EN 9300-200:2018
(Main)Aerospace series - LOTAR - LOng Term Archiving and Retrieval of digital technical product documentation such as 3D, CAD and PDM data - Part 200: Common Concepts for LOng Term Archiving and Retrieval of Product Structure Information
General Information
- Abstract
2.1 PDM data in EN 9300 context
In most modern industrial environments, product data is maintained and managed using product data management (PDM) systems. In general, these systems:
- Manage the use of the primary technical data contained, for example, in CAD models and documents;
- Allow organization of primary technical data into structures to represent the relevant products;
- Support definition and maintenance processes for products.
Within the EN 9300 context, several domain specific parts address LTA&R for the primary technical data (e.g. CAD, CAx, Documents) as generated by the relevant technical "authoring" systems. The EN 9300 2xx series provides information for LTA&R of product management data for the relevant documents, structures and processes.
NOTE The terms "PDM data" and "product management data" are synonymous.
This is illustrated in the Figure below.
(...)
Figure 1 - PDM Data and Primary Technical Data
2.2 Objectives and scope of application
This part covers long term archiving (LTA&R) for product management data and relevant process related information (e.g. product structure requirements). Regarding process related information, only the process results are considered in scope as these have stable and static characteristics. The workflow used to create the information is not in scope. The resulting information, e.g. change authorization document, approvals/signatures, CAD models, attribute data, are in scope.
Product management data closely reflects the local business and data handling processes of each company. Therefore, an open standard can define only a common generic subset of the overall requirements. Other data that are only of local relevance or dependent on the local application environment are defined by local procedures. For each application environment, the complete set of standards, methods, and procedures related to the archived product management data shall be defined and documented by open standards, industry standards, or company standards and procedures. It is strongly recommended to use open standards whenever possible to ease data exchange, sharing, archiving, and ability to audit.
Three main objectives for LTA&R of product management data are:
- enable the proper retrieval of archived primary technical data when performing queries relative to product structure, relationships, effectivity, status, etc.;
- preserving the links between primary technical data and the associated product management data;
- providing all relevant properties of primary technical data as contained within the associated product management data.
2.2.1 Architecture Definition
The product management data and the primary technical data may be managed in different environments (e.g. a database system for the product management data and a file system for the primary technical data with a reference in the database to the unique identifier and location for the file). In many cases, the primary technical data are held by the primary generating systems (e.g. CAD, systems engineering tool set) attached to a PDM backbone architecture.
The relationship between product management data and primary technical data is typically established by referencing mechanisms. The referencing mechanisms and the systems managing them shall be taken into account when archiving.
This can be done by describing the complete architecture of systems involved in the management of the relevant information and by defining common system requirements and procedures, such as synchronization, applied quality level, security requirements, and auditing. The overall capability of the architecture requires all systems within the architecture to comply with the common requirements.
The complete architecture definition shall comply with requirements defined in the applicable EN 9300 common process parts.
2.2.2 Archival of frequently changing PDM data
(...)
- Status
- Published
- Publication Date
- 17-Apr-2018
- Withdrawal Date
- 30-Oct-2018
- Technical Committee
- ASD-STAN - Aerospace
- Current Stage
- 9093 - Decision to confirm - Review Enquiry
- Start Date
- 21-Jan-2024
- Completion Date
- 17-Sep-2026
Overview
EN 9300-200:2018 (LOTAR - Part 200) defines the common concepts for Long Term Archiving and Retrieval (LTA&R) of product structure information and PDM data (product management data) in the aerospace context. It explains what product management data are, how they relate to primary technical data (CAD, CAx, documents), and the high-level objectives and architecture considerations required to preserve product structures, relationships, effectivity and status for long-term access and evidential use.
Key topics and requirements
- Scope: Covers LTA&R of product management data and stable process results (e.g., change authorizations, approvals, CAD models and attributes). Workflows that create data are out of scope - only resulting information is archived.
- Primary objectives:
- Enable correct retrieval of archived primary technical data by queries on product structure, relationships, effectivity and status.
- Preserve links between primary technical data and associated PDM/product management data.
- Provide relevant properties of primary technical data as represented in PDM.
- Architecture definition: Recognizes heterogeneous environments (databases for PDM metadata; file systems for CAD files) and requires documenting the complete architecture, referencing mechanisms and common system requirements (synchronization, quality level, security, auditing).
- Archival of frequently changing data: Allows capturing the state of PDM data at defined points in time; granularity and timing depend on business processes, system architecture and application versions.
- CAD/PDM relationships: Addresses CAD-authored assembly structures replicated in PDM and highlights that configuration management (variants, effectivity, change control) is provided by PDM systems and must be considered for LTA&R.
- Standard structure & lifecycle topics: The standard series includes requirements for customization of off-the-shelf PDM systems, preservation planning, administration and monitoring, and definition of Archive Information Packages and conformance classes (EN 9300-2xx parts).
Applications and who uses it
- Aerospace and defense manufacturers, suppliers and integrators implementing LOTAR-compliant archiving.
- PLM/PDM administrators, CAD/CAx and systems engineers planning long-term data retention.
- Compliance officers, auditors and legal teams needing evidential product records for certification, verification or liability.
- MRO (maintenance, repair & overhaul) organizations and long-span programs requiring reuse of archived product structures and metadata.
- PDM/PLM vendors and integrators customizing systems for long-term data preservation and exchange.
Related standards and guidance
- EN 9300 series (common process parts and domain-specific EN 9300-2xx parts such as EN 9300-210, -220, -230, -240, -250).
- NAS 9300 series (equivalent AIA publication referenced in the EN 9300 foreword).
- General LOTAR and PLM interoperability guidance for CAD, CAx and document archival.
EN 9300-200:2018 is essential for organizations seeking a structured, standards-based approach to archiving PDM/product structure information to support retrieval, reuse, auditability and long-term compliance.
Relations
- Effective Date
- 02-Sep-2026
- Effective Date
- 02-Sep-2026
- Effective Date
- 25-Aug-2026
- Refers
ISO 15226:1999 - Technical product documentation — Life cycle model and allocation of documents - Effective Date
- 25-Aug-2026
- Effective Date
- 25-Aug-2026
- Effective Date
- 25-Aug-2026
- Effective Date
- 25-Aug-2026
- Effective Date
- 25-Aug-2026
- Effective Date
- 25-Aug-2026
- Effective Date
- 25-Aug-2026
- Effective Date
- 25-Aug-2026
- Effective Date
- 03-Jun-2026
- Effective Date
- 08-Apr-2026
- Effective Date
- 04-Mar-2026
- Effective Date
- 09-Feb-2026
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Frequently Asked Questions
EN 9300-200:2018 is a standard published by the European Committee for Standardization (CEN). Its full title is "Aerospace series - LOTAR - LOng Term Archiving and Retrieval of digital technical product documentation such as 3D, CAD and PDM data - Part 200: Common Concepts for LOng Term Archiving and Retrieval of Product Structure Information". This standard covers: 2.1 PDM data in EN 9300 context In most modern industrial environments, product data is maintained and managed using product data management (PDM) systems. In general, these systems: - Manage the use of the primary technical data contained, for example, in CAD models and documents; - Allow organization of primary technical data into structures to represent the relevant products; - Support definition and maintenance processes for products. Within the EN 9300 context, several domain specific parts address LTA&R for the primary technical data (e.g. CAD, CAx, Documents) as generated by the relevant technical "authoring" systems. The EN 9300 2xx series provides information for LTA&R of product management data for the relevant documents, structures and processes. NOTE The terms "PDM data" and "product management data" are synonymous. This is illustrated in the Figure below. (...) Figure 1 - PDM Data and Primary Technical Data 2.2 Objectives and scope of application This part covers long term archiving (LTA&R) for product management data and relevant process related information (e.g. product structure requirements). Regarding process related information, only the process results are considered in scope as these have stable and static characteristics. The workflow used to create the information is not in scope. The resulting information, e.g. change authorization document, approvals/signatures, CAD models, attribute data, are in scope. Product management data closely reflects the local business and data handling processes of each company. Therefore, an open standard can define only a common generic subset of the overall requirements. Other data that are only of local relevance or dependent on the local application environment are defined by local procedures. For each application environment, the complete set of standards, methods, and procedures related to the archived product management data shall be defined and documented by open standards, industry standards, or company standards and procedures. It is strongly recommended to use open standards whenever possible to ease data exchange, sharing, archiving, and ability to audit. Three main objectives for LTA&R of product management data are: - enable the proper retrieval of archived primary technical data when performing queries relative to product structure, relationships, effectivity, status, etc.; - preserving the links between primary technical data and the associated product management data; - providing all relevant properties of primary technical data as contained within the associated product management data. 2.2.1 Architecture Definition The product management data and the primary technical data may be managed in different environments (e.g. a database system for the product management data and a file system for the primary technical data with a reference in the database to the unique identifier and location for the file). In many cases, the primary technical data are held by the primary generating systems (e.g. CAD, systems engineering tool set) attached to a PDM backbone architecture. The relationship between product management data and primary technical data is typically established by referencing mechanisms. The referencing mechanisms and the systems managing them shall be taken into account when archiving. This can be done by describing the complete architecture of systems involved in the management of the relevant information and by defining common system requirements and procedures, such as synchronization, applied quality level, security requirements, and auditing. The overall capability of the architecture requires all systems within the architecture to comply with the common requirements. The complete architecture definition shall comply with requirements defined in the applicable EN 9300 common process parts. 2.2.2 Archival of frequently changing PDM data (...)
2.1 PDM data in EN 9300 context In most modern industrial environments, product data is maintained and managed using product data management (PDM) systems. In general, these systems: - Manage the use of the primary technical data contained, for example, in CAD models and documents; - Allow organization of primary technical data into structures to represent the relevant products; - Support definition and maintenance processes for products. Within the EN 9300 context, several domain specific parts address LTA&R for the primary technical data (e.g. CAD, CAx, Documents) as generated by the relevant technical "authoring" systems. The EN 9300 2xx series provides information for LTA&R of product management data for the relevant documents, structures and processes. NOTE The terms "PDM data" and "product management data" are synonymous. This is illustrated in the Figure below. (...) Figure 1 - PDM Data and Primary Technical Data 2.2 Objectives and scope of application This part covers long term archiving (LTA&R) for product management data and relevant process related information (e.g. product structure requirements). Regarding process related information, only the process results are considered in scope as these have stable and static characteristics. The workflow used to create the information is not in scope. The resulting information, e.g. change authorization document, approvals/signatures, CAD models, attribute data, are in scope. Product management data closely reflects the local business and data handling processes of each company. Therefore, an open standard can define only a common generic subset of the overall requirements. Other data that are only of local relevance or dependent on the local application environment are defined by local procedures. For each application environment, the complete set of standards, methods, and procedures related to the archived product management data shall be defined and documented by open standards, industry standards, or company standards and procedures. It is strongly recommended to use open standards whenever possible to ease data exchange, sharing, archiving, and ability to audit. Three main objectives for LTA&R of product management data are: - enable the proper retrieval of archived primary technical data when performing queries relative to product structure, relationships, effectivity, status, etc.; - preserving the links between primary technical data and the associated product management data; - providing all relevant properties of primary technical data as contained within the associated product management data. 2.2.1 Architecture Definition The product management data and the primary technical data may be managed in different environments (e.g. a database system for the product management data and a file system for the primary technical data with a reference in the database to the unique identifier and location for the file). In many cases, the primary technical data are held by the primary generating systems (e.g. CAD, systems engineering tool set) attached to a PDM backbone architecture. The relationship between product management data and primary technical data is typically established by referencing mechanisms. The referencing mechanisms and the systems managing them shall be taken into account when archiving. This can be done by describing the complete architecture of systems involved in the management of the relevant information and by defining common system requirements and procedures, such as synchronization, applied quality level, security requirements, and auditing. The overall capability of the architecture requires all systems within the architecture to comply with the common requirements. The complete architecture definition shall comply with requirements defined in the applicable EN 9300 common process parts. 2.2.2 Archival of frequently changing PDM data (...)
EN 9300-200:2018 is classified under the following ICS (International Classification for Standards) categories: 01.110 - Technical product documentation; 35.240.30 - IT applications in information, documentation and publishing; 49.020 - Aircraft and space vehicles in general. The ICS classification helps identify the subject area and facilitates finding related standards.
EN 9300-200:2018 has the following relationships with other standards: It is inter standard links to EN 9300-003:2026, EN 9300-010:2026, ISO/IEC 2382-1:1993, ISO 15226:1999, ISO 15926-1:2004, ISO 12006-2:2015, ISO 16792:2015, ISO 12006-3:2007, ISO 15926-2:2003, IEC 82045-1:2001, ISO 19005-1:2005, EN ISO 9000:2026, EN 9300-100:2026, EN 9300-210:2026, ISO 10303-242:2014. Understanding these relationships helps ensure you are using the most current and applicable version of the standard.
EN 9300-200:2018 is available in PDF format for immediate download after purchase. The document can be added to your cart and obtained through the secure checkout process. Digital delivery ensures instant access to the complete standard document.
Standards Content (Sample)
2003-01.Slovenski inštitut za standardizacijo. Razmnoževanje celote ali delov tega standarda ni dovoljeno.Luft- und Raumfahrt - LOTAR - Langzeit-Archivierung und -Bereitstellung digitaler technischer Produktdokumentationen, wie zum Beispiel von 3D-, CAD- und PDM-Daten - Teil 200: Allgemeine Konzepte für die Langzeitarchivierung und Bereitstellung von Produktstruktur-InformationenSérie aérospatiale - LOTAR - Archivage long terme et récupération des données techniques produits numériques telles que CAD 3D et PDM - Partie 200 : Concepts généraux pour l’archivage long terme et la réutilisation des informations de structure de produitsAerospace series - LOTAR -LOng Term Archiving and Retrieval of digital technical product documentation such as 3D, CAD and PDM data - Part 200: Common Concepts for Long term Archiving and Retrieval
of Product Structure Information49.020Letala in vesoljska vozila na splošnoAircraft and space vehicles in general35.240.30Uporabniške rešitve IT v informatiki, dokumentiranju in založništvuIT applications in information, documentation and publishing01.110L]GHONHTechnical product documentationICS:Ta slovenski standard je istoveten z:EN 9300-200:2018SIST EN 9300-200:2018en,fr,de01-julij-2018SIST EN 9300-200:2018SLOVENSKI
STANDARD
EUROPEAN STANDARD NORME EUROPÉENNE EUROPÄISCHE NORM
EN 9300-200
April
t r s z ICS
r sä s s râ
u wä t v rä u râ
v {ä r t r English Version
Aerospace series æ LOTAR æ LOng Term Archiving and Retrieval of digital technical product documentation such as
uDá CAD and PDM data æ Part
t r rã Common Concepts for LOng Term Archiving and Retrieval of Product Structure Information Série aérospatiale æ LOTAR æ Archivage long terme et récupération des données techniques produits numériques telles que CAD
uD et PDM æ Partie
t r r ã Concepts généraux pour l 5archivage long terme et la réutilisation des informations de structure de produits Luftæ und Raumfahrt æ LOTAR æ LangzeitæArchivierung und æBereitstellung digitaler technischer Produktdokumentationená wie zum Beispiel von
uDæá CADæ und PDMæDaten æ Teil
t r rã Allgemeine Konzepte für die Langzeitarchivierung und Bereitstellung von ProduktstrukturæInformationen This European Standard was approved by CEN on
z January
t r s zä
egulations which stipulate the conditions for giving this European Standard the status of a national standard without any alterationä Upætoædate lists and bibliographical references concerning such national standards may be obtained on application to the CENæCENELEC Management Centre or to any CEN memberä
translation under the responsibility of a CEN member into its own language and notified to the CENæCENELEC Management Centre has the same status as the official versionsä
CEN members are the national standards bodies of Austriaá Belgiumá Bulgariaá Croatiaá Cyprusá Czech Republicá Denmarká Estoniaá Finlandá Former Yugoslav Republic of Macedoniaá Franceá Germanyá Greeceá Hungaryá Icelandá Irelandá Italyá Latviaá Lithuaniaá Luxembourgá Maltaá Netherlandsá Norwayá Polandá Portugalá Romaniaá Serbiaá Slovakiaá Sloveniaá Spainá Swedená Switzerlandá Turkey and United Kingdomä
EUROPEAN COMMITTEE FOR STANDARDIZATION COMITÉ EUROPÉEN DE NORMALISATION EUROPÄISCHES KOMITEE FÜR NORMUNG
CEN-CENELEC Management Centre:
Rue de la Science 23,
B-1040 Brussels
t r s z CEN All rights of exploitation in any form and by any means reserved worldwide for CEN national Membersä Refä Noä EN
{ u r ræ t r rã t r s z ESIST EN 9300-200:2018
Page European foreword . 3 Foreword . 4 1 Preface . 5 2 Scope . 6 3 Normative references . 9 4 Terms, definitions and abbreviations . 10 5 Applicability . 18 6 Fundamentals and concepts for long term archiving and retrieval of PDM data . 18 7 Requirements for customization of off-the-shelf PDM systems . 27 8 Methods of implementation of the given requirements . 28 9 Preservation Planning for archived PDM information . 34 10 Administration and monitoring . 41 11 Definition of Archive Information Packages for PDM Data . 42 12 Conformance Classes . 45
(informative)
Notional Information Objects in relation to product life cycle views . 48
Figures Figure 1 — PDM Data and Primary Technical Data . 7 Figure 2 — Life Cycle View of PDM Data . 21 Figure 3 — PDM data within product life cycle . 24 Figure 4 — Data characteristics per view . 25 Figure 5 — Detailed data characteristics per view . 25 Figure 6 — Identify PDM Data Sub-Structure to be archived . 29 Figure 7 — Links between Use Cases, essential information and EN 9300 parts . 31 Figure 8 — Links between Use Cases, essential information and EN 9300 parts . 37 Figure 9 — Relationship of Conformance Class to EN 9300-2xx Parts . 45 Figure A.1. 48
Tables Table 1 — Mapping table for Part 2xx structure . 6 Table 2 — Subparts of EN 9300-2xx series and their generic characteristics . 26 Table 3 — Scaled conformance levels in accordance to specific requirements . 46
2 Scope 2.1 PDM data in EN 9300 context In most modern industrial environments, product data is maintained and managed using product data management (PDM) systems. In general, these systems: — Manage the use of the primary technical data contained, for example, in CAD models and documents; — Allow organization of primary technical data into structures to represent the relevant products; — Support definition and maintenance processes for products. Within the EN 9300 context, several domain specific parts address LTA&R for the primary technical data (e.g. CAD, CAx, Documents) as generated by the relevant technical “authoring” systems. The EN 9300-2xx series provides information for LTA&R of product management data for the relevant documents, structures and processes. NOTE The terms “PDM data” and “product management data” are synonymous. This is illustrated in the Figure below. SIST EN 9300-200:2018
Figure 1 — PDM Data and Primary Technical Data 2.2 Objectives and scope of application This part covers long term archiving (LTA&R) for product management data and relevant process related information (e.g. product structure requirements). Regarding process related information, only the process results are considered in scope as these have stable and static characteristics. The workflow used to create the information is not in scope. The resulting information, e.g. change authorization document, approvals/signatures, CAD models, attribute data, are in scope. Product management data closely reflects the local business and data handling processes of each company. Therefore, an open standard can define only a common generic subset of the overall requirements. Other data that are only of local relevance or dependent on the local application environment are defined by local procedures. For each application environment, the complete set of standards, methods, and procedures related to the archived product management data shall be defined and documented by open standards, industry standards, or company standards and procedures. It is strongly recommended to use open standards whenever possible to ease data exchange, sharing, archiving, and ability to audit. Three main objectives for LTA&R of product management data are: — enable the proper retrieval of archived primary technical data when performing queries relative to product structure, relationships, effectivity, status, etc.; — preserving the links between primary technical data and the associated product management data; — providing all relevant properties of primary technical data as contained within the associated product management data. SIST EN 9300-200:2018
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4.1 archival storage from the OAIS model, the process that ensures data remains available for access [SOURCE: EN 9300-007:2017, 3.1.7] 4.2 archive <1> repository for historical information [SOURCE: EN 9300-007:2017, 3.1.8] 4.3 archive <2> any repository conforming to the OAIS standard [SOURCE: EN 9300-007:2017, 3.1.9] 4.4 certification <1> process of assessing a process or product against some particular set of criteria [SOURCE: EN 9300-007:2017, 3.1.14] SIST EN 9300-200:2018
[SOURCE: EN 9300-003:2012, 4.2.2 modified] 4.41 product life cycle period from the conceptual idea to the ultimate disposal of a product [SOURCE: ISO 15226:1999, 3.7 modified] 4.42 Product Life cycle Management PLM tracking, control and status control of product data, either as files, or through a database. PLM extends the scope of PDM to include each physical product produced from a design, including deviations from the design and usage of the product [SOURCE: EN 9300-007:2017, 3.1.68] 4.43 product management data product management data describe the primary technical data generically in a PDM framework, independently of their specific type (CAD data, for example), which are described in the domain specific parts of EN 9300 series 4.44 product model product model represents an occurrence of a product information model for a particular product, e.g. the geometric model of part a123 [SOURCE: EN 9300-003:2012, 4.2.3 modified] 4.45 provenance information describing the context in which information was created [SOURCE: EN 9300-007:2017, 3.1.71] 4.46 product structure hierarchical view of the relationship of products and component products [SOURCE: EIA 649 B] 4.47 representation way in which a concept is modeled as a system of data elements. For example, a point may be defined as a set of three numbers, representing its x, y, and z co-ordinates (cf. presentation) [SOURCE: EN 9300-007:2017, 3.1.75] SIST EN 9300-200:2018
Figure 2 — Life Cycle View of PDM Data 6.4.1 Data Status/Maturity of Data As indicated previously, only static and stable data shall be subject to long term archiving. To enable later reuse or to indicate the evidential weight of archived data, the data shall have a clear status indication. In most cases, the status results from defined release processes. If, in addition, a life cycle scheme for maturity is defined un
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