Electronic public procurement - Business interoperability interfaces (BII), e-Catalogue - Part 101: Overview

The  CEN/TC  440/WG5  has  developed  a  set  of  deliverables  to  support  interoperability  in  the  pre- and  post-award areas of public procurement. In particular, the deliverables cover the exchange of electronic product catalogues and related  documents  between  contracting  bodies  and  economic  operators  respectively  buyers  and  sellers.  An  electronic product catalogue contains specifications of products (goods and services) with their pricing. A catalogue is used to serve as a basis for ordering and all other following post-award processes. To ensure interoperability each electronic communication will be described as follows:
• A choreography describes the sequence of transactions;
• A transaction describes all information elements exchanged between business partners;
• A syntax implementation guideline (SIG) provides the syntax bindings needed to implement the transaction.

Elektronisches öffentliches Beschaffungswesen - Schnittstellen für Geschäftsinteroperabilität (BII), e-Katalog - Teil 101: Überblick

Marchés publics électroniques - Interfaces d'interopérabilité commerciale, e-catalogue - Partie 101: Vue d'ensemble

Elektronska javna naročila - Vmesnik za poslovno interoperabilnost (BII), e-katalog - 101. del: Pregled

Standard CEN/TC 440/WG5 je razvil sklop izsledkov, ki podpirajo interoperatibilnost v postopku  javnega naročanja, tako v fazi pred oddajo kot po njej. Izsledki zajemajo predvsem izmenjavo elektronskih katalogov izdelkov in povezanih dokumentov med pogodbenimi stranmi ter gospodarskimi subjekti oziroma med kupci in prodajalci.  Elektronski katalog izdelkov vključuje specifikacije izdelkov (blago in storitve) s cenami. Katalog se uporablja kot podlaga za naročanje in vse nadaljnje postopke, ki sledijo fazi po oddaji naročila. Da se zagotovi interoperabilnost, bo vsaka elektronska komunikacija opisana, kot sledi:
• koreografija opisuje zaporedje transakcij;
• transakcija opisuje vse informacije, izmenjane med poslovnimi partnerji;
• smernica za izvajanje sintakse (SIG) zagotavlja vezave sintakse, ki so potrebne za izvedbo transakcije.

General Information

Status
Published
Publication Date
06-Mar-2018
Technical Committee
Current Stage
6060 - National Implementation/Publication (Adopted Project)
Start Date
05-Mar-2018
Due Date
10-May-2018
Completion Date
07-Mar-2018

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SLOVENSKI STANDARD
SIST-TP CEN/TR 17015-101:2018
01-maj-2018

(OHNWURQVNDMDYQDQDURþLOD9PHVQLN]DSRVORYQRLQWHURSHUDELOQRVW %,, HNDWDORJ

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Electronic public procurement - Business interoperability interfaces (BII), e-Catalogue -

Part 101: Overview
Elektronisches öffentliches Beschaffungswesen - Schnittstellen für
Geschäftsinteroperabilität (BII), e-Katalog - Teil 101: Überblick

Marchés publics électroniques - Interfaces d'interopérabilité commerciale, e-catalogue -

Partie 101: Vue d'ensemble
Ta slovenski standard je istoveten z: CEN/TR 17015-101:2018
ICS:
03.100.10 Nabava. Dobava. Logistika Purchasing. Procurement.
Logistics
35.240.20 Uporabniške rešitve IT pri IT applications in office work
pisarniškem delu
35.240.63 Uporabniške rešitve IT v IT applications in trade
trgovini
SIST-TP CEN/TR 17015-101:2018 en,fr,de

2003-01.Slovenski inštitut za standardizacijo. Razmnoževanje celote ali delov tega standarda ni dovoljeno.

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SIST-TP CEN/TR 17015-101:2018
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SIST-TP CEN/TR 17015-101:2018
CEN/TR 17015-101
TECHNICAL REPORT
RAPPORT TECHNIQUE
February 2018
TECHNISCHER BERICHT
ICS 03.100.10; 35.240.20; 35.240.63
English Version
Electronic public procurement - Business interoperability
interfaces (BII), e-Catalogue - Part 101: Overview

Marchés publics électroniques - Interfaces Elektronisches öffentliches Beschaffungswesen -

d'interopérabilité commerciale, e-catalogue - Partie Schnittstellen für Geschäftsinteroperabilität (BII), e-

101: Vue d'ensemble Katalog - Teil 101: Überblick

This Technical Report was approved by CEN on 8 February 2018. It has been drawn up by the Technical Committee CEN/TC 440.

CEN members are the national standards bodies of Austria, Belgium, Bulgaria, Croatia, Cyprus, Czech Republic, Denmark, Estonia,

Finland, Former Yugoslav Republic of Macedonia, France, Germany, Greece, Hungary, Iceland, Ireland, Italy, Latvia, Lithuania,

Luxembourg, Malta, Netherlands, Norway, Poland, Portugal, Romania, Serbia, Slovakia, Slovenia, Spain, Sweden, Switzerland,

Turkey and United Kingdom.
EUROPEAN COMMITTEE FOR STANDARDIZATION
COMITÉ EUROPÉEN DE NORMALISATION
EUROPÄISCHES KOMITEE FÜR NORMUNG
CEN-CENELEC Management Centre: Rue de la Science 23, B-1040 Brussels

© 2018 CEN All rights of exploitation in any form and by any means reserved Ref. No. CEN/TR 17015-101:2018 E

worldwide for CEN national Members.
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Contents

European foreword ............................................................................................................................................ 3

Introduction .......................................................................................................................................................... 4

1 Scope .......................................................................................................................................................... 8

2 Normative references .......................................................................................................................... 8

3 Terms and definitions ......................................................................................................................... 8

4 Abbreviations ......................................................................................................................................... 8

5 WG 5 e-Catalogue deliverables – 17015 series ........................................................................... 8

6 Business environment ...................................................................................................................... 11

6.1 General.................................................................................................................................................... 11

6.2 Introduction .......................................................................................................................................... 11

6.3 Business processes in scope ........................................................................................................... 12

6.4 Organization and Business partners involved ......................................................................... 14

7 Implementation guides and provided syntax bindings ........................................................ 14

Bibliography ....................................................................................................................................................... 15

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European foreword

This document (CEN/TR 17015-101:2018) has been prepared by Technical Committee CEN/TC 440

“Electronic public procurement”, the secretariat of which is held by Danish Standards.

Attention is drawn to the possibility that some of the elements of this document may be the subject of

patent rights. CEN shall not be held responsible for identifying any or all such patent rights.

This document is part of a series of multi-part documents prepared, or under preparation, by

CEN/TC 440:

• 17011-series: e-Procurement Architecture, providing a set of specifications outlining different

aspects of the e-Procurement architecture for Business Interoperability Specifications.

• 17012-series: e-Procurement Business Term Vocabulary, providing a consistent set of business

terms used in the e-Procurement processes aligned with the work in CEN/TC 434 as well as actions

currently underway under the ISA work program.

• 17013-series: e-Notification Business Interoperability Specifications, providing a set of

specifications outlining business choreography, transaction, syntax binding specifications and

guidelines required to support the e-Notification processes.

• 17014-series: e-Tendering Business Interoperability Specifications, providing a set of

specifications outlining business choreography, transaction, syntax binding specifications and

guidelines required to support the e-Tendering processes.

• 17015-series: e-Catalogue Business Interoperability Specifications, providing a set of

specifications outlining business choreography, transaction, syntax binding specifications and

guidelines required to support the e-Catalogue processes.

• 17016-series: e-Ordering Business Interoperability Specifications, providing a set of

specifications outlining business choreography, transaction, syntax binding specifications and

guidelines required to support the e-Ordering processes.

• 17017-series: e-Fulfilment Business Interoperability Specifications, providing a set of

specifications outlining business choreography, transaction, syntax binding specifications and

guidelines required to support the e-Delivery processes.
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Introduction

The objective of the work in CEN/TC 440, Electronic public procurement, is to provide standards, in the

form of Business Interoperability Interface specifications, as a tool to ensure interoperability and thus

facilitate efficient and effective electronic information exchange in the (public) e-Procurement processes

between the buyer and the seller.

This is to facilitate end-to-end e-Procurement including both pre-award and post-award processes, see

Figure 1.
Figure 1 — The pre-and post-award processes of public e-Procurement

e-Procurement refers to the use of electronic communications and transaction processing by public

sector organisations and economic operators when buying/providing supplies and services or tendering

works, see Table 1 and Table 2.

The concept of end-to-end procurement is further elaborated in COM(2013) 453 final on end-to-end e-

Procurement to modernise public administration [6]
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Table 1 — Business areas in the pre-award phase of public e-Procurement
Business Areas Example information exchange
Planning Planning of milestones and electronic tracking of the
achievements.

e-Notifying Information exchange, publication and dissemination • Prior Information Notice

of notices related to procurement opportunities such
• Contract Notice
as Prior Information Notices, Contract Notices and
• Contract Award Notice
Contract Award Notices.

e-Discovery Search for interesting business opportunities on a • Search notice query

publication portal. transaction
• Notice metadata transaction

e-Access Electronic access to tender documents and • Express Interest in Call for

specifications, including electronic access to Tenders
supporting documents for suppliers in the preparation
• Call for tender
of a Tender response, e.g. clarifications, questions and
• European Single Procurement
answers. This includes expressing interest in a
Document (ESPD)
business opportunity to be listed in the procurement
• Pre-award Catalogue Request
procedure.
• Question and answers
e- Secure submission of tenders and/or catalogues in • Tender
Submission electronic format to the contracting body (contracting
• Virtual Company Dossier
authority/ contracting entity), which can receive and
• European Single Procurement
process it in compliance with applicable legal
Document (ESPD)
requirements.
• Pre-award Catalogue

e-Evaluation Evaluation of the electronic tenders and/or catalogues • Clarification questions and

received by the contracting body following the closing answers
deadline of a tender competition, including electronic
exchange to enable the clarification of tender content
by evaluations.
e-Awarding Information exchange regarding award of the • Additional information
contract, including electronic exchange to support
tenderers requesting additional information about the
result of the procedure.
e-Contract Signing, enactment of a contract / agreement and • Draft Contract
possibly its related catalogue through electronic
• Signed Contract
means between the contracting bodies and the
• Catalogue Request
winning tenderer(s), as well as the signing of contract
• Catalogue
amendments and possibly their related catalogue.

It should be noted that the business transactions listed are examples only and does not constitute the full list of

relevant business transactions.
Pre-award
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Table 2 — Business areas in the post-award phase of public e-Procurement
Business Areas Example information exchange

e-Quoting Activities preparatory to issuing an order. including • Request for Quotation

the exchange of electronic messages with winning
• Quotation
tenderers who have signed a framework agreement
• Punch-out
with the contracting body, a request for quotation and
the response to the quotation (e.g. framework
agreements with reopening competition), etc.
e-Ordering Issuing of an electronic order by the contracting body • Order
and its acceptance by the supplier or conversely
• Order Confirmation
issuing of an electronic order agreement by the
supplier.
e-Fulfilment Electronic exchange of information that enable • Despatch Advice
monitoring the execution of the order or the contract.
• Receiving Advice
e-Invoicing Issuing, sending, receiving and processing invoices • Invoice
and billing data.
• Credit Note
e-Payment Financial payment involving currency transfer
between a contracting body and a supplier.
Supplier and Management of supplier relationships and contracts,
contract including archiving.
management

The aim of CEN/TC 440 is to provide a focused and coordinated approach to development of appropriate

European Standards that:

• Build upon and complement existing initiatives, such as CEN WS/BII3 and CEN/TC 434, and be part

of a wider e-Business standardization portfolio;

• Facilitate end-to-end e-Procurement and thus support European policy objectives expressed in e.g.

“Digital Agenda for Europe” [3] and “A strategy for e-procurement (COM(2012) 179 final” [4], “End-

to-end e-procurement to modernise public administration (COM(2013) 453 final)” [5], the “public

procurement directive” [1];

• Recognize the rather ambitious timeline envisaged for implementation of the new procurement

directives, stressing the importance of available standards as a basis for compliant software solutions

to be available in the market;

• Allow for user engagement and participation as well as effective production of the standards

required by being focused on public procurement needs (but take generic applicability for ‘Business-

to-Business’ into account as and when relevant);

• Facilitate improved efficiency and cost reduction in both public and private sector entities;

• Focus on cross-border and cross–platform interoperability to allow economic operators to select the

platform of their choice and still can participate in procurement opportunities across the full

European market.
Post-award
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The deliverables from CEN/TC 440 collectively provide a framework for interoperability in pan-

European electronic transactions for e-Procurement expressed as a set of technical specifications that is

expected to:

• allow for efficient and effective implementation of electronic exchange of documents in public e-

Procurement as well as in transactions between enterprises;

• support implementation of end-to-end e-Procurement including both pre-award and post-award

processes for public procurement;
• facilitate interoperability between independent solutions;

• provide an added value to stakeholders, such as solution and service providers, as well as contracting

bodies and economic operators involved in the e-Procurement process.

The work in CEN/TC 440 focuses on interoperability aspects of the exchange of information between

business partners. Back-office information processing, e.g. the internal processing and business

evaluation of the actual information content, is out of scope. To ensure interoperability the information

exchange will be described in the form of:

• Choreography specifications, describing the flow of the business process and the sequence of

information exchange;

• Business transaction information models, describing the information content of each information

exchange;

• Syntax binding specifications, describing how the information content of a business transaction

information model is represented in a specific synta
...

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