CEN and CENELEC representation in official meetings

In recent years, a number of representatives have been appointed by the CEN/CENELEC Governing Bodies (AGs, CAs, BTs) to represent the interests of CEN/CENELEC in external groups (e.g. European Commission Expert groups) and specific events (e.g. UN/EC, conferences).
Given the important role that these representatives play, it is necessary to define their roles and responsibilities and make them aware of the expected commitment, in order to ensure that they:
- act in line with the CEN and CENELEC Strategy 2030 (and subsequent strategies beyond 2020);
- are informed of the policies, priorities and positions of the organizations (CEN, CENELEC or CEN-CENELEC) they represent;
- understand the message and priorities to be conveyed;
- provide effective and efficient reporting and feedback to the CEN/CENELEC Governing Bodies.
To this end, once appointed, the representative is to abide by the stipulations of the guidance document as included in Annex A, which identifies a set of basic practices to be followed to ensure proper coordination, reporting and follow-up.
The list of appointed representatives is kept by CCMC. Regular updates will be provided to the CEN/CENELEC Governing Bodies.
Note: This Guide does not apply to the appointment of elected CEN and CENELEC Officers.

Zastopanje CEN in CENELEC na uradnih srečanjih

General Information

Status
Published
Publication Date
12-Apr-2021
Technical Committee
Current Stage
6060 - National Implementation/Publication (Adopted Project)
Start Date
25-Mar-2021
Due Date
30-May-2021
Completion Date
13-Apr-2021

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SLOVENSKI STANDARD
SIST CEN/CLC Guide 34:2021
01-maj-2021
Zastopanje CEN in CENELEC na uradnih srečanjih
CEN and CENELEC representation in official meetings
Ta slovenski standard je istoveten z: CEN/CLC Guide 34:2021
ICS:
01.120 Standardizacija. Splošna Standardization. General
pravila rules
SIST CEN/CLC Guide 34:2021 en,fr,de

2003-01.Slovenski inštitut za standardizacijo. Razmnoževanje celote ali delov tega standarda ni dovoljeno.

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SIST CEN/CLC Guide 34:2021
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SIST CEN/CLC Guide 34:2021
CEN-CENELEC
GUIDE
CEN and CENELEC
representation in official
meetings
Edition 2, 2021-03-17
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SIST CEN/CLC Guide 34:2021
European Committee for Standardization
Tel: +32 2 550 08 11
Fax: +32 2 550 08 19
European Committee for Electrotechnical Standardization
Tel: +32 2 550 08 11
Fax: +32 2 550 08 19
Rue de la Science, 23
B – 1040 Brussels
www.cen.eu
www.cenelec.eu
www.cencenelec.eu
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SIST CEN/CLC Guide 34:2021
CEN/CENELEC Guide 34: 2021 (E)
Contents Page

1 Executive Summary ............................................................................................................................... 4

1.1 Role ........................................................................................................................................................... 4

1.2 Tasks/Responsibilities...................................................................................................................... 4

1.3 Duration .................................................................................................................................................. 5

1.4 Nomination Process ........................................................................................................................... 5

1.5 Appointment Process ......................................................................................................................... 5

Annex A CEN/CENELEC representation in external groups - Guidance .................................... 6

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SIST CEN/CLC Guide 34:2021
CEN/CENELEC Guide 34: 2021 (E)
1 Executive Summary

In recent years, a number of representatives have been appointed by the CEN/CENELEC

Governing Bodies (AGs, CAs, BTs) to represent the interests of CEN/CENELEC in external groups

(e.g. European Commission Expert groups) and specific events (e.g. UN/EC, conferences).

Given the important role that these representatives play, it is necessary to define their roles and

responsibilities and make them aware of the expected commitment, in order to ensure that

they:
• act in line with the CEN and CENELEC Strategy 2030 (and subsequent strategies
beyond 2020);

• are informed of the policies, priorities and positions of the organizations (CEN,

CENELEC or CEN-CENELEC) they represent;
• understand the message and priorities to be conveyed;

• provide effective and efficient reporting and feedback to the CEN/CENELEC Governing

Bodies.

To this end, once appointed, the representative is to abide by the stipulations of the guidance

document as included in Annex A, which identifies a set of basic practices to be followed to

ensure proper coordination, reporting and follow-up.

The list of appointed representatives is kept by CCMC. Regular updates will be provided to the

CEN/CENELEC Governing Bodies.

Note: This Guide does not apply to the appointment of elected CEN and CENELEC Officers.

1.1 Role

The representatives represent the CEN/CENELEC interests in those groups to which they were

appointed by the CEN/CENELEC Governing Bodies. They put forward the views and defend the

interests of CEN-CENELEC. Their interventions are however limited to the field and topics that

are stipulated in their mandate and as laid down in the associated decision/resolution of the

Governing Body concerned.

Their actions and activities shall be in line with the CEN-CENELEC Strategy 2030 (and

subsequent strategies beyond 2020).

The representatives shall ensure the necessary coordination with relevant CEN/CENELEC

groups so that any position that is put forward shall be based on the consensus of these bodies.

When representatives express opinions that were not previously agreed by the relevant

CEN/CENELEC group they represent, they have to make clear that these represent personal

views.
1.2 Tasks/Responsibilities
The appointed representative shall:
• get acquainted with the relevant CEN/CENELEC policies and rules which have an
impact on the topics covered by his/her assignment;

• before attending a meeting, coordinate (in close cooperation with CCMC) with the

relevant sector fora, coordination groups or technical bodies in order to ensure that

he/she is aware of the CEN/CENELEC position on the topic;
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SIST CEN/CLC Guide 34:2021
CEN/CENELEC Guide 34: 2021 (E)
• present the agreed CEN/CENELEC position during the meeting;

• report on the outcome of the meeting within two weeks, in line with the guidelines

included in Annex A.
The appointed representative shall n
...

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