Standard Guide for Requests for Proposals Regarding Medical Transcription Services for Healthcare Institutions (Withdrawn 2020)

SIGNIFICANCE AND USE
This guide is intended to assist healthcare institutions in creating appropriate requests for proposals to be issued for medical transcription services.
This guide provides recommended guidelines for the essential elements to be included in requests for proposals issued to medical transcription services. The purpose of these requests is contracting for the production and delivery of transcribed patient care documentation for a healthcare institution.
This guide recognizes the necessity of a HIPAA Business Associate Agreement.
This guide recognizes the necessity of researching local, state, and federal requirements that may apply.
SCOPE
1.1 This guide covers recommended guidelines to healthcare institutions for the development and issuance of requests for proposals (RFPs), as well as guidelines for medical transcription service organizations (MTSOs) responding to requests for proposals. It does not purport to address all of the legal aspects of the RFP, if any, associated with its use. It is the responsibility of the user of this guide to establish appropriate legal guidelines prior to use.
1.2 It is appropriate for healthcare institutions to issue RFPs from time to time or at regular contractual intervals for the purpose of facilitating the process of contracting for medical transcription services.
1.3 It is anticipated that both a commercial contract for services and a HIPAA Business Associate Agreement will be based upon the responding proposals submitted to the RFP.
WITHDRAWN RATIONALE
This guide covers recommended guidelines to healthcare institutions for the development and issuance of requests for proposals (RFPs), as well as guidelines for medical transcription service organizations (MTSOs) responding to requests for proposals. It does not purport to address all of the legal aspects of the RFP, if any, associated with its use. It is the responsibility of the user of this guide to establish appropriate legal guidelines prior to use.
Formerly under the jurisdiction of Committee E31 on Healthcare Informatics, this guide was withdrawn in January 2020 in accordance with section 10.6.3 of the Regulations Governing ASTM Technical Committees, which requires that standards shall be updated by the end of the eighth year since the last approval date.

General Information

Status
Withdrawn
Publication Date
30-Jun-2011
Withdrawal Date
08-Jan-2020
Current Stage
Ref Project

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ASTM E1959-05(2011) - Standard Guide for Requests for Proposals Regarding Medical Transcription Services for Healthcare Institutions (Withdrawn 2020)
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NOTICE: This standard has either been superseded and replaced by a new version or withdrawn.
Contact ASTM International (www.astm.org) for the latest information
Designation: E1959 − 05 (Reapproved 2011)
Standard Guide for
Requests for Proposals Regarding Medical Transcription
1
Services for Healthcare Institutions
This standard is issued under the fixed designation E1959; the number immediately following the designation indicates the year of
original adoption or, in the case of revision, the year of last revision. A number in parentheses indicates the year of last reapproval. A
superscript epsilon (´) indicates an editorial change since the last revision or reapproval.
1. Scope SecurityPrinciplesforHealthInformationIncludingElec-
3
tronic Health Records (Withdrawn 2017)
1.1 This guide covers recommended guidelines to health-
E1902 Specification for Management of the Confidentiality
care institutions for the development and issuance of requests
and Security of Dictation, Transcription, and Transcribed
for proposals (RFPs), as well as guidelines for medical
3
Health Records (Withdrawn 2011)
transcription service organizations (MTSOs) responding to
E2117 Guide for Identification and Establishment of a Qual-
requests for proposals. It does not purport to address all of the
ity Assurance Program for Medical Transcription
legal aspects of the RFP, if any, associated with its use. It is the
E2184 Specification for Healthcare Document Formats
responsibility of the user of this guide to establish appropriate
3
(Withdrawn 2011)
legal guidelines prior to use.
E2344 GuideforDataCapturethroughtheDictationProcess
1.2 It is appropriate for healthcare institutions to issue RFPs
2.2 Other Documents
from time to time or at regular contractual intervals for the
American Association for Medical Transcription (AAMT),
purpose of facilitating the process of contracting for medical
Metrics for Measuring Quality in Medical Transcription,
4
transcription services.
2005
4
1.3 It is anticipated that both a commercial contract for AAMT Book of Style, Second Edition, 2002
Medical Transcription IndustryAssociation (MTIA), Billing
services and a HIPAA Business Associate Agreement will be
5
based upon the responding proposals submitted to the RFP. Method Principles
Public Law 1004-191 Health Insurance Portability and Ac-
1.4 This international standard was developed in accor-
6
countability Act of 1996 (HIPAA)
dance with internationally recognized principles on standard-
ization established in the Decision on Principles for the
3. Terminology
Development of International Standards, Guides and Recom-
3.1 Definitions:
mendations issued by the World Trade Organization Technical
3.1.1 audit trail—a record of users that is documentary
Barriers to Trade (TBT) Committee.
evidence of monitoring each operation performed. Audit trails
may be comprehensive or specific to the individual and event
2. Referenced Documents
2 (that is, document routing, version control, access, etc.).
2.1 ASTM Standards:
3.1.2 authentication—process of (1) verifying authorship,
E1384 Practice for Content and Structure of the Electronic
3
for example, by written signature, identifiable initials, or
Health Record (Withdrawn 2017)
computer key, or ( 2) verifying that a document is what it is
E1762 Guide for Electronic Authentication of Health Care
3
purported to be, such as comparison with other records, or
Information (Withdrawn 2017)
both.
E1869 Guide for Confidentiality, Privacy, Access, and Data
3.1.3 Certified Medical Transcriptionist—medicaltranscrip-
tionistwhohasmetthequalificationsforvoluntarycertification
1
This guide is under the jurisdiction of ASTM Committee E31 on Healthcare
set by the American Association for Medical Transcription
Informatics and is the direct responsibility of Subcommittee E31.15 on Healthcare
(AAMT), by demonstrating proficiency in the field, meeting
Information Capture and Documentation.
Current edition approved July 1, 2011. Published August 2011. Originally accepted standards, and maintaining the designation through
approved in 1998. Last previous edition approved in 2005 as E1959 – 05. DOI:
10.1520/E1959-05R11.
2 4
For referenced ASTM standards, visit the ASTM website, www.astm.org, or Available from American Association for Medical Transcription, www.aam-
contact ASTM Customer Service at service@astm.org. For Annual Book of ASTM t.org.
5
Standards volume information, refer to the standard’s Document Summary page on Available from Medical Transcription Industry Association, www.mtia.com.
6
the ASTM website. Available from U.S. Government Printing Office, Superintendent of
3
The last approved version of this historical standard is referenced on Documents, 732 N. Capitol St., N.W., Mail Stop: SDE,Washington, DC 20401. See
www.astm.org. also http://aspe.hhs.gov/admnsimp.
Copyright © ASTM International, 100 Barr Harbor Drive, PO Box C700, West Conshohocken, PA 19428-2959. United States
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