ASTM F2001-00A
(Guide)Standard Guide for Vessel-Related Technical Information for Use in Developing an Electronic Database and Ship Safety Record
Standard Guide for Vessel-Related Technical Information for Use in Developing an Electronic Database and Ship Safety Record
SCOPE
1.1 This guide provides a uniform format and definition of general vessel-related technical information, including ship safety data, to be used by ship owners and operators, at their option and to the extent that they consider beneficial to their operation. It is recognized that all of the data is already contained in various documents on the vessel, but normally not electronically and normally not in one location. The Ship Safety Record is designed to provide an industry-accepted common method of identifying, maintaining, and subsequently communicating the safety-related information needed for maritime operations. It is recognized that many of the data fields are not applicable for every vessel. Appendix X1 and Appendix X2 provide examples of how data elements in this guide may be used for a specific purpose, that is, the USCG's Automated Identification System (AIS) and the Advance Notice of Arrival.
General Information
Relations
Standards Content (Sample)
NOTICE: This standard has either been superseded and replaced by a new version or discontinued.
Contact ASTM International (www.astm.org) for the latest information.
Designation: F 2001 – 00a
Standard Guide for
Vessel-Related Technical Information for Use in Developing
an Electronic Database and Ship Safety Record
This standard is issued under the fixed designation F 2001; the number immediately following the designation indicates the year of
original adoption or, in the case of revision, the year of last revision. A number in parentheses indicates the year of last reapproval. A
superscript epsilon (e) indicates an editorial change since the last revision or reapproval.
1. Scope 33 CFR 160.211 Notice of Arrival: Vessels Carrying Certain
Dangerous Cargo
1.1 This guide provides a uniform format and definition of
2.4 Other Documents:
general vessel-related technical information, including ship
Paris Memorandum of Understanding (MOU) on Port State
safety data, to be used by ship owners and operators, at their
Control
option and to the extent that they consider beneficial to their
Tokyo Memorandum of Understanding (MOU) on Port State
operation. It is recognized that all of the data is already
Control
contained in various documents on the vessel, but normally not
Acuerdo de Vina del Mar (MOU) Latin American Agree-
electronically and normally not in one location. The Ship
ment
Safety Record is designed to provide an industry-accepted
Memorandum of Understanding on Port State Control in the
common method of identifying, maintaining, and subsequently
Caribbean Region (Caribbean MOU)
communicating the safety-related information needed for mari-
Memorandum of Understanding on Port State Control in the
time operations. It is recognized that many of the data fields are
Mediterranean Region (Mediterranean MOU)
not applicable for every vessel. Appendix X1 and Appendix X2
provide examples of how data elements in this guide may be
3. Terminology
used for a specific purpose, that is, the USCG’s Automated
3.1 Abbreviations:
Identification System (AIS) and the Advance Notice of Arrival.
CAP—Condition Assessment Program
2. Referenced Documents CFR—Code of Federal Regulations
ETA—estimated time of arrival
2.1 ASTM Standards:
ETD—estimated time of departure
F 1756 Standard Guide for Implementation of a Fleet Man-
ILO—International Labor Organization
agement System Network
IMO—International Maritime Organization
F 1757 Guide for Digital Communication Protocols for
IOPP—International Oil Pollution Prevention
Computerized Systems
ISM—International Management Code for the Safe Opera-
2.2 IMO Documents:
tion of Ships and for Pollution Prevention
The International Management Code for the Safe Operation
ISM DOC—ISM Document of Compliance
of Ships and for Pollution Prevention— (The ISM Code)
ISM SMC—ISM Safety Management Certificate
MARPOL—International Convention for the Prevention of
International Convention on Standards of Training, Certifi-
Pollution from Ships, 1973 as modified by the Protocol of 1978
cation and Watchkeeping for Seafarers— (STCW Con-
3 relating thereto
vention) 1995
NLS—noxious liquid substance
Convention on Facilitation of International Maritime Traf-
3 NUC—not under command
fic, 1965, As Amended
OPA 90—U.S. Oil Pollution Act of 1990
2.3 US Coast Guard Documents:
RO RO—roll-on/roll-of vessel
33 CFR 160.207 Notice of Arrival: Vessels Bound for Ports
SOLAS—Safety of Life at Sea Convention
or Places in the United States
STCW—International Convention on Standards of Training,
This guide is under the jurisdiction of ASTM Committee F-25 on Ships and
Marine Technology and is the direct responsibility of Subcommittee F25.05 on Available from Secretariat, Nieuwe Utileg 1, PO Box 20904, 2500 EX Den
Computer Applications. Haag, The Netherlands.
Current edition approved May 10, 2000. Published August 2000. Originally Available from Secretary, Tomoecho Annex Bldg. 6F, 3–8–26, Toranomon
published as F 2001 - 00. Last previous edition F 2001 - 00. Minato-ku, Tokyo 105–0001 Japan.
2 7
Annual Book of ASTM Standards, Vol 01.07. Available from Secretariat, Prefecture Av. E. Madero 235 Baja, Buennos Aires,
Available from International Maritime Organization, 4 Albert Embankment, Argentina.
London, U.K. SEI 7SR. Available from Secretariat, Ministry of Tourism and International Transport,
Available from Superintendent of Documents, U.S. Government Printing Adriene’s Complex, Warrens, St Michael, Barbados.
Office, Washington, DC 20402. No permanent address at this time.
Copyright © ASTM, 100 Barr Harbor Drive, West Conshohocken, PA 19428-2959, United States.
F 2001
Certification and Watchkeeping for Seafarers 1995 5.1.11 Current classification society.
UTC—universal time coordinated 5.1.12 Builder’s name.
5.1.13 Construction contract date.
4. Significance and Use
5.1.14 Keel laying date.
4.1 The Ship Safety Record is an electronic database of 5.1.15 Delivery date.
5.2 Vessel Certificates:
information pertaining to a specific vessel including informa-
tion related to the safe operation of the vessel and the safety of 5.2.1 The actual list of certificates required for a vessel is a
function of the vessel’s intended trade route, flag state, and
it’s crew and the environment. The data is grouped and
organized under the following key categories: vessel particu- international requirements.
5.2.1.1 Certificate of registry.
lars, vessel status, crew requirements, crew status, voyage
specific data, record of inspection, record of incidents, and 5.2.1.2 Safety equipment certificate.
corrective actions. 5.2.1.3 Safety construction certificate(s).
4.2 The Ship Safety Record is created and maintained in 5.2.1.4 Cargo ship safety certificate.
each instance for the primary benefit of the owner, technical 5.2.1.5 Passenger ship safety certificate.
manager, or operator who is required through the implemen-
5.2.1.6 Radio safety certificate.
tation of the ISM Code to be cognizant of such information. 5.2.1.7 Cargo ship radio telegraphy certificate.
The information in the database is at all times the property of
5.2.1.8 Cargo ship radio telephony certificate.
the owner who will maintain and control the dissemination of
5.2.1.9 SOLAS exemption certificate.
any and all of the information. It is expected that operators will
5.2.1.10 International load line certificate.
elect to make portions of their Ship Safety Record database
5.2.1.11 International load line exemption certificate.
available to other interested parties such as flag states, class
5.2.1.12 Certificate of fitness (liquefied gases in bulk).
societies, and port states. The Ship Safety Record should
5.2.1.13 Certificate of fitness (chemicals in bulk).
provide for the implementation of several levels of electronic
5.2.1.14 Oil pollution certificate.
database security as may be required by the vessel owner or
(1) IOPP Certificate/NLS Certificate and Form A Supple-
operator. The data that becomes part of the Ship Safety Record
ment (MARPOL) and Form B.
can be thought of in a number of subsets:
(2) Annex to Civil Liability for Oil Pollution Damage 1992.
4.2.1 Data that is not subject to change, including particu-
(3) Annex to Compensation for Oil Pollution Damage 1992.
lars of the vessel, and so forth.
5.2.1.15 Hazardous & Noxious Substances Certificate.
4.2.2 Data that is subject to change but not normally by the
5.2.1.16 Minimum Safe Manning Document.
ship’s crew.
5.2.1.17 ISM Safety Management Certificate.
4.2.3 Data that will be updated periodically either manually
5.2.1.18 ISM Document of Compliance.
or as a result of updates to other computer systems or
5.2.1.19 Classification Certificates:
applications. This would include, as an example, cargo infor-
(1) Hull.
mation, ballast conditions, the names/identification of crew
(2) Machinery.
members, and passenger details. This would also include
(3) Automation.
information relative to internal inspections, maintenance
(4) Navigation.
records, internal audits, safety audits, and so forth.
5.2.1.20 International Tonnage Certificate 1969.
4.3 Guides F 1756 and F 1757 may be used as the basis for
5.2.1.21 National Certificates:
implementation of a shipboard electronic database and ship
(1) Panama Tonnage Certificate.
safety record.
(2) Suez Tonnage Certificate.
(3) USCG Certificate of Inspection.
5. Vessel Particulars
(4) U.S. Certificate of Financial Responsibility.
5.1 Vessel Identification:
(5) Stability Approval Letter.
5.1.1 IMO number.
5.2.1.22 Ship’s radio station license.
5.1.2 Vessel name.
5.2.1.23 Supplementary to Safety Steering Gear Certificate.
5.1.3 Previous names.
5.2.1.24 Certificate of Sanitary Construction.
5.1.4 Vessel type.
5.2.1.25 Register of Cargo Gear.
5.1.5 Vessel call sign.
5.2.1.26 Certificate of Documentation, unless 5.2.1.1.
5.1.6 Flag state.
5.2.1.27 Life Raft Certificates.
5.1.7 Ship owner.
5.2.1.28 Certificates of Financial Responsibility (COFR).
5.1.8 Ship operator (who is responsible for ISM compli-
5.2.1.29 ITOPF Membership Certificate.
ance).
5.2.1.30 Certificate of Deadweight.
5.1.9 Company as defined in ISM Code.
5.2.1.31 U.S. Tonnage Certificate.
5.1.10 Company contact information.
5.2.1.32 Certificate of Official Number.
5.3 Particulars of the Vessel’s Physical Characteristics:
5.3.1 (LOA) length overall (metres/feet).
Technical information pertaining to Port State Control is included in a
5.3.2 (LBP) Length between perpendiculars (metres/feet).
Memorandum of Understanding (MOU) for various regions worldwide as listed in
2.4. 5.3.3 Design draft (metres/feet).
F 2001
5.3.4 Beam (metres/feet). 5.10.3 Interior communications.
5.3.5 Keel to top of mast height (metres/feet). 5.10.4 Satcom.
5.10.5 Cellular.
5.3.6 (DWT) summer deadweight (metric tons).
5.3.7 (GRT) gross register tons (metric tons) (for Tankers 5.10.6 PC network.
5.11 Vessel Response Plan(s) (Can Include International
may be reduced GRT in accordance with IMO Res. A388(x)).
and Locally Required Plans)—Notification contact names and
5.3.8 GRT gross register tons U.S.
numbers for the following:
5.3.9 Displacement (metric tons).
5.11.1 Qualified individual.
5.3.10 Lightship weight (metric tons).
5.11.2 Oil spill response organization.
5.3.11 Molded depth at sea (metres/feet).
5.11.3 Spill management team.
5.3.12 Description of steering gear.
5.11.4 Salvage/fire fighting/lightering organization.
5.3.13 Type of rudder.
5.11.5 Electronic hull file location/custodian.
5.4 Particulars of the Vessel Subdivision and Stability Data:
5.12 Incident/Accident Record (Dates of Each):
5.4.1 (VCG) light ship vertical center of gravity (metres/
5.12.1 Pollution incident.
feet).
5.12.2 Grounding.
5.4.2 (LCG) light ship longitudinal center of gravity
5.12.3 Collision.
(metres/feet).
5.4.3 Cargo subdivision (number of holds or tanks).
6. Vessel Status
5.4.4 Intact stability limitations (cargo conditions limiting
6.1 Status of Certificates—List the current status of each
vessel operation).
certificate as stated in 5.2. The actual list of certificates
5.4.5 Damage stability criteria.
required for a vessel is a function of the vessel’s trade and will
5.4.6 Minimum metacentric height; G.M.
be determined by flag state and international requirements.
5.4.7 Identification of shipboard trim and stability electronic
6.1.1 Certificate of Registry.
program.
6.1.2 Safety Equipment Certificate.
5.5 Particulars of the Vessels Machinery:
6.1.3 Safety Construction Certificate(s).
5.5.1 Main engine type.
6.1.4 Cargo Ship Safety Certificate.
5.5.2 Main engine manufacturer.
6.1.5 Passenger Ship Safety Certificate.
5.5.3 Main engine model.
6.1.6 Safety Radio Certificate.
5.5.4 Main engine rating.
6.1.7 Cargo Ship Radio Telegraphy Certificate.
5.5.5 Main engine fuel.
6.1.8 Cargo Ship Radio Telephony Certificate.
5.5.6 List of critical auxiliary machinery.
6.1.9 SOLAS Exemption Certificate.
5.6 Particulars of the Vessel Safety System:
6.1.10 International Load Line Certificate.
5.6.1 Number and size of fire pumps.
6.1.11 International Load Line Exemption Certificate.
5.6.2 Number and type of fire extinguishers.
6.1.12 Certificate of Fitness (liquefied gases in bulk).
5.6.3 CO system/fixed fire fighting systems.
6.1.13 Certificate of Fitness (chemicals in bulk).
5.6.4 Number and size of life boats.
6.1.14 Oil Pollution Certificate.
5.6.5 Number and size of life rafts.
6.1.14.1 IOPP Certificate/NLS Certificate and Form A
5.6.6 Automatic fire control system.
Supplement (MARPOL) and Form B.
5.7 Particulars of the Vessel Navigation Systems:
6.1.14.2 Annex to Civil Liability For Oil Pollution Damage
5.7.1 Description of marine radar system.
1992.
5.7.2 Description of magnetic steering compass.
6.1.14.3 Annex to Compensation For Oil Pollution Damage
5.7.3 Description of gyro compass/repeater.
1992.
5.7.4 Description of rudder angle indicator.
6.1.15 Hazardous & Noxious Substances Certificate.
5.8 Particulars of the Vessel Deck Machinery:
6.1.16 Minimum Safe Manning Document.
5.8.1 Number and capacity of anchors and anchor windlass.
6.1.17 ISM Safety Management Certificate.
5.8.2 Number and capacity of mooring winch.
6.1.18 ISM Document of Compliance.
5.8.3 Number and capacity of cargo and other lifting gear.
6.1.19 Classification Certificates:
5.8.4 Cargo gear registry.
6.1.19.1 Hull.
5.8.5 Number and capacity of hose handling crane.
6.1.19.2 Machinery.
5.9 Particulars of Cargo System:
6.1.19.3 Automation.
5.9.1 Type of Cargo.
6.1.19.4 Navigation.
5.9.2 Vessels Cargo Handling Systems—Number and size of
6.1.20 International Tonnage Certificate 1969.
cargo pumps, description of piping system, cargo control 6.1.21 National certificates:
system, manifolds, vessels dry cargo loading and unloading
6.1.21.1 Panama Tonnage Certificate.
systems, cargo cranes, and so forth. 6.1.21.2 Suez Tonnage Certificate.
5.10 Vessel Communications Systems:
6.1.21.3 USCG Certificate of Inspection.
5.10.1 Radio equipment. 6.1.21.4 U.S. Certificate of Financial Responsibility.
5.10.2 Shipboard Information Technology Platform (SITP); 6.1.21.5 Stability Approval Letter.
operating system. 6.1.22 Ship’s Radio Station License.
F 2001
6.1.23 Supplementary to Safety Steering Gear Certificate. 7.1.2 Officers in charge of a navigational watch.
6.1.24 Certificate of Sanitary Construction. 7.1.3 Chief mate.
6.1.25 Register of Cargo Gear. 7.1.4 Officer in charge of a navigational watch; near—
6.1.26 Certificate of Documentation, unless 6.1.1. coastal voyage.
6.1.27 Life Raft Certificates. 7.1.5 Master—near—coastal voyage.
6.1.28 Certificate of Financial Responsibility (Alaska Pipe- 7.1.6 Ratings forming part of a navigational watch.
line). 7.1.7 Officer in charge of engineering watch propulsion
6.1.29 ITOPF Membership Certificate. power (>750 kw).
6.1.30 Certificate of Deadweight. 7.1.8 Chief engineer propulsion power (>3000 kw).
6.1.31 U.S. Tonnage Certificate. 7.1.9 Chief engineer propulsion power (750 to 3000 kw).
6.1.32 Certificat
...
Questions, Comments and Discussion
Ask us and Technical Secretary will try to provide an answer. You can facilitate discussion about the standard in here.