kSIST prEN ISO 14005:2010
(Main)Environmental management systems - Guidelines for the phased implementation of an environmental management system, including the use of environmental performance evaluation (ISO/DIS 14005:2009)
Environmental management systems - Guidelines for the phased implementation of an environmental management system, including the use of environmental performance evaluation (ISO/DIS 14005:2009)
ISO 14005:2010 provides guidance for all organizations, but particularly small- and medium-sized enterprises, on the phased development, implementation, maintenance and improvement of an environmental management system. It also includes advice on the integration and use of environmental performance evaluation techniques.
ISO 14005:2010 is applicable to any organization, regardless of its level of development, the nature of the activities undertaken or the location at which they occur.
Umweltmanagementsysteme - Anleitung für eine stufenweise Einführung eines Umweltmanagementsystems - Unter Einbeziehung der Umweltleistungsbewertung (ISO/DIS 14005:2009)
Die vorliegende Internationale Norm stellt eine Anleitung zur phasenweisen Entwicklung, Verwirklichung,
Aufrechterhaltung und Verbesserung eines Umweltmanagementsystems für alle Organisationstypen dar,
insbesondere für kleine und mittlere Unternehmen. Enthalten sind auch Hinweise zur Integration und
Anwendung von Methoden zur Umweltleistungsbewertung.
Diese Internationale Norm gilt für sämtliche Organisationen, unabhängig von ihrem Entwicklungsstand, der Art
der ausgeführten Tätigkeiten oder dem Standort.
Systèmes de management environnemental - Lignes directrices pour la mise en application échelonnée d'un système de management environnemental, incluant l'utilisation d'une évaluation de performance environnementale (ISO/DIS 14005:2009)
L'ISO 14005:2010 fournit des lignes directrices pour tous les organismes, mais en particulier pour les petites et moyennes entreprises, pour le d�veloppement, la mise en oeuvre, l'entretien et l'am�lioration, par phases d'un syst�me de management environnemental. Elle comprend �galement des conseils sur l'int�gration et l'utilisation de techniques d'�valuation de performance environnementale.
L'ISO 14005:2010 est applicable � tout organisme, ind�pendamment de son niveau de d�veloppement, de la nature des activit�s entreprises ou de l'emplacement o� elles ont lieu.
Sistemi ravnanja z okoljem - Smernice za fazno uvajanje sistemov ravnanja z okoljem, vključno z uporabo vrednotenja učinkov ravnanja z okoljem (ISO/DIS 14005:2009)
General Information
Standards Content (Sample)
SLOVENSKI STANDARD
oSIST prEN ISO 14005:2009
01-november-2009
6LVWHPLUDYQDQMD]RNROMHP6PHUQLFH]DID]QRL]YDMDQMHVLVWHPRYUDYQDQMD]
RNROMHPYNOMXþQR]XSRUDERYUHGQRWHQMDXþLQNRYUDYQDQMD]RNROMHP ,62',6
Environmental management systems - Guidelines for the phased implementation of an
environmental management system, including the use of environmental performance
evaluation (ISO/DIS 14005:2009)
Umweltmanagementsysteme - Anleitung für eine stufenweise Einführung eines
Umweltmanagementsystems - Unter Einbeziehung der Umweltleistungsbewertung
(ISO/DIS 14005:2009)
Systèmes de management environnemental - Lignes directrices pour la mise en
application échelonnée d'un système de management environnemental, incluant
l'utilisation d'une évaluation de performance environnementale (ISO/DIS 14005:2009)
Ta slovenski standard je istoveten z: prEN ISO 14005
ICS:
13.020.10 Ravnanje z okoljem Environmental management
oSIST prEN ISO 14005:2009 en,fr,de
2003-01.Slovenski inštitut za standardizacijo. Razmnoževanje celote ali delov tega standarda ni dovoljeno.
oSIST prEN ISO 14005:2009
oSIST prEN ISO 14005:2009
EUROPEAN STANDARD
DRAFT
prEN ISO 14005
NORME EUROPÉENNE
EUROPÄISCHE NORM
October 2009
ICS 13.020.10
English Version
Environmental management systems - Guidelines for the
phased implementation of an environmental management
system, including the use of environmental performance
evaluation (ISO/DIS 14005:2009)
Systèmes de management environnemental - Lignes Umweltmanagementsysteme - Anleitung für eine
directrices pour la mise en application par phases d'un stufenweise Einführung eines Umweltmanagementsystems
système de management environnemental, incluant - Unter Einbeziehung der Umweltleistungsbewertung
l'utilisation d'une évaluation de performance (ISO/DIS 14005:2009)
environnementale (ISO/DIS 14005:2009)
This draft European Standard is submitted to CEN members for second parallel enquiry. It has been drawn up by the Technical Committee
CEN/SS S26.
If this draft becomes a European Standard, CEN members are bound to comply with the CEN/CENELEC Internal Regulations which
stipulate the conditions for giving this European Standard the status of a national standard without any alteration.
This draft European Standard was established by CEN in three official versions (English, French, German). A version in any other language
made by translation under the responsibility of a CEN member into its own language and notified to the CEN Management Centre has the
same status as the official versions.
CEN members are the national standards bodies of Austria, Belgium, Bulgaria, Cyprus, Czech Republic, Denmark, Estonia, Finland,
France, Germany, Greece, Hungary, Iceland, Ireland, Italy, Latvia, Lithuania, Luxembourg, Malta, Netherlands, Norway, Poland, Portugal,
Romania, Slovakia, Slovenia, Spain, Sweden, Switzerland and United Kingdom.
Recipients of this draft are invited to submit, with their comments, notification of any relevant patent rights of which they are aware and to
provide supporting documentation.
Warning : This document is not a European Standard. It is distributed for review and comments. It is subject to change without notice and
shall not be referred to as a European Standard.
EUROPEAN COMMITTEE FOR STANDARDIZATION
COMITÉ EUROPÉEN DE NORMALISATION
EUROPÄISCHES KOMITEE FÜR NORMUNG
Management Centre: Avenue Marnix 17, B-1000 Brussels
© 2009 CEN All rights of exploitation in any form and by any means reserved Ref. No. prEN ISO 14005:2009: E
worldwide for CEN national Members.
oSIST prEN ISO 14005:2009
prEN ISO 14005:2009 (E)
Contents Page
Foreword .3
oSIST prEN ISO 14005:2009
prEN ISO 14005:2009 (E)
Foreword
This document (prEN ISO 14005:2009) has been prepared by Technical Committee ISO/TC 207
"Environmental management".
This document is currently submitted to the second parallel Enquiry.
Endorsement notice
The text of ISO/DIS 14005:2009 has been approved by CEN as a prEN ISO 14005:2009 without any
modification.
oSIST prEN ISO 14005:2009
oSIST prEN ISO 14005:2009
DRAFT INTERNATIONAL STANDARD ISO/DIS 14005.2
ISO/TC 207/SC 1 Secretariat: BSI
Voting begins on: Voting terminates on:
2009-10-08 2009-12-08
INTERNATIONAL ORGANIZATION FOR STANDARDIZATION • МЕЖДУНАРОДНАЯ ОРГАНИЗАЦИЯ ПО СТАНДАРТИЗАЦИИ • ORGANISATION INTERNATIONALE DE NORMALISATION
Environmental management systems — Guidelines for the
phased implementation of an environmental management
system, including the use of environmental performance
evaluation
Systèmes de management environnemental — Lignes directrices pour la mise en application par phases d'un
système de management environnemental, incluant l'utilisation d'une évaluation de performance
environnementale
ICS 13.020.10
ISO/CEN PARALLEL PROCESSING
This draft has been developed within the International Organization for Standardization (ISO), and
processed under the ISO-lead mode of collaboration as defined in the Vienna Agreement.
This draft is hereby submitted to the ISO member bodies and to the CEN member bodies for a parallel
five-month enquiry.
Should this draft be accepted, a final draft, established on the basis of comments received, will be
submitted to a parallel two-month approval vote in ISO and formal vote in CEN.
In accordance with the provisions of Council Resolution 15/1993 this document is circulated in
the English language only.
Conformément aux dispositions de la Résolution du Conseil 15/1993, ce document est distribué
en version anglaise seulement.
To expedite distribution, this document is circulated as received from the committee secretariat.
ISO Central Secretariat work of editing and text composition will be undertaken at publication
stage.
Pour accélérer la distribution, le présent document est distribué tel qu'il est parvenu du
secrétariat du comité. Le travail de rédaction et de composition de texte sera effectué au
Secrétariat central de l'ISO au stade de publication.
THIS DOCUMENT IS A DRAFT CIRCULATED FOR COMMENT AND APPROVAL. IT IS THEREFORE SUBJECT TO CHANGE AND MAY NOT BE
REFERRED TO AS AN INTERNATIONAL STANDARD UNTIL PUBLISHED AS SUCH.
IN ADDITION TO THEIR EVALUATION AS BEING ACCEPTABLE FOR INDUSTRIAL, TECHNOLOGICAL, COMMERCIAL AND USER PURPOSES, DRAFT
INTERNATIONAL STANDARDS MAY ON OCCASION HAVE TO BE CONSIDERED IN THE LIGHT OF THEIR POTENTIAL TO BECOME STANDARDS TO
WHICH REFERENCE MAY BE MADE IN NATIONAL REGULATIONS.
RECIPIENTS OF THIS DRAFT ARE INVITED TO SUBMIT, WITH THEIR COMMENTS, NOTIFICATION OF ANY RELEVANT PATENT RIGHTS OF WHICH
THEY ARE AWARE AND TO PROVIDE SUPPORTING DOCUMENTATION.
©
International Organization for Standardization, 2009
oSIST prEN ISO 14005:2009
ISO/DIS 14005.2
PDF disclaimer
This PDF file may contain embedded typefaces. In accordance with Adobe's licensing policy, this file may be printed or viewed but shall
not be edited unless the typefaces which are embedded are licensed to and installed on the computer performing the editing. In
downloading this file, parties accept therein the responsibility of not infringing Adobe's licensing policy. The ISO Central Secretariat
accepts no liability in this area.
Adobe is a trademark of Adobe Systems Incorporated.
Details of the software products used to create this PDF file can be found in the General Info relative to the file; the PDF-creation
parameters were optimized for printing. Every care has been taken to ensure that the file is suitable for use by ISO member bodies. In the
unlikely event that a problem relating to it is found, please inform the Central Secretariat at the address given below.
Copyright notice
This ISO document is a Draft International Standard and is copyright-protected by ISO. Except as permitted
under the applicable laws of the user's country, neither this ISO draft nor any extract from it may be
reproduced, stored in a retrieval system or transmitted in any form or by any means, electronic, photocopying,
recording or otherwise, without prior written permission being secured.
Requests for permission to reproduce should be addressed to either ISO at the address below or ISO's
member body in the country of the requester.
ISO copyright office
Case postale 56 CH-1211 Geneva 20
Tel. + 41 22 749 01 11
Fax + 41 22 749 09 47
E-mail copyright@iso.org
Web www.iso.org
Reproduction may be subject to royalty payments or a licensing agreement.
Violators may be prosecuted.
©
ii ISO 2009 – All rights reserved
oSIST prEN ISO 14005:2009
ISO/DIS 14005.2
Contents Page
Foreword .iv
Introduction.v
1 Scope.6
2 Terms and definitions .6
3 Phased implementation process .10
3.1 General .10
3.2 The importance of support, commitment and involvement from management and staff .11
3.3 Description of the standard.11
3.4 The phased implementation process of an EMS .12
4 Undertaking an environment-related project to secure management support and
commitment to begin the phased implementation of an EMS.13
4.1 Intention .13
4.2 Methodology .13
5 Elements that support the EMS .16
5.1 Environmental communications.16
5.2 Resources, roles, responsibility and authority.19
5.3 Competence, training and awareness.20
5.4 Records .21
5.5 Documentation .22
5.6 Document control.23
6 Developing and implementing an EMS.24
6.1 Identifying your significant environmental aspects .24
6.2 Identifying your legal and other requirements.26
6.3 Evaluating compliance with your legal and other requirements.27
6.4 Preparing and implementing an environmental policy .28
6.5 Setting objectives and targets and establishing program(s).29
6.6 Operational control .31
6.7 Planning for and responding to emergencies.33
6.8 Environmental performance evaluation including monitoring and measurement.34
6.9 Internal audits .36
6.10 Managing when things do not go as planned .38
6.11 Management review of progress and performance .39
Annex A (informative) Overview of activities .41
Annex B (informative) Example of implementation in 5 phases .46
Annex C (informative) Example of phased implementation in 3 phases.47
Annex D (informative) Example of a working EMS project.49
Annex E (informative) Cross Reference Table .57
Bibliography.60
oSIST prEN ISO 14005:2009
ISO/DIS 14005.2
Foreword
ISO (the International Organization for Standardization) is a worldwide federation of national standards bodies
(ISO member bodies). The work of preparing International Standards is normally carried out through ISO
technical committees. Each member body interested in a subject for which a technical committee has been
established has the right to be represented on that committee. International organizations, governmental and
non-governmental, in liaison with ISO, also take part in the work. ISO collaborates closely with the
International Electrotechnical Commission (IEC) on all matters of electrotechnical standardization.
International Standards are drafted in accordance with the rules given in the ISO/IEC Directives, Part 2.
The main task of technical committees is to prepare International Standards. Draft International Standards
adopted by the technical committees are circulated to the member bodies for voting. Publication as an
International Standard requires approval by at least 75 % of the member bodies casting a vote.
Attention is drawn to the possibility that some of the elements of this document may be the subject of patent
rights. ISO shall not be held responsible for identifying any or all such patent rights.
ISO 14005 was prepared by Technical Committee ISO/TC 207, Environmental management, Subcommittee
SC 1, Environmental management system, in collaboration with Technical Committee CEN/SS 26.
This second/third/. edition cancels and replaces the first/second/. edition (), [clause(s) / subclause(s) /
table(s) / figure(s) / annex(es)] of which [has / have] been technically revised.
iv © ISO 2009 – All rights reserved
oSIST prEN ISO 14005:2009
ISO/DIS 14005.2
Introduction
The purpose of this standard is to encourage and guide organizations, especially small and medium-sized
enterprises (SMEs), to develop and implement an environmental management system (EMS) that meets the
requirements of ISO 14001[8]. The guidance does not go beyond ISO 14001[8], except for the inclusion of
environmental performance evaluation.
Many organizations have profited from having a formal environmental management system. But many more
organizations, especially small to medium-sized enterprises (SMEs), do not have such a system even though
it could benefit them greatly. This international standard uses a phased approach to implement an
environmental management system that can grow, if necessary to meet the requirements of the international
standard for environmental management systems, ISO 14001[8].
A phased approach offers several advantages. Users can readily evaluate how the time and money put into
an EMS provides a return. They can see how environmental improvements help to reduce costs, improve their
community relations, assist them in demonstrating compliance with legal and other requirements, and help
them live up to customer expectations. They can track the benefits of their EMS while they implement their
system step by step, adding or expanding elements as they provide value to the organization. When the
scope of the EMS includes all of the organization’s activities, products and services that it wishes to cover and
these are addressed using all the elements of ISO 14005 to their full extent, the organization will have
developed and implemented a system that meets the requirements of ISO 14001[8].
ISO 14001[8], the most widely accepted international EMS standard, is a structured approach to managing an
organization’s environmental matters. It is consistent with, and forms the basis of, many other regional
management system approaches.
oSIST prEN ISO 14005:2009
ISO/DIS 14005.2
Environmental management system — Guidelines for the
phased implementation of an environmental management
system, including the use of environmental performance
evaluation
1 Scope
This International Standard provides guidance for all organizations, but particularly small and medium-sized
enterprises, on the phased development, implementation, maintenance and improvement of an environmental
management system. It also includes advice on:
⎯ the integration and use of environmental performance evaluation techniques,
This International Standard is applicable to any organization regardless of its level of development, the nature
of the activities undertaken or the location at which they occur.
This standard cannot be used for interpretation of ISO 14001[8].
2 Terms and definitions
For the purpose of this document, following terms and definitions apply,
2.1
auditor
person with the demonstrated personal attributes and competence to conduct an audit
NOTE The relevant personal attributes for an auditor are described in ISO 19011.
[ISO 19011:2002, 3.8]
2.2
audit findings
results of the evaluation of the collected audit evidence against audit criteria
NOTE Audit findings can indicate either conformity or nonconformity with audit criteria or opportunities for
improvement.
[ISO 19011:2002, 3.4]
2.3
audit program
set of one or more audits planned for a specific time frame and directed towards a specific purpose
NOTE An audit program includes all activities necessary for planning, organizing and conducting the audits.
[ISO 19011:2002, 3.11]
6 © ISO 2009 – All rights reserved
oSIST prEN ISO 14005:2009
ISO/DIS 14005.2
2.4
continual improvement
recurring processes of enhancing the environmental management system in order to achieve improvements in
overall environmental performance consistent with the organization’s environmental policy
NOTE The process need not take place in all areas of activity simultaneously.
[ISO 14001:2004, 3.2]
2.5
corrective action
action to eliminate the cause of a detected nonconformity (3.15)
[ISO14001:2004, 3.3]
2.6
document
information and its supporting medium
EXAMPLE Record, specification, procedure, document, drawing, report, standard.
NOTE 1 The medium can be paper, magnetic, electronic or optical computer disc, photograph or master sample, or a
combination thereof.
NOTE 2 A set of documents, for example specifications and records, is frequently called “documentation”.
NOTE 3 Some requirements (e.g. the requirement to be readable) relate to all types of documents, however there can
be different requirements for specifications (e.g. the requirement to be revision controlled) and records (e.g. the
requirement to be retrievable).
[ISO 14001:2004, 3.4]
2.7
environment
surroundings in which an organization operates, including air, water, land, natural resources, flora, fauna,
humans and their interrelation
NOTE Surroundings in this context extend from within an organization to the global system.
[ISO 14001:2004, 3.5]
2.8
environmental aspect
element of an organization’s activities or products or services that can interact with the environment
NOTE A significant environmental aspect has or can have a significant environmental impact.
[ISO 14001:2004, 3.6]
2.9
environmental impact
any change to the environment, whether adverse or beneficial, wholly or partially resulting from an
organization’s environmental aspects
[ISO 14001:2004, 3.7]
oSIST prEN ISO 14005:2009
ISO/DIS 14005.2
2.10
environmental management system EMS
part of an organization’s management system used to develop and implement its environmental policy and
manage its environmental aspects
NOTE 1 A management system is a set of interrelated elements used to establish policy and objectives and to achieve
those objectives.
NOTE 2 A management system includes organizational structure, planning activities, responsibilities, practices,
procedures, processes and resources.
[ISO 14001:2004, 3.8]
2.11
environmental objective
overall environmental goal, consistent with the environmental policy, that an organization sets itself to achieve
[ISO 14001:2004, 3.9]
2.12
environmental performance
measurable results of an organization’s management of its environmental aspects
NOTE In the context of environmental management systems, results can be measured against the organization's
environmental policy, environmental objectives, environmental targets and other environmental performance
requirements.
[ISO 14001:2004, 3.10]
2.13
environmental performance evaluation EPE
process to facilitate management decisions regarding an organization’s environmental performance by
selecting indicators, collecting and analysing data, assessing information against environmental performance
criteria, reporting and communicating, and periodically reviewing and improving this process.
[ISO 14031:1999, 2.9]
2.14
environmental performance indicator EPI
specific expression that provides information about an organization’s performance
[ISO 14031:1999, 2.10]
2.15
environmental policy
overall intentions and direction of an organization related to its environmental performance as formally
expressed by top management
NOTE The environmental policy provides a framework for action and for the setting of environmental objectives and
environmental targets.
[ISO 14001:2004, 3.11]
2.16
environmental target
detailed performance requirement, applicable to the organization or part thereof, that arises from the
environmental objectives and that needs to be set and met in order to achieve those objectives
[ISO 14001:2004, 3.12]
8 © ISO 2009 – All rights reserved
oSIST prEN ISO 14005:2009
ISO/DIS 14005.2
2.17
interested party
person or group concerned with or affected by the environmental performance of an organization
[ISO 14001:2004, 3.13]
2.18
internal audit
systematic, independent and documented process for obtaining audit evidence and evaluating it objectively to
determine the extent to which the environmental management system audit criteria set by the organization are
fulfilled
NOTE In many cases, particularly in smaller organizations, independence can be demonstrated by the freedom from
responsibility for the activity being audited.
[ISO 14001:2004, 3.14]
2.19
management performance indicator MPI
environmental performance indicator that provides information about the management efforts to influence an
organization’s environmental performance
[ISO 14031:1999, 2.10.1]
2.20
nonconformity
non-fulfilment of a requirement
[ISO 9000:2005, 3.6.2]
2.21
operational performance indicator OPI
environmental performance indicator that provides information about the environmental performance of an
organization’s operation
[ISO 14031:1999, 2.10.2]
2.22
organization
company, corporation, firm, enterprise, authority or institution, or part or combination thereof, whether
incorporated or not, public or private, that has its own functions and administration
NOTE For organizations with more than one operating unit, a single operating unit may be defined as an
organization.
[ISO 14001:2004, 3.16]
2.23
phased implementation
Implementation in more than one phase, as determined by the users to suit their needs and resources.
NOTE Phases are likely to be delivered in a sequential way to implement the EMS.
2.24
Phase
logical combination of steps
NOTE When implemented in an EMS, a phase is intended to lead to measurable outputs which demonstrate
progress towards the successful implementation of an EMS.
oSIST prEN ISO 14005:2009
ISO/DIS 14005.2
2.25
preventive action
action to eliminate the cause of a potential nonconformity
[ISO 14001:2004, 3.17]
2.26
prevention of pollution
use of processes, techniques, materials, products, services or energy to avoid, reduce or control (separately
or in combination) the creation, emission or discharge of any type of pollutant or waste, in order to reduce
adverse environmental aspects
NOTE Prevention of pollution can include source reduction or elimination, process, product or service changes,
efficient use of resources, material and energy substitution, reuse, recovery, recycling, reclamation and treatment.
[ISO 14001:2004, 3.18]
2.27
procedure
specified way to carry out an activity or a process
NOTE 1 Procedures can be documented or not.
NOTE 2 When a procedure is documented, the term “written procedure” or “documented procedure” is frequently used.
The document that contains a procedure can be called a “procedure.
[ISO 14001:2004, 3.19]
2.28
record
document stating results achieved or providing evidence of activities performed
NOTE 1 Records can be used, for example, to document traceability (3.5.4) and to provide evidence of verification,
preventive action and corrective action.
NOTE 2 Generally records need not be under revision control.
[ISO 14001:2004, 3.20]
3 Phased implementation process
3.1 General
An organization may decide to apply a systematic approach to managing its environmental aspects to solve
an individual problem, or capitalize on a specific opportunity. Alternatively, the organization may seek to
implement an environmental management system (EMS) that enables it to manage its full range of
environmental aspects, in order to meet the requirements of ISO 14001[8].
There are many potential benefits to be gained by an organization from managing its environmental aspects.
However, organizations may be deterred from applying a systematic approach to environmental management
if they perceive this as being an inflexible, limiting, bureaucratic or costly process. They may also be
overwhelmed by the apparent size of the task.
The model outlined in this standard has been developed to help an organization to implement an EMS in a
logical, step-by-step way while growing the extent and scope of the system, through time, in line with the
objectives of the organization and the resources available.
10 © ISO 2009 – All rights reserved
oSIST prEN ISO 14005:2009
ISO/DIS 14005.2
3.2 The importance of support, commitment and involvement from management and staff
In order to successfully implement an effective EMS which adds value to the organization’s activities, it is
essential to ensure and maintain support, commitment and involvement from management, including top
management and staff. If this is not the case in a particular organisation, clause 4 of this standard outlines a
possible approach that could be applied to gain sufficient support and commitment to begin implementing an
EMS. More usually, support and commitment grows as people become involved in the process and begin to
benefit from the rewards that can come from managing their aspects on the environment.
Management commitment may be reflected in statements of support, such as a policy, but should be followed
up by making available the necessary human, financial and other resources to support effective EMS
implementation. Those working on the organization's' behalf should be motivated to participate in and
contribute to the implementation process. Participation and contribution may, among other things, take the
form of attending meetings, providing suggestions and using their initiative to promote the understanding and
acceptance of the phased implementation process among their peers.
3.3 Description of the standard
The content of this standard is divided into three key clauses (4, 5, and 6).
Clause 4 provides an overview of how an EMS approach can be applied to environment related projects.
Following the approach outlined in annex D should provide an organization with demonstrable benefits which
will help to secure sufficient internal commitment and support for environmental management activities to be
able to implement an EMS. It may be that the organization decides to conduct several projects, either at the
same time or sequentially, in order to secure sufficient commitment and support or to progressively build its
level of environmental action. Alternatively, the organization may decide that it wishes to immediately start
implementing an EMS which conforms with the requirements of ISO14001[8]. In this situation the organization
can move directly to use clauses 5 and 6. However, the organization may still find it useful to read and refer to
the guidance provided in clause 4 and annex D throughout this process.
Clause 5 provides the supporting elements which an organization needs to consider as it plans its approach to
phased implementation.
Clause 6 sets out an approach to identifying and managing the activities related to those environmental issues
that an organizations need to control. An organization that implements in full Clauses 5 and 6 will have an
EMS that meets the requirements of ISO 14001[8], see Annex A.
Annex A (Table A.1) provides a tabular overview of the activities and supporting elements required to
implement an EMS. Reading across each row suggests a logical series of steps that can be taken to carry out
each activity and complete each supporting element. It should however be noted that it is not necessary to
complete one activity before starting another. In fact it may be necessary to use the outputs from a step in one
activity to input to a step in a different activity.
When reviewing Annex A, many organizations will be able to identify a number of steps that they have already
taken, often for reasons other than environmental ones (e.g. cost savings, responding to customer
requirements). The extent to which this is true will vary from organization to organization. Demonstrating in
this way that the organization has already made progress towards implementing an EMS helps to build
support and commitment to expand the activities which meet all of the requirements of ISO14001[8]. This
review also shows the organization the extent of the task remaining and an indication of the likely effort
required to complete the EMS implementation.
Annex D shows how a small company could have initiated a project that ended with the commitment of the
management to proceed to a full EMS. Tables are inserted in the text to show the initial steps of addressing
some elements of the future EMS. These elements are presented in the same sequence as in Annex A, so the
whole example could be applicable to any of the three phased approaches described in Annex C. Below the
description of how this company started addressing each element, a table shows an approximate evaluation
of the degree of progress towards full completion of each element.
oSIST prEN ISO 14005:2009
ISO/DIS 14005.2
3.4 The phased implementation process of an EMS
Before implementing a phased approach, an organization will wish to consider:
⎯ The size of the organization;
⎯ The location of the organization;
⎯ Existing management structures;
⎯ The extent to which environmental issues have been incorporated into day to day operational
activities;
⎯ Cultural needs and aspirations;
⎯ Staff availability and expertise;
⎯ Limitation of resources.
It may be useful for an organization that is uncertain as to which approach might be best for it, to undertake a
single project, as indicated in clause 4, as a starting point to understanding and applying an systematic
approach to environmental management.
Two different phased approaches are suggested in this standard:
a) The adoption of a phased approach with fixed steps to follow a progression of activities (see clause 5
and 6). This may suit organizations that, after carrying out an initial environmental project (see clause
4), decides to adopt a structured approach to managing their environmental aspects. An example of
this approach is in Annex B.
b) The adoption of a phased approach based on a selection of activities or a group or combination of
activities (see clause 4, 5 and 6) that may be implemented consecutively or concurrently to achieve
or to meet specific requirements of ISO 14001[8] (such as demonstrating legal compliance or
minimizing environmental impacts or performance standards). This approach may suit organizations
that wish to grow at their own pace to make their EMS more effective. An example of this approach is
presented in Annex C.
An implementation plan should be developed that identifies the approach to be adopted, timescale in which it
should be achieved, resources required, roles and responsibilities of those implementing the plan, records
required, and methods by which progress can be consistently monitored and measured. Progress can be
measured in terms of achievement of the implementation outcomes specified at the end of each phase, and
compliance with the implementation plan. The phased implementation process also enables the organization
to evaluate its progress towards implementing ISO 14001[8]. Measuring progress towards implementing an
EMS is useful to ensure the efficient use of resources and achieve the organization’s objective.
Annex D shows an example of a phased implementation process in a small organization. Throughout the
example different rows show the elements of the EMS are being developed and the steps they have reached.
12 © ISO 2009 – All rights reserved
oSIST prEN ISO 14005:2009
ISO/DIS 14005.2
4 Undertaking an environment-related project to secure management support and
commitment to begin the phased implementation of an EMS
4.1 Intention
Before starting to implement an EMS and in order to secure new, or strengthen existing commitment, an
organization may find it helpful to run a limited scope project. This would provide familiarity with the basic
constituents of an EMS, experience some of the benefits of managing environmental aspects in a systematic
way and help improve environmental performance.
This may be done by considering a small project focusing on just one or a limited number of environmental
aspects of particular and immediate interest to the organization, for example:
⎯ Specific waste stream for which disposal is costly or difficult,
⎯ Regulatory requirements which have to be addressed,
⎯ High raw material or energy costs which require reduction,
⎯ Improvements in pollution control measures which could enhance relations with local communities or
customers.
The number of aspects considered and the extent to which they are addressed or resolved may be
progressively increased as tangible benefits are secured and additional resources are made available.
4.2 Methodology
4.2.1 General
The steps described in this clause represent the basic constituents of an EMS. They follow the PDCA model:
⎯ P= PLANNING: identify and select a project and prepare a preliminary environmental action plan
⎯ D= DOING: implement the action plan including assigning roles and responsibilities
⎯ C= CHECKING: monitor, measure and evaluate the achievements
⎯ A= ACTING: review the process and decide further action in a management review
The PDCA approach is also used as the basis for a number of other management system standards including,
for example, ISO 9001[4].
4.2.2 Involvement of top management
It is essential to obtain the involvement, commitment and support of people within the organization who have
the authority to ensure that action is taken and who have control over the resources needed to support the
successful implementation of the EMS. Such people are typically seen as top management. It should be
clearly understood by these people that their commitment and support are important and that they are
communicated to others within the organization.
In order to provide a focal point for the EMS or environmental project, it is good practice for top management
to appoint a “project leader”. When implementing an EMS that meets the requirements of ISO 14001[8], this
person is known as the management representative. For the purposes of the guidance given in this standard,
the term management representative is also used to mean ‘project leader’ depending upon whether we are
talking about implementing a fully ISO14001[8] compliant EMS or a smaller scale environmental project.
oSIST prEN ISO 14005:2009
ISO/DIS 14005.2
4.2.3 Identifying and selecting a project
In deciding which environmental project(s) might generate environmental improvements and business benefits
that would encourage commitment and support, it can be helpful to collect information on a wide range of
environmental issues facing the organization. This might include regulatory compliance, environment related
complaints, obvious negative impacts on the environment (e.g. smoke, odours, water pollution), costs
associated with energy, waste, water and raw materials use, requests from customers, suggestions from staff,
or the views of other or interested parties/stakeholders.
The selected project should be of sufficiently limited scope to be manageable with limited resources but also
be able to produce demonstrable value to the organization within a reasonable period of time, in order to
secure support for further environmental projects or the implementation of a full EMS.
Attention should be given to the level of the required effort, resources and return on investment including
potential benefits and opportunities. The selected project with its defined scope, expected benefits, necessary
budget and potential downsides should be submitted to top management in order to secure its approval.
4.2.4 Planning and implementing the selected project
Before starting work on the selected project, it is good practice to prepare an action plan. This may be very
short, especially for small organizations, but it should at least briefly outline what the project is intended to
deliver, why this will be of value to the organization and how it can be achieved. The plan may also include
expected costs.
It may start by conducting a review in order to identify and analyze:
a) The main legal environmental requirements applicable to the organization’s activities, products and
services included in the scope of the project. Some consideration may also be given to other
requirements (e.g. contractual requirements).
b) The main impact on the environment of those activities, products and services, with the sources of those
impacts (those activities, products and services are called environmental aspects in ISO 14001[8]).
In doing so, the organization may examine permits issued by authorities and information available from trade
associations concerning discharges to air, water, wastes, soil contamination, harmful substances use and
production and consider views of interested parties.
It is not expected that the review should be exhaustive, but it should be thorough and focus on key elements
in order to provide a reliable assessment of the value that an EMS could add to the organization.
It may be necessary to perform some quantitative evaluation of the environmental aspects and their
associated costs, where such information does not already exist. (e.g. weight of wastes, volumes of liquid
effluents, money lost due to potentially recoverable products being discarded or sent for waste disposal,
number of complaints, composition of the effluents). These values are called performance indicators; it is
practicable to express them per level of activity (e.g. weight of finished product).
NOTE Clause 6.6 includes further explanations of how performance indicators can be used.
Following the identification of performance indicators, objectives and targets for improvement should be
identified, for example the reduction in the use of energy, decrease of harmful discharges. Objectives and
targets should be quantified as much as possible, and should be linked to appropriate indicators as described
above. A prioritization of objectives and targets is necessary taking into consideration business operations,
available resources, goals of management and other issues concerning the organization.
14 © ISO 2009 – All rights reserved
oSIST prEN ISO 14005:2009
ISO/DIS 14005.2
The associated action plan should eventually define:
⎯ The actions necessary to reach these targets and objectives.
⎯ The corresponding resources (human and financial).
⎯ Timescales, in particular a precise time limit should be set for the completion of the project.
⎯ Adequate responsibilities for its implementation.
The project action plan should be submitted to top management for approval.
Responsibilities should be assigned to specific persons in the organization, and adequate resources provided
according to the specifications of the action plan. All the actions included in the plan should be implemented
and additional training may be required to effectively achieve some of them.
4.2.5 Checking and review the selected project
Careful attention should be given to the operational controls and procedures to ensure that they will be
performed according to the plan.
4.2.5.1
Progress against the chosen indicators may be assessed periodically with the personnel involved in
operational activities included in the project in order to determine:
⎯ Progress with respect to performance indicators.
⎯ Resources and expenditure.
⎯ Potential delays.
⎯ Other deviations from the action plan.
Appropriate action should be taken if necessary to ensure that the project progresses according to plan.
4.2.5.2
When the action plan has been fully implemented top management should review the process and the results
to examine and evaluate:
⎯ Whether all of the planned actions have been adequately implemented.
⎯ Whether improvements in environmental performance have been achieved.
⎯ The level of achievements made against the planned goals.
⎯ The financial outcomes.
⎯ The possible consequences
...
Questions, Comments and Discussion
Ask us and Technical Secretary will try to provide an answer. You can facilitate discussion about the standard in here.