ASTM F2001-01(2006)
(Guide)Standard Guide for Vessel-Related Technical Information for Use in Developing an Electronic Database and Ship Safety Record (Withdrawn 2015)
Standard Guide for Vessel-Related Technical Information for Use in Developing an Electronic Database and Ship Safety Record (Withdrawn 2015)
ABSTRACT
This guide provides a uniform format and definition of general vessel-related technical information, including ship safety data, to be used by ship owners and operators, at their option and to the extent that they consider beneficial to their operation. It is recognized that all of the data is already contained in various documents on the vessel, but normally not electronically and normally not in one location. The ship safety record is designed to provide an industry-accepted common method of identifying, maintaining, and subsequently communicating the safety-related information needed for maritime operations. The ship safety record is an electronic database of information pertaining to a specific vessel including information related to the safe operation of the vessel and the safety of its crew and the environment. The vessel particulars, vessel status, crew requirements, status of crew and persons other than passengers on board, voyage specific data, record of inspection, record of incidents and corrective actions are presented in details.
SIGNIFICANCE AND USE
4.1 The Ship Safety Record is an electronic database of information pertaining to a specific vessel including information related to the safe operation of the vessel and the safety of it’crew and the environment. The data is grouped and organized under the following key categories: vessel particulars, vessel status, crew requirements, crew status, voyage specific data, record of inspection, record of incidents, and corrective actions.
The Ship Safety Record is created and maintained in each instance for the primary benefit of the owner, technical manager, or operator who is required through the implementation of the ISM Code to be cognizant of such information. The information in the database is at all times the property of the owner who will maintain and control the dissemination of any and all of the information. It is expected that operators will elect to make portions of their Ship Safety Record database available to other interested parties such as flag states, class societies, and port states.13 The Ship Safety Record should provide for the implementation of several levels of electronic database security as may be required by the vessel owner or operator. The data that becomes part of the Ship Safety Record can be thought of in a number of subsets:
4.2.1 Data that is not subject to change, including particulars of the vessel, and so forth.
4.2.2 Data that is subject to change but not normally by the ship’crew.
4.2.3 Data that will be updated periodically either manually or as a result of updates to other computer systems or applications. This would include, as an example, cargo information, ballast conditions, the names/identification of crew members, and passenger details. This would also include information relative to internal inspections, maintenance records, internal audits, safety audits, and so forth.
Guides F 1756 and F 1757 may be used as the basis for implementation of a shipboard electronic database and ship safety record.
SCOPE
1.1 This guide provides a uniform format and definition of general vessel-related technical information, including ship safety data, to be used by ship owners and operators, at their option and to the extent that they consider beneficial to their operation. It is recognized that all of the data is already contained in various documents on the vessel, but normally not electronically and normally not in one location. The Ship Safety Record is designed to provide an industry-accepted common method of identifying, maintaining, and subsequently communicating the safety-related information needed for maritime operations. It is recognized that many of the data fields are not applicable for every vessel. Appendix X1 and Appendix X2 provide examples of how data elements in this guide may be used for a specific purpose, that is, the USCG's Automated Identification System (AIS) and the Advance Notice...
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Standards Content (Sample)
NOTICE: This standard has either been superseded and replaced by a new version or withdrawn.
Contact ASTM International (www.astm.org) for the latest information
Designation: F2001 − 01(Reapproved 2006) An American National Standard
Standard Guide for
Vessel-Related Technical Information for Use in Developing
an Electronic Database and Ship Safety Record
This standard is issued under the fixed designation F2001; the number immediately following the designation indicates the year of
original adoption or, in the case of revision, the year of last revision. A number in parentheses indicates the year of last reapproval. A
superscript epsilon (´) indicates an editorial change since the last revision or reapproval.
1. Scope Convention on Facilitation of International MaritimeTraffic,
1965, As Amended
1.1 This guide provides a uniform format and definition of
2.3 US Coast Guard Documents:
general vessel-related technical information, including ship
33 CFR 160.207 Notice of Arrival: Vessels Bound for Ports
safety data, to be used by ship owners and operators, at their
or Places in the United States
option and to the extent that they consider beneficial to their
33 CFR 160.211 Notice ofArrival: Vessels Carrying Certain
operation. It is recognized that all of the data is already
Dangerous Cargo
containedinvariousdocumentsonthevessel,butnormallynot
2.4 Other Documents:
electronically and normally not in one location. The Ship
Paris Memorandum of Understanding (MOU) on Port State
Safety Record is designed to provide an industry-accepted
Control
common method of identifying, maintaining, and subsequently
TokyoMemorandumofUnderstanding(MOU)onPortState
communicatingthesafety-relatedinformationneededformari-
Control
timeoperations.Itisrecognizedthatmanyofthedatafieldsare
Acuerdo de Vina del Mar (MOU) Latin American Agree-
not applicable for every vessel. Appendix X1 and Appendix
ment
X2 provide examples of how data elements in this guide may
Memorandum of Understanding on Port State Control in the
be used for a specific purpose, that is, the USCG’sAutomated
Caribbean Region (Caribbean MOU)
IdentificationSystem(AIS)andtheAdvanceNoticeofArrival.
Memorandum of Understanding on Port State Control in the
Mediterranean Region (Mediterranean MOU)
2. Referenced Documents
Indian Ocean Memorandum of Understanding on Port State
2.1 ASTM Standards:
Control (Indian Ocean MOU)
F1756 Guide for Implementation of a Fleet Management
Memorandum of Understanding for the West and Central
System Network
African Region (Abuja MOU)
F1757 GuideforDigitalCommunicationProtocolsforCom-
Black Sea Memorandum of Understanding on Port State
puterized Systems
Control (Black Sea MOU)
2.2 IMO Documents:
3. Terminology
The International Management Code for the Safe Operation
of Ships and for Pollution Prevention— (The ISM Code) 3.1 Abbreviations:
3.1.1 CAP—Condition Assessment Program
International Convention on Standards of Training, Certifi-
cation and Watchkeeping for Seafarers— (STCW Con-
Available from Superintendent of Documents, U.S. Government Printing
vention) 1995
Office, Washington, DC 20402.
Available from Secretariat, Nieuwe Utileg 1, PO Box 20904, 2500 EX Den
Haag, The Netherlands.
Available from Secretary, Tomoecho Annex Bldg. 6F, 3–8–26, Toranomon
This guide is under the jurisdiction of ASTM Committee F25 on Ships and Minato-ku, Tokyo 105–0001 Japan.
Marine Technology and is the direct responsibility of Subcommittee F25.05 on Available from Secretariat, PrefectureAv. E. Madero 235 Baja, BuennosAires,
Computer Applications. Argentina.
Current edition approved Dec. 1, 2006. Published January 2007. Originally Available from Secretariat, Ministry of Tourism and International Transport,
approved in 2000. Last previous edition approved in 2001 as F2001 – 01. DOI: Adriene’s Complex, Warrens, St Michael, Barbados.
10.1520/F2001-01R06. Available from Secretariat, 27Admiral Hamza Pasha St., Roushdy,Alexandria,
For referenced ASTM standards, visit the ASTM website, www.astm.org, or Egypt.
contact ASTM Customer Service at service@astm.org. For Annual Book of ASTM Available from Secretariat, Head Land, Sada, Goa 403804 India.
Standards volume information, refer to the standard’s Document Summary page on Available from Secretariat, c/o National Maritime Authority, 4 Burma Rd.,
the ASTM website. Apapa, Lagos, Nigeria 58–72214.
3 12
Available from International Maritime Organization, 4 Albert Embankment, Available from Secretariat, Meclisi Mebusa Cad. No. 18, Salipazri, 80040
London, U.K. SEI 7SR, www.imo.org. Istanbul, Turkey.
Copyright © ASTM International, 100 Barr Harbor Drive, PO Box C700, West Conshohocken, PA 19428-2959. United States
F2001 − 01 (2006)
3.1.2 CFR—Code of Federal Regulations 4.2.3 Data that will be updated periodically either manually
or as a result of updates to other computer systems or
3.1.3 ETA—estimated time of arrival
applications. This would include, as an example, cargo infor-
3.1.4 ETD—estimated time of departure
mation, ballast conditions, the names/identification of crew
3.1.5 ILO—International Labor Organization
members, and passenger details. This would also include
3.1.6 IMO—International Maritime Organization information relative to internal inspections, maintenance re-
cords, internal audits, safety audits, and so forth.
3.1.7 IOPP—International Oil Pollution Prevention
4.3 Guides F1756 and F1757 may be used as the basis for
3.1.8 ISM—International Management Code for the Safe
implementation of a shipboard electronic database and ship
Operation of Ships and for Pollution Prevention
safety record.
3.1.9 ISM DOC—ISM Document of Compliance
3.1.10 ISM SMC—ISM Safety Management Certificate 5. Vessel Particulars
3.1.11 MARPOL—InternationalConventionforthePreven-
5.1 Vessel Identification:
tion of Pollution from Ships, 1973 as modified by the Protocol
5.1.1 IMO number.
of 1978 relating thereto
5.1.2 Vessel name.
5.1.3 Previous names.
3.1.12 NLS—noxious liquid substance
5.1.4 Vessel type.
3.1.13 NUC—not under command
5.1.5 Vessel call sign.
3.1.14 OPA 90—U.S. Oil Pollution Act of 1990
5.1.6 Flag state.
3.1.15 RO RO—roll-on/roll-off vessel
5.1.7 Ship owner.
5.1.8 Ship operator (who is responsible for ISM compli-
3.1.16 SOLAS—Safety of Life at Sea Convention
ance).
3.1.17 STCW—International Convention on Standards of
5.1.9 Company as defined in ISM Code.
Training, Certification and Watchkeeping for Seafarers 1995
5.1.10 Company contact information.
3.1.18 UTC—universal time coordinated
5.1.11 Current classification society.
5.1.12 Builder’s name.
4. Significance and Use
5.1.13 Construction contract date.
5.1.14 Keel laying date.
4.1 The Ship Safety Record is an electronic database of
5.1.15 Delivery date.
information pertaining to a specific vessel including informa-
tion related to the safe operation of the vessel and the safety of
5.2 Vessel Certificates:
it’s crew and the environment. The data is grouped and
5.2.1 The actual list of certificates required for a vessel is a
organized under the following key categories: vessel particu-
function of the vessel’s intended trade route, flag state, and
lars, vessel status, crew requirements, crew status, voyage
international requirements.
specific data, record of inspection, record of incidents, and
5.2.1.1 Certificate of registry.
corrective actions.
5.2.1.2 Safety equipment certificate.
4.2 The Ship Safety Record is created and maintained in 5.2.1.3 Safety construction certificate(s).
5.2.1.4 Cargo ship safety certificate.
each instance for the primary benefit of the owner, technical
manager, or operator who is required through the implemen- 5.2.1.5 Passenger ship safety certificate.
5.2.1.6 Radio safety certificate.
tation of the ISM Code to be cognizant of such information.
The information in the database is at all times the property of 5.2.1.7 Cargo ship radio telegraphy certificate.
5.2.1.8 Cargo ship radio telephony certificate.
the owner who will maintain and control the dissemination of
5.2.1.9 SOLAS exemption certificate.
anyandalloftheinformation.Itisexpectedthatoperatorswill
5.2.1.10 International load line certificate.
elect to make portions of their Ship Safety Record database
5.2.1.11 International load line exemption certificate.
available to other interested parties such as flag states, class
5.2.1.12 Certificate of fitness (liquefied gases in bulk).
societies, and port states. The Ship Safety Record should
5.2.1.13 Certificate of fitness (chemicals in bulk).
provide for the implementation of several levels of electronic
5.2.1.14 Oil pollution certificate.
database security as may be required by the vessel owner or
(1) IOPP Certificate/NLS Certificate and Form A Supple-
operator.The data that becomes part of the Ship Safety Record
can be thought of in a number of subsets: ment (MARPOL) and Form B.
(2)Annex to Civil Liability for Oil Pollution Damage 1992.
4.2.1 Data that is not subject to change, including particu-
lars of the vessel, and so forth. (3)Annex to Compensation for Oil Pollution Damage 1992.
5.2.1.15 Hazardous & Noxious Substances Certificate.
4.2.2 Data that is subject to change but not normally by the
ship’s crew. 5.2.1.16 Minimum Safe Manning Document.
5.2.1.17 ISM Safety Management Certificate.
5.2.1.18 ISM Document of Compliance.
5.2.1.19 Classification Certificates:
Technical information pertaining to Port State Control is included in a
(1) Hull.
Memorandum of Understanding (MOU) for various regions worldwide as listed in
2.4. (2) Machinery.
F2001 − 01 (2006)
(3) Automation. 5.6.3 CO system/fixed fire fighting systems.
(4) Navigation. 5.6.4 Number and size of life boats.
5.2.1.20 International Tonnage Certificate 1969. 5.6.5 Number and size of life rafts.
5.2.1.21 National Certificates: 5.6.6 Automatic fire control system.
(1) Panama Tonnage Certificate.
5.7 Particulars of the Vessel Navigation Systems:
(2) Suez Tonnage Certificate.
5.7.1 Description of marine radar system.
(3) USCG Certificate of Inspection.
5.7.2 Description of magnetic steering compass.
(4) U.S. Certificate of Financial Responsibility.
5.7.3 Description of gyro compass/repeater.
(5) Stability Approval Letter.
5.7.4 Description of rudder angle indicator.
5.2.1.22 Ship’s radio station license.
5.8 Particulars of the Vessel Deck Machinery:
5.2.1.23 Supplementary to Safety Steering Gear Certificate.
5.8.1 Number and capacity of anchors and anchor windlass.
5.2.1.24 Certificate of Sanitary Construction.
5.8.2 Number and capacity of mooring winch.
5.2.1.25 Register of Cargo Gear.
5.8.3 Number and capacity of cargo and other lifting gear.
5.2.1.26 Certificate of Documentation, unless 5.2.1.1.
5.8.4 Cargo gear registry.
5.2.1.27 Life Raft Certificates.
5.8.5 Number and capacity of hose handling crane.
5.2.1.28 Certificates of Financial Responsibility (COFR).
5.2.1.29 ITOPF Membership Certificate. 5.9 Particulars of Cargo System :
5.2.1.30 Certificate of Deadweight. 5.9.1 Type of Cargo.
5.2.1.31 U.S. Tonnage Certificate. 5.9.2 Vessels Cargo Handling Systems —Number and size
5.2.1.32 Certificate of Official Number. of cargo pumps, description of piping system, cargo control
system, manifolds, vessels dry cargo loading and unloading
5.3 Particulars of the Vessel’s Physical Characteristics:
systems, cargo cranes, and so forth.
5.3.1 (LOA) length overall (metres/feet).
5.3.2 (LBP) Length between perpendiculars (metres/feet). 5.10 Vessel Communications Systems :
5.10.1 Radio equipment.
5.3.3 Design draft (metres/feet).
5.3.4 Beam (metres/feet). 5.10.2 Shipboard Information Technology Platform (SITP);
operating system.
5.3.5 Keel to top of mast height (metres/feet).
5.3.6 (DWT) summer deadweight (metric tons). 5.10.3 Interior communications.
5.3.7 (GRT) gross register tons (metric tons) (for Tankers 5.10.4 Satcom.
may be reduced GRT in accordance with IMO Res. A388(x)). 5.10.5 Cellular.
5.3.8 GRT gross register tons U.S. 5.10.6 PC network.
5.3.9 Displacement (metric tons).
5.11 Vessel Response Plan(s) (Can Include International
5.3.10 Lightship weight (metric tons).
and Locally Required Plans)—Notification contact names and
5.3.11 Molded depth at sea (metres/feet).
numbers for the following:
5.3.12 Description of steering gear.
5.11.1 Qualified individual.
5.3.13 Type of rudder.
5.11.2 Oil spill response organization.
5.4 Particulars of the Vessel Subdivision and Stability Data: 5.11.3 Spill management team.
5.4.1 (VCG) light ship vertical center of gravity (metres/ 5.11.4 Salvage/fire fighting/lightering organization.
feet). 5.11.5 Electronic hull file location/custodian.
5.4.2 (LCG) light ship longitudinal center of gravity
5.12 Incident/Accident Record (Dates of Each):
(metres/feet).
5.12.1 Pollution incident.
5.4.3 Cargo subdivision (number of holds or tanks).
5.12.2 Grounding.
5.4.4 Intact stability limitations (cargo conditions limiting
5.12.3 Collision.
vessel operation).
5.4.5 Damage stability criteria.
6. Vessel Status
5.4.6 Minimum metacentric height; G.M.
6.1 Status of Certificates—List the current status of each
5.4.7 Identificationofshipboardtrimandstabilityelectronic
certificate as stated in 5.2. The actual list of certificates
program.
required for a vessel is a function of the vessel’s trade and will
5.5 Particulars of the Vessels Machinery:
be determined by flag state and international requirements.
5.5.1 Main engine type.
6.1.1 Certificate of Registry.
5.5.2 Main engine manufacturer.
6.1.2 Safety Equipment Certificate.
5.5.3 Main engine model.
6.1.3 Safety Construction Certificate(s).
5.5.4 Main engine rating.
6.1.4 Cargo Ship Safety Certificate.
5.5.5 Main engine fuel.
6.1.5 Passenger Ship Safety Certificate.
5.5.6 List of critical auxiliary machinery.
6.1.6 Safety Radio Certificate.
5.6 Particulars of the Vessel Safety System: 6.1.7 Cargo Ship Radio Telegraphy Certificate.
5.6.1 Number and size of fire pumps. 6.1.8 Cargo Ship Radio Telephony Certificate.
5.6.2 Number and type of fire extinguishers. 6.1.9 SOLAS Exemption Certificate.
F2001 − 01 (2006)
6.1.10 International Load Line Certificate. 6.5 Status of Vessel Navigation Systems:
6.1.11 International Load Line Exemption Certificate. 6.5.1 Steering gear engines.
6.1.12 Certificate of Fitness (liquefied gases in bulk). 6.5.2 Steering control system.
6.1.13 Certificate of Fitness (chemicals in bulk). 6.5.3 Marine radar system.
6.1.14 Oil Pollution Certificate. 6.5.4 Magnetic steering compass.
6.1.14.1 IOPP Certificate/NLS Certificate and Form A 6.5.5 Gyro compass/Repeater.
Supplement (MARPOL) and Form B. 6.5.6 Rudder angle indicator.
6.1.14.2 Annex to Civil Liability For Oil Pollution Damage 6.5.7 Outstanding items from last Class Survey Report.
1992. 6.5.8 Status of Global Positioning System (GPS) receiver(s)
6.1.14.3 Annex to Compensation For Oil Pollution Damage
6.6 Report of Fuel Quality—Report the following for each
1992.
fuel on board:
6.1.15 Hazardous & Noxious Substances C
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