Standard Guide for Forms Used for Search and Rescue (Withdrawn 2014)

SIGNIFICANCE AND USE
This guide will give SAR personnel options in choosing a form that will fit their specific need. These forms will assist in the organization, management, and documentation of a search or rescue incident.
Additional forms will be categorized by topics such as management, investigation, training documentation, equipment maintenance, and reports. This guide will compare the original ICS forms with samples of those developed to parallel them for SAR.
Once categorized, an explanation will be given for each type of form. Some examples of these forms will be shown. Some contributors have included detailed instruction for the use of their forms.
This guide may serve as the basis for new forms to be created using some information found here.
SCOPE
1.1 This guide gives examples of forms used in the SAR community.
1.2 It is not the intent of this guide to recommend one form over another, but to make the user aware of the many different types of forms used. This guide does not purport to contain every form used in SAR, only a few examples of forms in each category.
1.3 These forms cover a great variety of the many aspects involved in SAR. This guide will attempt to give a few versions of forms used for each aspect identified. The user may choose which form best fits his particular need.
1.4 This standard does not purport to address all of the safety concerns, if any, associated with its use. It is the responsibility of the user of this standard to establish appropriate safety and health practices and determine the applicability of regulatory limitations prior to use.
WITHDRAWN RATIONALE
This guide gave examples of forms used in the Search and Rescue (SAR) community.
Formerly under the jurisdiction of Committee F32 on Search and Rescue, this guide was withdrawn in January 2014 in accordance with section 10.6.3 of the Regulations Governing ASTM Technical Committees, which requires that standards shall be updated by the end of the eighth year since the last approval date.

General Information

Status
Historical
Publication Date
31-Mar-2005
Withdrawal Date
10-Feb-2014
Technical Committee
Current Stage
Ref Project

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ASTM F1767-98(2005) - Standard Guide for Forms Used for Search and Rescue (Withdrawn 2014)
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NOTICE: This standard has either been superseded and replaced by a new version or withdrawn.
Contact ASTM International (www.astm.org) for the latest information
Designation: F1767 − 98(Reapproved 2005)
Standard Guide for
Forms Used for Search and Rescue
This standard is issued under the fixed designation F1767; the number immediately following the designation indicates the year of
original adoption or, in the case of revision, the year of last revision. A number in parentheses indicates the year of last reapproval. A
superscript epsilon (´) indicates an editorial change since the last revision or reapproval.
INTRODUCTION
Many organizations have been working in the Search and Rescue (SAR) community using the
Incident Command System (ICS) framework. In doing so, these organizations have adapted the
existing ICS forms to fit their needs. They have also found that some new forms needed to be
developed in order to address problems or areas not considered in the fire-oriented forms. Some of
these organizations have developed their own standard packet of forms that will address the typical
needs of that organization. By addressing the appropriate actions called for by the average mission,
these forms can focus the team members’ activities into a standard operating procedure. This guide
will show examples of form packets used by some SAR organizations.
1. Scope 2.2 ICS National Training Curriculum— ICS Forms Cata-
log
1.1 This guide gives examples of forms used in the SAR
community.
3. Significance and Use
1.2 It is not the intent of this guide to recommend one form
3.1 This guide will give SAR personnel options in choosing
over another, but to make the user aware of the many different
a form that will fit their specific need. These forms will assist
types of forms used. This guide does not purport to contain
in the organization, management, and documentation of a
every form used in SAR, only a few examples of forms in each
search or rescue incident.
category.
3.2 Additional forms will be categorized by topics such as
1.3 These forms cover a great variety of the many aspects
management,investigation,trainingdocumentation,equipment
involvedinSAR.Thisguidewillattempttogiveafewversions
maintenance, and reports. This guide will compare the original
of forms used for each aspect identified. The user may choose
ICSformswithsamplesofthosedevelopedtoparallelthemfor
which form best fits his particular need.
SAR.
1.4 This standard does not purport to address all of the
3.3 Once categorized, an explanation will be given for each
safety concerns, if any, associated with its use. It is the
type of form. Some examples of these forms will be shown.
responsibility of the user of this standard to establish appro-
Some contributors have included detailed instruction for the
priate safety and health practices and determine the applica-
use of their forms.
bility of regulatory limitations prior to use.
3.4 This guide may serve as the basis for new forms to be
2. Referenced Documents
created using some information found here.
2.1 The forms in this guide have been submitted by mem-
4. Summary of Guide
bers of various organizations who are presently using them. In
some cases the organization logo will identify the source of the 4.1 This guide has been arranged so that the user can locate
submitted form. Use of logos on forms in this guide does not an example of a form by identifying the way that it is used, or
constitute an endorsement by eitherASTM or the contributing where it fits within the Incident Command System.
SAR organization. Use of these displays are for the conve-
Section Category
nience and information of the user.
Section 5 Existing ICS Forms
Section 6 ICS forms Modified for SAR
Section 7 Additional Forms for SAR Management (these are
This guide is under the jurisdiction of ASTM Committee F32 on Search and
listed by the four general staff functions)
RescueandisthedirectresponsibilityofSubcommitteeF32.02onManagementand
Operations.
Current edition approved April 1, 2005. Published April 2005. Originally
´1 2
approved in 1997. Last previous edition approved in 1998 as F1767 - 98 . DOI: Available from the National Interagency Fire Center, 3833 S. Development
10.1520/F1767-98R05. Ave., Boise, ID 83705.
Copyright © ASTM International, 100 Barr Harbor Drive, PO Box C700, West Conshohocken, PA 19428-2959. United States
F1767 − 98 (2005)
(5) Shift Briefing Format (Fig. X2.5).
Section Category
6.2.2 202 Incident Objectives Forms—This form is the first
7.2 Plans
7.3 Operations
sheet of the incident action plan. The objectives are developed
7.4 Logistics
by the incident commander at the planning meeting and then
7.5 Finance
Section 8 Additional Forms for SAR Investigation documented on this form.
Section 9 Additional Forms for SAR Training
6.2.2.1 Examples found in Appendix X2:
Section 10 Additional forms for SAR Equipment Maintenance
(1) Incident Objectives (Fig. X2.6).
Section 11 Additional Forms for SAR Reports & Critiques
Section 12 Additional Forms for Urban SAR
6.2.3 203 Organization Assignment List—This form pro-
Section 13 Miscellaneous SAR Forms
vides incident personnel with information as to which units
Section 14 Form Packets
have been established and the names of the individuals in each
Section 15 Index
position. This form becomes part of the incident action plan
5. Existing ICS Forms
and may be posted separately on information boards.
6.2.3.1 Examples found in Appendix X2:
5.1 In adopting the incident command system as the pre-
(1) Organizational Assignment List (Fig. X2.7).
ferred method for managing a search or rescue incident, we
6.2.4 204 Division Assignment List—This form is used to
have also adopted the forms that go with that system. All the
detail the field assignment that is given to any particular
forms included in the ICS are shown for the reference of the
resource. In many cases a segmented incident map will be
user. It is up to the user to choose which form will fit the
given with this assignment sheet. (The maps may be copied on
specific need of a given incident.
the back side).
5.1.1 Appendix X1 is arranged as follows: (forms not
6.2.4.1 The examples shown give a variety of additional
included at this time):
information to the crew/team such as: debriefing,
201 Incident Briefing
communications, subject profile, and equipment/transportation
202 Incident Objectives
information.
203 Organization Assignment List
6.2.4.2 Form instructions are included where available.
204 Division Assignment List
205 Incident Radio Communications Plan 6.2.4.3 Examples found in Appendix X2:
(1) Task Assignment (Fig. X2.8).
206 Medical Plan
207 Chain of Command Flow Chart (2) Field Team Assignments (Fig. X2.9).
209 Incident Status Summary (3) Crew Assignment (Fig. X2.10).
210 Status Change Card
(4) Crew Assignment with Instructions (Fig. X2.11).
211 Check In List
(5) Team Assignment with Instructions (Fig. X2.12).
213 General Message
6.2.5 205 Incident Radio Communications Plan—This plan
214 Unit Log
providesinformationonallradiofrequenciesbeingusedonthe
215 Operational Planning Work Sheet
incident. It becomes part of the Incident Action Plan.
216 Radio Requirements Worksheet
6.2.5.1 Examples found in Appendix X2:
217 Radio Frequency Assignment Worksheet
(1) Incident Communications Plan (Fig. X2.13)
218 Support Vehicle Inventory
6.2.6 206 Medical Plan—This form provides information
219 Miscellaneous Equipment/Task Force (T-Card)
on incident medical aid stations, transportation services,
220 Air Operations Summary
hospitals, and medical emergency procedures. It becomes part
221 Demobilization Checkout
of the Incident Action Plan.
6.2.6.1 Examples found in Appendix X2:
6. ICS Forms Modified for SAR
(1) Incident Medical/Evacuation Plan (Fig. X2.14).
6.1 These are forms that are based directly on the ICS but
6.2.7 211 Check-In List—This form is used to record the
have been altered in some manner to fit specific needs of a
arrival of all incident personnel.
particular organization. In many cases the forms show a
6.2.7.1 Examples found in Appendix X2:
parallel to ICS by using the number or the name that corre-
(1) Daily Local Volunteer Personnel Register (Fig. X2.15).
sponds to the ICS system.
(2) Daily SAR Unit/Government Personnel Register (Fig.
X2.16).
6.2 Forms included in SAR/ICS sections:
(3) Personnel Check In/Out (Fig. X2.17).
6.2.1 201 Incident Briefing Forms—This is a form to gather
(4) Registration of Search and Rescue Participants (Fig.
basicinformation,includingbutnotlimitedtothesituation,the
X2.18).
subject, the overhead team, and initial response actions. It is
6.2.8 214 Unit Log—This form is used to document any
used to brief incoming SAR personnel, and as a record of the
activity or events occurring in a particular unit.
initial response.
6.2.8.1 Examples found in Appendix X2:
6.2.1.1 Examples found in Appendix X2:
(1) Daily Unit Log (Fig. X2.19).
(1) Incident Briefing (Fig. X2.1).
6.2.9 215 Operational Planning Worksheet—This form is
(2) General Briefing (Fig. X2.2).
(3) General Briefing—Missing Person with Instruction used in planning which resources will be used for assignments.
It is also used by logistics for ordering resources.
Sheets (Fig. X2.3).
(4) Daily Briefing (Fig. X2.4). 6.2.9.1 Examples found in Appendix X2:
F1767 − 98 (2005)
(1) Daily SAR Resources Worksheet (Fig. X2.20). (1) Equipment Roster (Fig. X2.37).
6.2.10 218 Support Vehicle Inventory—This form provides (2) Equipment Check (Fig. X2.38).
an inventory of vehicles assigned or available at the incident. 7.4.2 Communications Unit Forms—These forms are used
6.2.10.1 Example found in Appendix X2: within the communications unit.
7.4.2.1 Examples found in Appendix X2:
(1) Daily Vehicle Register (Fig. X2.21).
(1) Daily Communications Log (Fig. X2.39).
(2) Communications Log (Fig. X2.40).
7. Additional Forms for SAR Management
7.4.3 Medical Unit Forms—Theseformsareusedwithinthe
7.1 These are forms that are not based on ICS forms but
medical unit.
have been developed for use within the system because of the
7.4.3.1 Examples found in Appendix X2:
particular needs of the developing organization in managing an
(1) Medical Report (Fig. X2.41).
incident. These forms have been broken down into the four
(2) Report of Injury (Fig. X2.42).
general staff functions.
(3) Patient Referral (Fig. X2.43).
7.2 Forms Used Within the Plans Sections:
(4) Notice of Death Form (Fig. X2.44).
7.2.1 Debriefing Forms—These forms are used to detail
7.4.4 Facilities Unit Forms:
information coming from the field. This information is vital in
7.4.4.1 Examples found in Appendix X2.
planning strategy for future operational periods.This form also
(1) Operating Facilities (Fig. X2.45).
serves as a record of field activities.
7.5 Forms Used Within the Finance Section:
7.2.1.1 Examples found in Appendix X2:
7.5.1 Time Unit Forms—These are forms used within the
(1) Debriefing Form (Fig. X2.22).
time unit.
(2) Team Debriefing with Supplement and Instructions (Fig.
7.5.1.1 Examples found in Appendix X2:
X2.23).
(1) Monthly Time Report (Fig. X2.46).
7.2.2 Resource Forms—These forms are used for ordering
(2) Time Record (Fig. X2.47).
resources and can also be useful when planning assignments.
7.5.2 Cost Unit Forms—These are forms used within the
7.2.2.1 Examples found in Appendix X2:
cost unit.
(1) Search Capabilities Roster (Fig. X2.24).
7.5.2.1 Examples found in Appendix X2:
(2) Resource Order Form (Fig. X2.25).
(1) Search and Rescue Expenditure Report (Fig. X2.48).
7.2.3 Planning Worksheets/Checklist— These are general
(2) Cost Sheet (Fig. X2.49).
forms used within the planning section.
7.2.3.1 Examples found in Appendix X2:
8. Additional Forms for SAR Investigation
(1) Survival Time-frame Worksheet (Fig. X2.26).
8.1 Search investigation very often plays an important role
(2) Planning Process Checklist (Fig. X2.27).
in the planning and the operations of an incident. This is quite
(3) Planning Cycle (Fig. X2.28).
different than a fire. The investigation may deal with the
7.2.4 Aircraft Search Forms—These forms are used when
subjects’ history or with current events such as possible
searching for downed aircraft.
sightings. Some organizations have developed forms to assist
7.2.4.1 Examples found in Appendix X2:
them that have no connection to the ICS.
(1) Missing Aircraft Worksheet (Fig. X2.29).
8.2 Forms Used to Aid in the Investigation:
(2) ELT Worksheet (Fig. X2.30).
8.2.1 Subject Profile Forms—These are forms that are used
7.2.5 Situation Unit Forms:
to gather information about the person or persons that is (are)
7.2.5.1 Examples found in Appendix X2.
the subject of the search. Some groups use short forms that
(1) Situation Report (Fig. X2.31).
only compile basic information used in the initial phases of the
7.3 Forms Used Within the Operations Section:
search, and get more detail later. Other groups have very
7.3.1 Assignment Record—These forms are used for docu-
detailed forms that serve as the foundation of their investiga-
menting tasks that have been assigned to particular resources.
tion.
7.3.1.1 Examples found in Appendix X2:
8.2.1.1 Examples found in Appendix X3:
(1) Daily Task Log (Fig. X2.32).
(1) Lost Person Questionnaire (Fig. X3.1).
(2) Crew Card with Instructions (Fig. X2.33).
(2) Search and Rescue Circumstance (Fig. X3.2).
7.3.2 Field Forms—These are forms used by resources in
(3) Incident Missing Person Questionnaire (Fig. X3.3).
the field to document various activities.
(4) Lost Person Worksheet (Fig. X3.4).
7.3.2.1 Examples found in Appendix X2:
(5) ML Quick Sheet (Fig. X3.5).
(1) ELT-DF Field Team Log (Fig. X2.34).
(6) Notification of Search and/or Rescue (Fig. X3.6).
(2) Tracking Worksheet (Fig. X2.35).
8.2.2 Information Compiling Forms—These forms will as-
(3) Track ID Form (Fig. X2.36).
sist the investigators in gathering and compiling information.
7.4 Forms Used Within the Logistics Section: They cover everything from the documentation of the initial
7.4.1 Supply Unit Form—These forms are used in the source of the clue (whether it is physical or verbal) to the
supply unit for ordering, locating, and tracking supplies and sorting and logging of the clue.
equipment.
8.2.2.1 Examples found in Appendix X3:
7.4.1.1 Examples found in Appendix X2: (1) Urban Interview Log (Fig. X3.7).
F1767 − 98 (2005)
(2) Daily Clue Log (Fig. X3.8). and a packet of forms could be made up to help guide them
(3) ELT-DF Reports (Fig. X3.9). through the entire incident.
(4) Clue Card (Fig. X3.10).
13.2 Examples found in Appendix X4:
8.2.3 Miscellaneous Investigation Forms:
(1) Public Information Summary—Incident Status (Fig.
8.2.3.1 Examples found in Appendix X3:
X4.1).
(1) Relative Search Urgency Rating Form (Fig. X3.11).
(2) Intra-Agency Registration Firm (Fig. X4.2).
(3) Call-out List (Fig. X4.3).
9. Additional Forms for SAR Training
14. Form Packets
...

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