ASTM E2812-11

Standard Practice for Uniform Data Management in Asset Management Records Systems

SIGNIFICANCE AND USE
Uniform asset management data is intended to provide a means of enabling accurate summary level information and reports to improve operational and strategic management capabilities at all phases of the asset lifecycle.
Entities should manage the asset management records system in accordance with this practice to maintain data consistency, integrity, and usability and thus achieve uniform data.
SCOPE
1.1 This practice is intended to be used for records of all types of assets.
1.2 This practice provides guidance on establishing and maintaining uniform asset data within an asset management records system.
1.3 This standard does not purport to address all of the safety concerns, if any, associated with its use. It is the responsibility of the user of this standard to establish appropriate safety and health practices and determine the applicability of regulatory limitations prior to use.

General Information

• Status: Historical
• Publication Date: 30-Jun-2011
• ICS: 03.100.01 - Company organization and management in general
• ICS: 35.240.30 - IT applications in information, documentation and publishing
• Technical Committee: E53 - Asset Management
• Drafting Committee: E53.02 - Data Management

Relations

• Replaced By: ASTM E2812-17 - Standard Practice for Uniform Data Management in Asset Management Records Systems
• Effective Date: 15-Jan-2017
• Referred By: ASTM E3035-15(2020) - Standard Classification for Facility Asset Component Tracking System (FACTS)
• Effective Date: 01-Jul-2011
• Referred By: ASTM E2135-22 - Standard Terminology for Property and Asset Management
• Effective Date: 01-Jul-2011
• Referred By: ASTM E2675-22 - Standard Practice for Asset Management System Outcomes
• Effective Date: 01-Jul-2011

Standards Content (Sample)

NOTICE: This standard has either been superseded and replaced by a new version or withdrawn.
Contact ASTM International (www.astm.org) for the latest information
Designation: E2812 − 11
Standard Practice for
Uniform Data Management in Asset Management Records
Systems
This standard is issued under the fixed designation E2812; the number immediately following the designation indicates the year of
original adoption or, in the case of revision, the year of last revision. A number in parentheses indicates the year of last reapproval. A
superscript epsilon (´) indicates an editorial change since the last revision or reapproval.
INTRODUCTION
Consistent asset data is a key element of any asset management records system. Standardized data
in an asset management records system provides useful information for management decision support
and better enables successful asset management outcomes. The management processes described in
this practice will provide the basis for uniform data management.
1. Scope 3.1.2 data element, n—an individual fact collected to popu-
late information for the equipment record. E2604
1.1 This practice is intended to be used for records of all
3.1.3 record, n—a collection of organized information in a
types of assets.
regular structure, usually but not necessarily in a machine-
1.2 This practice provides guidance on establishing and
readable format accessible by a computer.
maintaining uniform asset data within an asset management
records system.
4. Significance and Use
1.3 This standard does not purport to address all of the
4.1 Uniform asset management data is intended to provide a
safety concerns, if any, associated with its use. It is the
means of enabling accurate summary level information and
responsibility of the user of this standard to establish appro-
reports to improve operational and strategic management
priate safety and health practices and determine the applica-
capabilities at all phases of the asset lifecycle.
bility of regulatory limitations prior to use.
4.2 Entities should manage the asset management records
system in accordance with this practice to maintain data
2. Referenced Documents
consistency, integrity, and usability and thus achieve uniform
2.1 ASTM Standards:
data.
E2135 Terminology for Property and Asset Management
E2499 Practice for Classification ofAsset Physical Location
5. Usage
Information
5.1 Individual asset records in an asset management records
E2604 Practice for Data Characteristics of Equipment Re-
system shall be given a unique asset identifier.
cords
5.2 Asset descriptive data shall be uniformly entered and
3. Terminology
formatted throughout an asset management records system.
Spelling and use of spacing, abbreviation, punctuation, amper-
3.1 Definitions—For definitions relating to asset and asset
sands and other special characters shall be consistently applied.
management, refer to Terminology E2135.
5.2.1 Descriptive data elements that represent common
3.1.1 asset identifier, n—an alphanumeric character se-
characteristics of multiple asset records shall be consistently
quence that corresponds to a specific asset record in an asset
entered or formatted to ensure that the information is presented
management records system.
in the same manner each time it is used. Examples of common
data elements found in many asset management records
This practice is under the jurisdiction of ASTM Committee E53 on Asset
systems include:
Management and
...