulars of a person to whom queries in relation with the tender

— refundable or non-refundable deposits payable for procurement documentation, and

in order to enable prospective tenderers to make informed decisions regarding the attractiveness of

Note to entry: In some circumstances, it can be appropriate to indicate the source of funding in the

d) establish the manner in which the employer conducts the process of offer and acceptance, and

The tender data furthermore establishes the precise means by which a preferred tenderer is identified

in a competitive selection process and preferred tenderers are identified for each successive round of

negotiations in the competitive negotiation procedure. The award criteria, weightings assigned to such

criteria, the relevant ratios between and the formula for scoring financial offers, quality and preference,

The tender data may identify standard conditions of tender, in which case the tender data provides the

Note to entry 1: The standard conditions of tender as contained in ISO 10845-3 and the associated

variables, variations and additional conditions of tender can be referenced in the tender data.

Note to entry 2: ISO 10845-1 and ISO 10845-3 describe the processes associated with the competitive

The list of returnable documents should list all of the documents that the tenderer has to complete and

submit as part of his tender submission. The list should indicate which of the returnable schedules are

Forms and certificates that are to be completed after the award of the contract should not be included

in the returnable documents, e.g. site appointments for compliance with health and safety legislation.

Note to entry: This section refers to documents that are returned with, or constitute, a tender. Whilst

many of the returnables are required for the purpose of evaluating tenders, some form part of the

a) used for evaluation purposes only, such as declarations and evaluation schedules,

b) included in the subsequent contract, such as profiles of key personnel, quality plans and

c) in some instances, used as the basis for the development of the scope of work of a contract that is

Returnable schedules that are used for evaluation purposes only shall not form part of the subsequent

contract. Returnable schedules that form part of the subsequent contract should be attached to the

a) the offer to provide the goods, services or construction works for a price, or in accordance with the

b) confirmation from the employer that tender offer has been accepted following his tender evaluation