E53.02 - Data Management

SIGNIFICANCE AND USE
5.1 Data elements shall be included in the asset record to provide efficient and effective management of assets.  
5.2 Use of this practice will result in greater efficiency in the management of assets including its monitoring, the performance of physical inventories, self-assessments, disposition, etc.
SCOPE
1.1 This practice presents recommendations for data elements that may be included within an asset record.  
1.2 This practice names and provides definitions of data characteristics commonly associated with asset record data elements.  
1.3 This standard does not purport to address any contractual requirements imposed upon the entity. It is the responsibility of the user of this standard to ensure that all contractual requirements are met.  
1.4 This standard does not purport to address all of the safety concerns, if any, associated with its use. It is the responsibility of the user of this standard to establish appropriate safety, health, and environmental practices and determine the applicability of regulatory limitations prior to use.  
1.5 This international standard was developed in accordance with internationally recognized principles on standardization established in the Decision on Principles for the Development of International Standards, Guides and Recommendations issued by the World Trade Organization Technical Barriers to Trade (TBT) Committee.

SIGNIFICANCE AND USE
4.1 Uniform asset management data is intended to provide a means of enabling accurate summary level information and reports to improve operational and strategic management capabilities at all phases of the asset lifecycle.  
4.2 Entities should manage the asset management records system in accordance with this practice to maintain data consistency, integrity, and usability and thus achieve uniform data.
SCOPE
1.1 This practice is intended to be used for records of all types of assets.  
1.2 This practice provides guidance on establishing and maintaining uniform asset data within an asset management records system.  
1.3 See ASTM E2604, Standard Practice for Data Characteristics of Equipment Asset Record, for mandatory and optional data characteristics required in the creation of an asset record.  
1.4 This standard does not purport to address all of the safety concerns, if any, associated with its use. It is the responsibility of the user of this standard to establish appropriate safety and health practices and determine the applicability of regulatory limitations prior to use.

SIGNIFICANCE AND USE
5.1 Essential data elements shall be included in the asset record to provide efficient and effective management of property.  
5.2 Optional data elements are part of the record depending on the entity’s need or owner's requirements, or both. Optional data elements are not limited to those cited in this practice.  
5.3 Use of this practice will result in greater efficiency in the management of assets including its monitoring, performance of physical inventories, self-assessments, disposition, etc.
SCOPE
1.1 This practice presents both essential and optional data elements contained within an asset record.  
1.2 This practice is not intended to be used for the creation of material asset records.  
1.3 Essential data elements are requisite and shall be included in an asset record to ensure efficient, effective management and control of assets and to provide information regarding the status to management, users, or customers.  
1.4 Optional data elements are applicable to asset records depending upon the needs of the entity. Not all optional data elements are required or applicable to all entities.  
1.5 The division of data elements into essential and optional data elements allows this practice to be applied across a wide spectrum of applications.  
1.6 This standard does not purport to address any contractual requirements imposed upon the entity. It is the responsibility of the user of this standard to ensure that all contractual requirements are met.  
1.7 This standard does not purport to address all of the safety concerns, if any, associated with its use. It is the responsibility of the user of this standard to establish appropriate safety and health practices and determine the applicability of regulatory limitations prior to use.

SIGNIFICANCE AND USE
Uniform asset management data is intended to provide a means of enabling accurate summary level information and reports to improve operational and strategic management capabilities at all phases of the asset lifecycle.
Entities should manage the asset management records system in accordance with this practice to maintain data consistency, integrity, and usability and thus achieve uniform data.
SCOPE
1.1 This practice is intended to be used for records of all types of assets.
1.2 This practice provides guidance on establishing and maintaining uniform asset data within an asset management records system.
1.3 This standard does not purport to address all of the safety concerns, if any, associated with its use. It is the responsibility of the user of this standard to establish appropriate safety and health practices and determine the applicability of regulatory limitations prior to use.

SIGNIFICANCE AND USE
Essential data elements shall be included in the equipment record to provide efficient and effective management of property.
Optional data elements are part of the record depending on the entity’s need or owner's requirements, or both. Optional data elements are not limited to those cited in this practice.
Use of this practice will result in greater efficiency in the management of equipment including its monitoring, performance of physical inventories, self assessments, disposition, etc.
SCOPE
1.1 This practice is not intended to be used for the creation of material records.
1.2 This practice presents both essential and optional data elements contained within an equipment record.
1.3 Essential data elements are requisite and shall be included in a equipment record to ensure efficient, effective management and control of equipment and to provide information regarding the status to management, users, or customers.
1.4 Optional data elements are applicable to equipment records depending upon the needs of the entity. Not all optional data elements are required or applicable to all entities.
1.5 The division of data elements into essential and optional data elements allows this practice to be applied across a wide spectrum of applications.
1.6 This standard does not purport to address all of the safety concerns, if any, associated with its use. It is the responsibility of the user of this standard to establish appropriate safety and health practices and determine the applicability of regulatory limitations prior to use.

SIGNIFICANCE AND USE
This practice establishes a standard impact assessment methodology to enable entities to uniformly ascertain and communicate impact levels associated with the potential loss of MDSDs. This practice is not intended to prescribe specific information security policies for entities or organizations. This practice assumes that individuals and entities are following all relevant information security policies as required by federal or state law, the terms of applicable government contracts, specific agency policies such as the National Industrial Security Program Operating Manual (NISPOM), and entity-specific policies.  
This practice assumes, but does not require, that entities have devised and are maintaining a system of internal controls over MDSDs in accordance with the section on Management of Property of Practice E 2279.
This practice assumes, but does not require, that the results of this impact assessment will inform future actions and help entities determine cost-effective property control measures for MDSDs commensurate with the potential consequences of their loss in accordance with the section on Management of Property of Practice E 2279.
This practice encourages an inclusive understanding and communication of the risk associated with MDSDs and, by assigning a rating to the impact of loss, enables comparisons on this basis to other MDSDs rated using the same practice.
This practice is intended to foster and enable additional standard practices related to or based on these terms and concepts.
SCOPE
1.1 This practice describes a methodology for assessing and quantifying the impact of the loss of mobile data storage devices (MDSDs), for example, thumb drives, auxiliary hard drives, and other property containing personally identifiable information or other entity sensitive information.
1.2 This practice is based on two concepts:  
1.2.1 Identifying the MDSDs that pose the greatest risk to the organization based on both the information that is stored on them and the location in which they are used, and
1.2.2 Determining the impact of the potential loss of specific MDSDs. In general, this impact assessment is best practiced as a part of a larger risk management process. While this practice does not address this larger topic, it may inform other risk management standards.
1.3 This practice is intended to be applicable and appropriate for all asset-holding entities.
1.4 In accordance with the provisions of Practice E 2279, this practice clarifies and enables effective and efficient control and tracking of equipment.
1.5 This standard does not purport to address all of the safety concerns, if any, associated with its use. It is the responsibility of the user of this standard to establish appropriate safety and health practices and determine the applicability of regulatory limitations prior to use.
WITHDRAWN RATIONALE
This practice describes a methodology for assessing and quantifying the impact of the loss of mobile data storage devices (MDSDs), for example, thumb drives, auxiliary hard drives, and other property containing personally identifiable information or other entity sensitive information.
Formerly under the jurisdiction of Committee E53 on Asset Management, this practice was withdrawn in January 2015 and replaced by Practice E2608 for Equipment Control Matrix (ECM).
For referenced ASTM standards, visit the ASTM website, www.astm.org, or contact ASTM Customer Service at service@astm.org. For Annual Book of ASTM Standards volume information, refer to the standard's Document Summary page on the ASTM website.