CEN/CLC Guide 12:2007

The concept of Affiliation with CEN and CENELEC

CEN/CLC guide approved by AG Resolution 11/2007 in Cyprus (June 2007)

Koncept pridruženega članstva v CEN in CENELEC

General Information

• Status: Withdrawn
• Publication Date: 23-Aug-2007
• Technical Committee: CLC AG - THE GENERAL ASSEMBLY
• Current Stage: 6060 - Document made available
• Start Date: 24-Aug-2007
• Completion Date: 24-Aug-2007
• Ref Project: SIST-V CEN/CLC Guide 12:2009 - The concept of Affiliation with CEN and CENELEC

Standards Content (sample)

SLOVENSKI STANDARD
SIST-V CEN/CLC Guide 12:2009
01-september-2009
.RQFHSWSULGUXåHQHJDþODQVWYDY&(1LQ&(1(/(&
The concept of Affiliation with CEN and CENELEC
Ta slovenski standard je istoveten z: CEN/CLC Guide 12:2007
ICS:
01.120 Standardizacija. Splošna Standardization. General
pravila rules
SIST-V CEN/CLC Guide 12:2009 en,fr,de

2003-01.Slovenski inštitut za standardizacijo. Razmnoževanje celote ali delov tega standarda ni dovoljeno.

---------------------- Page: 1 ----------------------
SIST-V CEN/CLC Guide 12:2009
---------------------- Page: 2 ----------------------
SIST-V CEN/CLC Guide 12:2009
CEN/CENELEC Guide 12
The concept of
Affiliation
with CEN and CENELEC

The present guide defines the affiliation status, presents the conditions for granting affiliation, describes the

rights and obligations of Affiliates of CEN and/or CENELEC, and indicates the principles and information

sources for the calculation of the annual affiliation fee. The General Assemblies of CEN and CENELEC

approved the second edition of this Guide in 2008. This Guide replaces the CEN document “CEN Affiliates –

Guidelines and information package” and CENELEC Guide 27 “Affiliation with CENELEC”.

July 2008
---------------------- Page: 3 ----------------------
SIST-V CEN/CLC Guide 12:2009
European Committee for European Committee for
Standardization Electrotechnical
Standardization
Rue de Stassartstraat, 36 Rue de Stassartstraat, 35
B – 1050 Brussels B – 1050 Brussels
Tel: [phone] Tel: [phone]
Fax: [phone] Fax: [phone]
www.cen.eu www.cenelec.org
July 2008
---------------------- Page: 4 ----------------------
SIST-V CEN/CLC Guide 12:2009
CEN/CENELEC Guide 12 The concept of Affiliation with CEN and CENELEC
Introduction to the CEN and CENELEC models
of cooperation with third country
or regional standardization bodies

Besides their dedication and commitment to international standardization through their memberships

and the Vienna and Dresden agreements, CEN and CENELEC as European Regional

Standardization bodies have always been open for cooperation/collaboration with other

standardization bodies worldwide, since they clearly acknowledge the importance of the European

Standards they develop for trade and welfare inside as well as outside the European Economic

Area.

CEN and CENELEC recognize that the cooperation/collaboration with third country National

Standardization Bodies (NSBs) or with regional standardization bodies may take several shapes

depending on their links with Europe, their wish to participate in technical activities and their interest

in the results of the European Standardization process. In that respect CEN and CENELEC are

proposing four different models of cooperation:
For NSBs in third countries the concepts of:
 Affiliation,
 Standardization Partnership (PSB),
 Agreement;
for the regional grouping of those NSBs:
 Memorandum of Understanding (MoU).

The AFFILIATION is open for an NSB/NC member of ISO or IEC respectively which represents or

has the ambition to represent all parties concerned in an evolving market industry. They belong to a

EU neighbouring country which has links with EU or EFTA in relation to technical scientific political

and social conditions. The details regarding this status are given in the present CEN/CENELEC

Guide 12.
The STANDARDIZATION PARTNERSHIP is offered to an NSB/NC member of ISO or IEC

respectively which represents or has the ambition to represent all parties concerned in an evolving

market economy of a country which cannot obtain the status of CEN or CENELEC Member nor the

status of CEN or CENELEC Affiliate. The details regarding this PSB status are given in

CEN/CENELEC Guide 13.

The AGREEMENT is offered to any kind of NSB not desiring to become Affiliate or PSB but

interested in developing official relations with CEN and/or CENELEC. This model of cooperation

may comprise elements such as exchange of information, transfer of knowledge, cooperation in

standardization activities and bodies.

The MEMORANDUM OF UNDERSTANDING is a tool established to start official cooperation

relations with recognized Regional Groupings of third country NSBs.
July 2008 3
---------------------- Page: 5 ----------------------
SIST-V CEN/CLC Guide 12:2009
CEN/CENELEC Guide 12 The concept of Affiliation with CEN and CENELEC
July 2008 4
---------------------- Page: 6 ----------------------
SIST-V CEN/CLC Guide 12:2009
CEN/CENELEC Guide 12 The concept of Affiliation with CEN and CENELEC
CONTENTS

1 Historical background ..................................................................................................................... 7

2 Definition of affiliation ..................................................................................................................... 7

3 Conditions for granting affiliation .................................................................................................... 8

4 Rights and obligations of Affiliates ................................................................................................. 8

5 Annual Affiliation fees ..................................................................................................................... 9

Annex 1 – Basic rights and obligations of Affiliates ................................................................................10

Annex 2 – Agreement on the conditions to be respected by an Affiliate when implementing a

European Standard (EN) ......................................................................................................11

Annex 3 – Exploitation Agreement to be respected by an Affiliate ........................................................13

Annex 4 – Estimates of GDP for EU neighbouring countries .................................................................20

July 2008 5
---------------------- Page: 7 ----------------------
SIST-V CEN/CLC Guide 12:2009
CEN/CENELEC Guide 12 The concept of Affiliation with CEN and CENELEC
July 2008 6
---------------------- Page: 8 ----------------------
SIST-V CEN/CLC Guide 12:2009
CEN/CENELEC Guide 12 The concept of Affiliation with CEN and CENELEC
1 Historical background

As a consequence of the political evolution, which took place in the late eighties in Central and

Eastern Europe, several standardization bodies of these countries had asked for the possibility of

obtaining a special status in the existing European standardization structures. In response, an

affiliation status had been created in CEN and CENELEC. At that time affiliation was considered as

a pre-member status.

On 1 May 2004, the European Union (EU) has entered a new and historic phase: an enlarged

union of 25 countries. Moreover on 1 January 2007 Romania and Bulgaria joined the European

Union. Beyond these milestones, negotiations proceed further at Commission level with the

candidate and potential candidate countries for EU accession, i.e. Turkey and the Balkan countries.

The whole enlargement process brings us in contact with new neighbours. In this context a

Commission Communication (COM(2003)104 final of 2003-03-11) “Wider Europe-Neighbourhood: A

new Framework for Relations with our Eastern and Southern Neighbours” highlights the political and

economical importance of enhancing the relations with Russia, with the Western Newly Independent

States (Ukraine, Moldova, Belarus) and the southern Mediterranean (Algeria, Egypt, Israel, Jordan,

Lebanon, Libya, Morocco, Palestinian Authority, Syria, Tunisia). The European Neighbourhood

policy was extended to also include the countries of the Southern Caucasus with whom Bulgaria,

Romania and the present candidate country Turkey share either a maritime or land border (i.e.

Armenia, Azerbaijan and Georgia). These countries mentioned under the European Neighbourhood

Policy, together with the (potential) candidate countries for EU accession are referred to hereafter

as "EU neighbouring countries".

It is in this historical and politico-economical context that the present Guide has been developed, on

the basis of previously existing material. It defines affiliation and describes the conditions for

granting affiliation, the rights of Affiliates and their obligations; a summary table of these aspects

being reproduced in Annex 1.

It is acknowledged that affiliation with CEN and/or CENELEC does not constitute a pre-membership

status for the affiliated body. Moreover, CEN and CENELEC being independent organizations, the

fact to be recognized as Affiliate by one organization does not imply ipso facto the recognition by the

other one.
2 Definition of affiliation

Affiliation with CEN is available to a National Standards Body, which is a member (or corresponding

member) of the ISO, and which represents or has the ambition to represent all parties concerned in

an evolving market economy of a EU neighbouring country having links with the EU or EFTA in

relation to technical, scientific, economic, political and social conditions.

Affiliation with CENELEC is available to a National Electrotechnical Committee, which is a member

(or associate member) of the IEC, and which represents or has the ambition to represent all parties

concerned in an evolving market economy of a EU neighbouring country having links with the EU or

EFTA in relation to technical, scientific, economic, political and social conditions.

July 2008 7
---------------------- Page: 9 ----------------------
SIST-V CEN/CLC Guide 12:2009
CEN/CENELEC Guide 12 The concept of Affiliation with CEN and CENELEC
3 Conditions for granting affiliation

In the spirit of the definition above, the following conditions shall be met by an applicant for

affiliation:

 recognized as the only National Standards Body/National Electrotechnical Committee from a

EU neighbouring country,

 member or corresponding member of the ISO/member or associate member of the IEC,

 registered in the ISO/IEC List of Standardizing Bodies having notified acceptance of the

WTO Code of Good Practice for the Preparation, Adoption and Application of Standards.

From a procedural perspective, the candidate organization shall submit to the CEN Secretary

General and/or CENELEC Director General a written application to become an Affiliate, in which it

shows proof of its compliance with the above conditions. The application is referred to the pertinent

General Assembly(ies) and is granted on a two-third majority decision of the Members, either in a

statutory meeting or by correspondence. The decision also specifies the commencement date for

the Affiliate status.
4 Rights and obligations of Affiliates
4.1 Rights

 To participate without voting rights, in the General Assembly (AG) of CEN and/or CENELEC

and, with the agreement of AG, in identified bodies with an open character;

 To participate in Technical Bodies as an observer. Requests for such participation should be

addressed to the CEN Management Center (CMC) and/or CENELEC Central Secretariat

(CS), which will provide access to the relevant document server and inform the Technical

Body of this observership;

 To reproduce and sell, within its own country, drafts for Enquiry, UAP and Formal Vote;

 To implement European Standards (EN) as national standards in its own language or in one

of the official languages of CEN and CENELEC and to withdraw conflicting national

standards – see Annex 2 for the Agreement on the conditions to be respected by an Affiliate

when implementing a European Standard (EN). The supply of the texts of the ratified

European Standards, as well as of Harmonization Documents (HD), Technical Specifications

(TS), Technical Reports (TR) and Workshop Agreements (CWA), will start at the

commencement date of the Affiliation status and does normally not include the supply of

previously issued publications;

 To sell ENs not adopted as national standards by arrangement with one or more CEN

National Members or CENELEC National Committees in accordance with the
CEN/CENELEC Guide 10 “Guidelines for the distribution and sales of CEN/CENELEC
publications”;

 To receive and sell corporate publications of CEN and/or CENELEC, in accordance with

CEN and/or CENELEC practices. These publications include amongst others the Catalogue,

the Guides, the Internal Regulations, as well as Press Releases (freely reproducible with

source acknowledgement) and any future corporate publication.
July 2008 8
---------------------- Page: 10 ----------------------
SIST-V CEN/CLC Guide 12:2009
CEN/CENELEC Guide 12 The concept of Affiliation with CEN and CENELEC
4.2 Obligations

 To commit to comply with the rules set or to be set in the future by the CEN Statutes and/or

CENELEC Articles of Association, the CEN/CENELEC Internal Regulations and other

relevant resolutions taken by the General Assembly and Administrative Board of CEN

and/or CENELEC, including financial obligations;

 To implement ENs, developed by Technical Bodies in which it participates, as national

standards in accordance with the CEN/CENELEC Internal Regulations – Part 2, to show

evidence of the adoption of ENs and to withdraw conflicting national standards;

 To notify all national implementations of European Standards to the CEN Management

Center and/or CENELEC Central Secretariat;

 To strictly apply CEN/CENELEC Guide 10 “Guidelines for the distribution and sales of

CEN/CENELEC Publications”;

 To respect the agreements established between CEN and ISO and/or between CENELEC

and IEC;

 To notify all new national projects to the CEN Management Center and/or CENELEC

Central Secretariat, and implement standstill on national work in accordance with the

procedure for the provision of information in the field of standards, as given in Directive

98/34/EC;

 To sign and abide by the terms of the Agreement on the conditions to be respected by an

Affiliate when implementing a European Standard (EN) (see Annex 2);

 To sign and abide by the terms of the binding Exploitation Agreement for the distribution and

sales of publications of CEN and/or CENELEC (see Annex 3).
5 Annual Affiliation fees

Among the obligations, mention is made of the financial obligations. These include the payment by

the Affiliate of an annual fee, decided by the General Assembly of CEN and/or CENELEC. The

General Assembly decision shall be based on the following calculation principles.

 the affiliation fee shall be the multiplication of a base fee, decided annually by the General

Assembly, with a correcting factor linked to the GDP at current prices in US dollars of the

country of the (candidate) Affiliate – see also Annex 4,

 the base fee for affiliation shall not exceed the contribution unit used for the calculation of

the individual financial contribution of the National Members of CEN and/or CENELEC,

 the correcting factors are as follows:
GDP Intervals (in million USD) Correcting factor
0 - 20 000 1
20 000 - 60 000 1,5
60 000 - 250 000 2
250 000 - 1 000 000 2,5
1 000 000 - 1 500 000 3
> 1 500 000 3,5
July 2008 9
---------------------- Page: 11 ----------------------
SIST-V CEN/CLC Guide 12:2009
CEN/CENELEC Guide 12 The concept of Affiliation with CEN and CENELEC
Annex 1
Basic rights and obligations of Affiliates

A national organization entrusted with standardization, member of ISO and/or IEC, in a

Definition
EU neighbouring country
 Only national, recognized organization in a EU neighbouring country
 Member of ISO and/or IEC
Criteria
 Acceptance of the WTO Code of Practice for the preparation, adoption and
application of standards

 To participate without voting rights, in the General Assembly (AG), and identified

bodies with an open character
 To participate in selected Technical Bodies as an observer

 To reproduce and sell, within own country, drafts for Enquiry, UAP and Formal Vote

 To implement ENs as national standards and withdraw conflicting national standards

Rights

 To sell ENs, not adopted as national standards, by arrangement with one or more

CEN National Members or CENELEC National Committees in accordance with the
CEN/CENELEC Guide 10 (Guidelines for the distribution and sales of
CEN/CENELEC publications)
 To receive and sell corporate publications of CEN and/or CENELEC in accordance
with CEN/CENELEC Guide 10
 To commit to comply with the rules set by the CEN Statutes and/or CENELEC

Articles of Association, Internal Regulations and other relevant resolutions taken by

the AG and CA of CEN and/or CENELEC, including financial obligations

 To implement ENs developed by Technical Bodies in which it participates as national

standards and to withdraw conflicting national standards
 To notify national implementations of ENs

 To notify all new national projects and to implement standstill on national work in

Obligations
accordance with the procedure for the provision of information in the field of
standards, as given in Directive 98/34/EC

 To strictly apply CEN/CENELEC Guide 10 “Guidelines for the distribution and sales

of CEN/CENELEC Publications”
 To respect the agreements between ISO & CEN and IEC & CENELEC
 To abide by the terms of the Agreements on implementation and exploitation of
CEN/CENELEC publications
 Corporate documentation, e.g. Catalogue, Guides
Documentation
 prENs submitted to Enquiry, UAP and Formal Vote
received
 Ratified texts of ENs
Annual – Base fee fixed by AG multiplied by a correcting factor according
...