prEN 9163

Aerospace series - Certificate of conformance requirements

This document provides a harmonized process and documentation requirements for the establishment of Certificates of Conformance (CoCs) used to attest the conformity of aviation, space, and defence products (e.g. assemblies, sub-assemblies, equipment and systems, parts, material) or services). It includes a CoC template and supporting instructions on how to complete it.
When quoted by the customer in a contractual requirement, application of this document is mandatory. In other cases, its use is recommended, but if there is a conflict between the requirements of this document and customer or applicable statutory/regulatory requirements, the latter take precedence.
Requirements for the establishment of Authorized Release Certificates (ARCs) [e.g. European Union Aviation Safety Agency (EASA) Form 1, Federal Aviation Administration (FAA) 8130-3 tag] by an external provider holding a production approval (for new aviation products; production or spares) or maintenance approval (i.e. for in service repairs, modifications, after sales maintenance, overhaul activities, inspections) are not covered by this document, as applicable rules are defined by the aviation authorities having granted these approvals.

Série aérospatiale - Exigences relatives au certificat de conformité

Aeronavtika - Zahteve v zvezi s potrdilom o skladnosti

General Information

• Status: Not Published
• Publication Date: 02-Apr-2023
• ICS: 03.120.20 - Product and company certification. Conformity assessment
• ICS: 49.020 - Aircraft and space vehicles in general
• Technical Committee: ASD-STAN - Aerospace
• Drafting Committee: ASD-STAN/D 6/S 1 - EAQG European Aerospace Quality Group
• Current Stage: 4599 - Dispatch of FV draft to CMC - Finalization for Vote
• Start Date: 24-Feb-2023
• Completion Date: 24-Feb-2023
• Ref Project: oSIST prEN 9163:2021 - Aerospace series - Certificate of conformance requirements

Standards Content (Sample)

SLOVENSKI STANDARD
oSIST prEN 9163:2021
01-junij-2021
Aeronavtika - Zahteve v zvezi s potrdilom o skladnosti
Aerospace series - Certificate of conformance requirements
Série aérospatiale - Exigences relatives au certificat de conformité
Ta slovenski standard je istoveten z: prEN 9163
ICS:
03.120.20 Certificiranje proizvodov in Product and company
podjetij. Ugotavljanje certification. Conformity
skladnosti assessment
49.020 Letala in vesoljska vozila na Aircraft and space vehicles in
splošno general
oSIST prEN 9163:2021 en,fr,de

2003-01.Slovenski inštitut za standardizacijo. Razmnoževanje celote ali delov tega standarda ni dovoljeno.

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oSIST prEN 9163:2021
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oSIST prEN 9163:2021
DRAFT
EUROPEAN STANDARD
prEN 9163
NORME EUROPÉENNE
EUROPÄISCHE NORM
April 2021
ICS 03.120.20; 49.020
English Version
Aerospace series - Certificate of conformance
requirements
Série aérospatiale - Exigences relatives au certificat de
conformité

This draft European Standard is submitted to CEN members for enquiry. It has been drawn up by the Technical Committee ASD-

STAN.

If this draft becomes a European Standard, CEN members are bound to comply with the CEN/CENELEC Internal Regulations

which stipulate the conditions for giving this European Standard the status of a national standard without any alteration.

This draft European Standard was established by CEN in three official versions (English, French, German). A version in any other

language made by translation under the responsibility of a CEN member into its own language and notified to the CEN-CENELEC

Management Centre has the same status as the official versions.

CEN members are the national standards bodies of Austria, Belgium, Bulgaria, Croatia, Cyprus, Czech Republic, Denmark, Estonia,

Finland, France, Germany, Greece, Hungary, Iceland, Ireland, Italy, Latvia, Lithuania, Luxembourg, Malta, Netherlands, Norway,

Poland, Portugal, Republic of North Macedonia, Romania, Serbia, Slovakia, Slovenia, Spain, Sweden, Switzerland, Turkey and

United Kingdom.

Recipients of this draft are invited to submit, with their comments, notification of any relevant patent rights of which they are

aware and to provide supporting documentation.

Warning : This document is not a European Standard. It is distributed for review and comments. It is subject to change without

notice and shall not be referred to as a European Standard.
EUROPEAN COMMITTEE FOR STANDARDIZATION
COMITÉ EUROPÉEN DE NORMALISATION
EUROPÄISCHES KOMITEE FÜR NORMUNG
CEN-CENELEC Management Centre: Rue de la Science 23, B-1040 Brussels

© 2021 CEN All rights of exploitation in any form and by any means reserved Ref. No. prEN 9163:2021 E

worldwide for CEN national Members.
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oSIST prEN 9163:2021
prEN 9163:2021 (E)
Contents Page

European foreword ...................................................................................................................................................... 3

Introduction .................................................................................................................................................................... 4

1 Scope .................................................................................................................................................................... 5

2 Normative references .................................................................................................................................... 5

3 Terms and definitions ................................................................................................................................... 5

4 Minimum information required in a Certificate of Conformance ................................................. 6

5 Additional requirements for the completion of the Certificate of Conformance ..................... 7

Annex A (informative) Acronym log ........................................................................................................................ 8

Annex B (informative) Certificate of Conformance template......................................................................... 9

Annex C (informative) Instructions for the completion of the Certificate of Conformance (CoC) ..10

Bibliography .................................................................................................................................................................12

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oSIST prEN 9163:2021
prEN 9163:2021 (E)
European foreword

This document (prEN 9163:2021) has been prepared by the Aerospace and Defence Industries

Association of Europe — Standardization (ASD-STAN).

After enquiries and votes carried out in accordance with the rules of this Association, this document has

received the approval of the National Associations and the Official Services of the member countries of

ASD-STAN, prior to its presentation to CEN.
This document is currently submitted to the CEN Enquiry.
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oSIST prEN 9163:2021
prEN 9163:2021 (E)
Introduction

Aviation, space, and defence organizations (customers) throughout the world receive products (e.g.

assemblies, sub-assemblies, equipment and systems, parts, material) or services that are produced by

other external providers (suppliers).

Before using these products or services to either manufacture their own products or integrate them into

their own products, these organizations need confirmation from their external providers that these

products comply with the relevant design data and purchase order (PO) requirements. This is commonly

done via an attestation [i.e. Certificate of Conformance (CoC)] from the external provider.

Due to the high number of organizations and external providers, this can result in multiple CoC templates

and associated requirements. The objective of this document is to provide requirements for issuing a CoC,

harmonizing its content to satisfy a broad range of organizations and external providers, and providing

consistent process and documentation requirements for verification of aviation, space, and defence

products.

Industry established the International Aerospace Quality Group (IAQG), with representatives from

aviation, space, and defence companies in the Americas, Asia/Pacific, and Europe, to implement

initiatives that make significant improvements in quality and reductions in cost throughout the value

stream. The IAQG benchmarked industry best practices and supporting guidance to develop this

document to satisfy associated requirements of Aerospace Quality Management System (AQMS)

standards (i.e. EN 9100, EN 9110, EN 9120).
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oSIST prEN 9163:2021
prEN 9163:2021 (E)
1 Scope

This document provides a harmonized process and documentation requirements for the establishment

of Certificates of Conformance (CoCs) used to attest the conformity of aviation, space, and defence

products (e.g. assemblies, sub-assemblies, equipment and systems, parts, material) or services). It

includes a CoC template and supporting instructions on how to complete it.

When quoted by the customer in a contractual requirement, application of this document is mandatory.

In other cases, its use is recommended, but if there is a conflict between the requirements of this

document and customer or applicable statutory/regulatory requirements, the latter take precedence.

Requirements for the establishment of Authorized Release Certificates (ARCs) [e.g. European Union

Aviation Safety Agency (EASA) Form 1, Federal Aviation Administration (FAA) 8130-3 tag] by an external

provider holding a production approval (for new aviation products; production or spares) or

maintenance approval (i.e. for in service repairs, modifications, after sales maintenance, overhaul

activities, inspections) are not covered by this document, as applicable rules are defined by the aviation

authorities having granted these approvals.
2 Normative references

The following documents are referred to in the text in such a way that some or all of their content

constitutes requirements of this document. For dated references, only the edition cited applies. For

undated references, the latest edition of the referenced document (including any amendments) applies.

ISO 9000, Quality management systems — Fundamentals and vocabulary
IAQG International Dictionary
3 Terms and definitions

For the purposes of this document, the terms and definitions given in ISO 9000, the IAQG International

Dictionary (located on the IAQG website https://iaqg.org) and the following apply. An acronym log for

this standard is presented in Annex A.

ISO and IEC maintain terminological databases for use in standardization at the following addresses:

• IEC Electropedia: available at https://www.electropedia.org/
• ISO Online browsing platform: available at https://www.iso.org/obp
3.1
certificate of conformance
certificate of conformity
CoC

documented information that attests product or service conformity/conformance to defined process,

design, specification, purchase order, and contractual requirements

Note 1 to entry: “Product” includes assemblies, sub-assemblies, equipment and systems, parts, and material that

are produced, repaired, maintained, modified, overhauled, or inspected.

Note 2 to entry: “Service” includes all activities performed by external providers which impact the fit, form, or

function of a product and its operations (e.g. installation, removal, rigging, documentation).

Note 3 to entry: When required to deliver a product with an Authorized Release Certificate (ARC), the ARC cannot

be substituted with a CoC.
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oSIST prEN 9163:2021
prEN 9163:2021 (E)
4 Minimum information required in a Certificate of Conformance

4.1 The minimum information required in a CoC (see Annex B and Annex C for further details), include

the following:
1) page number;
2) certificate number;
3) date;
4) organization (external provider) name and address;
5) customer name and address;
6) purchase order number;
7) item number;
8) quantity;
9) description;
10) revision;
11) traceability;
12) remarks;
13) conformity details;

14) statement of conformity, name and signature of the individual authorized to release products or

services to the customer.

4.2 The statement of conformity, shall indicate or be equivalent to the following:

It is hereby certified that apart from the deviations, concessions, or waivers noted in “Conformity Details”,

the product(s)/(service(s) detailed above has (have) been

manufactured/maintained/reworked/performed/inspected/tested and conform(s) to the applicable

specif
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