SIST-V CEN/CLC Guide 25:2023
(Main)The concept of Cooperation with European Organizations and other stakeholders
The concept of Cooperation with European Organizations and other stakeholders
This document provides the guidelines of CEN and CENELEC’s policy towards building partnerships with
European organizations, associations and other recognized stakeholders who have an interest in European
standardization and are willing and able to provide added-value knowledge and to actively contribute with
inputs and proposals to CEN and/or CENELEC corporate and technical bodies
Koncept sodelovanja z evropskimi organizacijami in drugimi zainteresiranimi stranmi
Ta dokument določa smernice politike CEN in CENELEC za vzpostavljanje partnerstev z evropskimi organizacijami, združenji in drugimi priznanimi deležniki, ki jih zanima evropska standardizacija ter so pripravljeni in zmožni zagotoviti znanje z dodano vrednostjo in aktivno prispevati s svojimi prispevki in predlogi korporativnim in tehničnim organom CEN in/ali CENELEC
General Information
Standards Content (Sample)
SLOVENSKI STANDARD
SIST-V CEN/CLC Guide 25:2023
01-april-2023
Koncept sodelovanja z evropskimi organizacijami in drugimi zainteresiranimi
stranmi
The concept of Cooperation with European Organizations and other stakeholders
Ta slovenski standard je istoveten z: CEN/CLC Guide 25:2023
ICS:
01.120 Standardizacija. Splošna Standardization. General
pravila rules
SIST-V CEN/CLC Guide 25:2023 en
2003-01.Slovenski inštitut za standardizacijo. Razmnoževanje celote ali delov tega standarda ni dovoljeno.
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CEN-CENELEC
GUIDE
25
The concept of Cooperation
with European
Organizations and other
stakeholders
Edition 3, November 2021
(Updated version, January 2023)
CEN and CENELEC decided to adopt this version of CEN-CENELEC Guide 25 with
CEN/AG Resolution C25/2021 and CLC/AG Decision AG 63/C03 respectively.
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European Committee for Standardization
European Committee for Electrotechnical Standardization
Rue de la Science, 23
B – 1040 Brussels – Belgium
Tel: +32 2 550 08 11
Fax: +32 2 550 08 19
www.cencenelec.eu
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Contents Page
Foreword . 4
1 Partner Organization . 6
1.1 Why enter into agreement for Partner Organization status? . 6
1.2 Benefit for the Partner Organization at the level of corporate bodies, their working/advisory groups
and of the technical work . 6
1.2.1 Participation at the level of corporate bodies and their working or advisory groups . 6
1.2.2 Participation at the level of technical work . 7
1.3 What are the conditions to become a Partner Organization?. 8
1.4 Obligations for the Partner Organization . 9
1.5 Annual fees . 9
1.6 Procedural aspects . 9
2 Liaison Organization . 10
2.1 Why enter into agreement for Liaison Organization status? . 10
2.2 Benefit for Liaison Organizations at the level of technical work . 10
2.3 What are the conditions to become Liaison Organization? . 11
2.4 Obligations for Liaison Organizations at the level of technical work . 12
2.5 Annual fees . 12
2.6 Procedural aspects . 12
3 Associated Body . 13
3.1 Why enter into agreement for Associated Body status? . 13
3.2 Benefits, rights and obligations for Associated Body . 13
3.3 Fees . 13
3.4 Procedural aspects . 13
4 European Counsellor . 14
4.1 The status of European Counsellor . 14
5 European Institutional Stakeholder . 15
5.1 Why enter into agreement for European Institutional Stakeholder status . 15
5.2 Benefits, rights and obligations for European Institutional Stakeholder . 15
5.3 Fees . 16
5.4 Procedural aspects . 16
6 Other Cooperating Organizations not covered by previous categories described in this Guide 17
6.1 Procedural aspects . 17
ANNEX 1: Annual Fees to be decided every year by the CEN and CENELEC General Assemblies . 18
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Foreword
In May 2017, this Guide was updated to include the specific rights given by CEN and CENELEC to Societal
“Partner” Organizations representing consumers and environmental and social interests in European
standardization activities, and which are covered by Annex III of Regulation (EU) 1025/2012 on European
standardization.
In November 2021, this Guide was further updated following recommendations from the CEN and CENELEC
Technical Boards and the CEN and CENELEC Advisory groups to the Boards on Policy matters, as well as to
align with the CEN and CENELEC Strategy 2030 goals, to further clarify the criteria defining the different
categories of cooperation and overall wording of the concepts. This is a step towards strengthening the
participation of European stakeholders for an inclusive European Standardization System.
CEN and CENELEC share the goal to develop European standards and other technical specifications to
respond to the needs of European industry while meeting consumer, environmental and other societal
expectations. CEN and CENELEC, through their active cooperation with all main stakeholders, are actively
engaged in removing trade barriers for European industry and consumers and contribute to the consolidation
of the European Single Market.
In this context, CEN, CENELEC and their members are fully committed to cooperating with key
organizations for the development of sound cooperative relations aimed at meeting the scopes and missions
of both CEN and CENELEC.
These cooperations are developed taking into account the complementary roles of each party and are
respectful of the different levels at which such cooperation may take place, be it at national or European
level. Therefore, partnerships developed under this Guide do not remove the need for the members of the
cooperating organization to participate in the work of their National Standard Bodies and National
Electrotechnical Committees, where national opinions are formed, votes are decided, and consensus has to
be reached.
This document provides the guidelines of CEN and CENELEC’s policy towards building partnerships with
European organizations, associations and other recognized stakeholders who have an interest in European
standardization and are willing and able to provide added-value knowledge and to actively contribute with
inputs and proposals to CEN and/or CENELEC corporate and technical bodies.
The six categories for Cooperation with CEN and CENELEC are:
— Partner Organization;
— Liaison Organization;
— Associated Body;
— European Counsellor;
— European Institutional Stakeholder;
— Other Cooperating Organizations not covered by this Guide.
All European cooperating organizations collaborating with CEN and CENELEC fall into one of the above
categories depending on their private/public nature, representativeness, area of interest, as well as their
corresponding financial support to the system.
CEN and CENELEC offer European organizations, associations, and stakeholders two main areas in which
to build active cooperations:
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Cooperation at the level of corporate bodies and their working or advisory groups
Within the context of the European standardization system, CEN and CENELEC share with their cooperating
organizations the major goals of contributing to the increase of the competitiveness of the European
industry, as well as contributing to the welfare of European society. In order to achieve these ambitious
goals, CEN and CENELEC seek to ensure valuable high-level cooperations with the European Union and
EFTA, as well as with sectoral and pan-sectoral organizations representing at European level the interest of
industry, SMEs and societal groups.
CEN and CENELEC will therefore seek cooperation with – and active contribution of – European institutions
and organizations in the activities of their corporate bodies, such as the General Assemblies, Presidential
Committee, their working/advisory groups, as well as the CEN and/or CENELEC Technical Boards.
Cooperation at the level of Technical Committees and other technical bodies
Standards making is the core business of CEN and CENELEC. Therefore, when necessary to ensure high
quality and consensus-based technical deliverables, CEN and CENELEC will engage in cooperations at the
level of their respective technical bodies, such as Technical Committees, sub-committees, working groups
and other technical groups, as defined in the CEN-CENELEC Internal Regulations, with:
a) European organizations and consortia having specific technical knowledge with added value for the
relevant technical bodies and work; or
b) European sectoral and pan-sectoral organizations, representing specific interest groups, including
SMEs and societal groups.
In seeking efficient and effective cooperation with the identified organizations, CEN and CENELEC will
ensure that the cooperating organizations demonstrate at all times, as a minimum requirement, a dedicated
interest in the relevant technical bodies’ activities and a readiness to provide technical input into their work.
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1 Partner Organization
1.1 Why enter into agreement for Partner Organization status?
The status of Partner Organization is addressed to those organizations having an interest in cooperation at
overall corporate and technical level with CEN and/or CENELEC.
This concept is likely to be of most interest to the organizations covered by Annex III of Regulation EC
1025/2012 on European standardization, as they have an overall - or very broad - interest in CEN and
CENELEC work. In addition, business-related organizations with major standardization interests in multiple
sectors may also find this level of partnership valuable.
The Partner Organization is expected to:
a) have an interest in both 1) European standardization matters having policy impact and 2) the CEN
and/or CENELEC technical activities; and
b) be willing to actively contribute to the achievement of the CEN and/or CENELEC strategies, as well
as to the technical work related to the development of European standards and other technical
deliverables.
1.2 Benefit for the Partner Organization at the level of corporate bodies, their
working/advisory groups, and of the technical work
The Partner Organization is entitled to benefit from partnership at the level of corporate bodies and their
working or advisory groups at the conditions as set hereunder, as well as to participate - upon request and
payment of associated fees - in specific technical activities of CEN and/or CENELEC Technical Committees
and other technical groups.
1.2.1 Participation at the level of corporate bodies and their working or advisory groups
Corporate bodies encompass the CEN and/or CENELEC General Assemblies, Administrative Boards,
Technical Boards and the Presidential Committee. These corporate bodies may establish working or
advisory groups.
General Assemblies
The Partner Organization regularly receives invitations to participate in General Assemblies and high-level
open meetings organized by CEN and/or CENELEC. This allows the Partner Organization to receive
information on the main policy and strategic matters affecting the CEN and/or CENELEC standardization
communities and to contribute actively to the debate held during these meetings. Participation in these
meetings is as observers and without voting rights.
CEN-CENELEC Presidential Committee
The Partner Organization may identify the need to have a dialogue on a matter of policy and strategic
relevance. In such a case, they can send a request in writing to the Director General with a short description
of the topic they would like to discuss with the Presidential Committee. Following confirmation by the Chair
of the Presidential Committee, the concerned Partner Organization will be invited to present their views to
the Presidential Committee and contribute to the debate on this matter.
Other working or advisory groups
The Partner Organization can also participate as an observer in CEN, CENELEC or CEN-CENELEC
Working Groups, Advisory Groups, Task Forces, Platforms, etc., dealing with issues having policy and
corporate relevance, where such participation is envisaged in the relevant Group’s Terms of Reference or
upon the Chair’s invitation. Participation in these meetings is without voting rights.
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CEN and CENELEC Technical Boards
The Partner Organization has access to the documents of the CEN and/or CENELEC Technical Boards
(BTs), and participates as an observer in the BT meetings. Observership status implies, inter alia:
— no voting rights;
— the possibility to formulate advice on current and future standards programmes, e.g. by stating needs
and by proposing priorities;
— providing dedicated inputs for BT consideration;
— the right to lodge appeals as specified in the dedicated clauses (Appeal Policy) of the CEN-CENELEC
Internal Regulations Part 1, however limited to matters associated with work carried out by CEN and/or
CENELEC Technical Bodies to which the Partner Organization has contributed.
1.2.2 Participation at the level of technical work
Participation in technical work is understood as attendance and contribution in CEN and/or CENELEC
technical bodies; these are Technical Committees, sub-committees, working groups and other technical
1
bodies , as defined in the CEN-CENELEC Internal Regulations Part 2.
The Partner Organization may request observership at any time in specific CEN and/or CENELEC Technical
bodies. Such requests are decided upon by the CEN and/or CENELEC Technical Boards in line with the
CEN-CENELEC Internal Regulations Part 2 upon advice of the concerned Technical bodies or groups when
2
appropriate .
A Partner Organization benefits from the following advantages in terms of information and participation in
these Technical bodies:
a) access to working documents and to public enquiries.
In accordance with the rules governing the CEN and/or CENELEC’s standardization activities, and
within its area of competence, Partner Organizations are entitled to receive access to working
documents, as well as to submit comments on draft European Standards undergoing public enquiry,
associated with the Technical bodies for which participation has been granted.
In addition to the above, Societal Partner Organizations representing consumers, environmental and
social interests in European standardization activities, and which are covered by Annex III of Regulation
1025/2012 on European standardization, and in line with their individual partnership agreement, are
also entitled to:
— submit comments on draft European Standards submitted to formal approval (vote)
— submit an "Opinion" on draft European Standards undergoing public enquiry or submitted for formal
approval (vote).
b) participation in CEN and/or CENELEC Technical bodies.
Participation in Technical bodies implies:
— no voting rights;
1
The right for Partner Organizations to participate in Joint advisory and coordination groups, as defined in CEN and CENELEC Internal
Regulations Part 2, is reflected in the Terms of Reference of each relevant group and subject to agreement.
2
See CEN BT decision C131/2013 and CENELEC BT decision D146/026 “BT decides that the organizations listed in Annex III of (EU)
Regulation 1025/2012 that have entered into partnership with CEN-CENELEC, are entitled to participate in any Technical Committee and
its relevant working groups and this without any restriction.”
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— the possibility to propose technical documents with a view of their possible conversion into CEN or
CENELEC deliverables, through the regular consensus and approval process;
— the possibility to introduce preparatory work as a support to ongoing standardization activities;
— the possibility to submit technical contributions to the body’s meetings and by correspondence;
— the possibility to formulate advice on current and future standards programmes.
Partner Organizations may participate in Technical Committees or Subcommittees as observers. In Working
Groups, their representatives participate as experts.
For the sake of efficiency in the administration of the Technical body activities, the Technical Board may
request the concerned Technical body Chair to provide assessments on the contribution of the Partner
Organization. If necessary, the Technical Board reserves the right to withdraw the participation of the
Partner Organization in a Technical body when it clearly emerges that the Partner Organization is not
contributing to the corresponding work.
1.3 What are the conditions to become a Partner Organization?
An organization wishing to become Partner Organization of CEN and/or CENELEC is:
a) an independent European or international European based sectoral organization representing, within its
defined area of competence, a sector or subsector. In the case of CENELEC, the Partner Organization
is expected to represent a sector or subsector in the electrotechnical field; or
b) a recognized European pan-sectoral organization promoting, within its defined area of competence, the
interest of a defined category of stakeholders, such as SMEs, or societal interests, such as consumers,
social or environmental stakeholders.
In addition, the organization:
— is able to represent a very significant part of the European interest groups related to its defined area of
competence across the geographical scope of CEN and CENELEC;
— is willing and able to provide on an active basis relevant inputs to the work of one or more CEN and/or
CENELEC technical bodies in the development of standards or other technical deliverables;
— is willing and able to actively contribute, as appropriate, with inputs and proposals in dialogue with CEN
and/or CENELEC corporate bodies and their working or advisory groups;
— is open to membership of appropriately qualified national organizations in the countries from the
Members of CEN and CENELEC;
— has a legitimate interest in European standardization in general, or with regard to the sector/subsector
of its activity;
— does not perform any activity that is regarded as in conflict or in competition with the CEN and
CENELEC activities;
— can effectively and representatively support CEN and CENELEC objectives through the contribution of
its own members and their internal organizations, including at the national level.
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1.4 Obligations for the Partner Organization
With regard to the participation at the level of CEN and CENELEC corporate bodies and their working or
advisory groups, the Partner Organization is subject to the following obligations:
— to abide to the CEN and CENELEC Rules and Processes - including non-disclosure clauses when
relevant - and any other working rules, such as those related to intellectual property, with regard to the
participation in the Presidential Committee and in other working or advisory groups;
— to provide the CEN-CENELEC Management Centre with any information that may be relevant for the
smooth management of the cooperation, such as in relation to organizational aspects, or new
appointments of the Partner Organization’s President, Director General or of any other representative
participating in CEN and/or CENELEC working or advisory groups.
Concerning participation at the level of the technical work, the Partner Organization is subject to the following
obligations:
— to abide by the CEN and CENELEC Internal Regulations Part 2;
— to ensure that the technical inputs provided by the representatives of the Partner Organization in the
technical bodies represent the consensus view of the members/stakeholders of such Partner
Organization;
— to provide the CEN-CENELEC Management Centre with the information relevant for the smooth
management of the technical cooperation, such as on new appointments of Partner Organization’s
representatives participating in CEN and/or CENELEC technical bodies.
Furthermore, the Partner Organization engages to comply with the relevant provisions regarding the CEN
and CENELEC Intellectual Property Rights (IPR) as established in Guide 8 “Guidelines for implementation of
the common IPR policy on Patent”, Guide 10 “Guidelines for distribution and sales of CEN-CENELEC
publications”, Guide 24 “Use and protection of trademark and domain names of CEN and CENELEC” and
CEN-CENELEC Guide 31 “Competition law for participants in CEN-CENELEC activities”.
1.5 Annual fees
The Partner Organizations will be charged annual fees in order to cover the administration costs related to
the participation of their representatives in the CEN and/or CENELEC corporate bodies, their working or
advisory groups and in the technical work of the relevant technical bodies. The CEN and CENELEC General
Assemblies decide every year on the annual fees to be applied to Partner Organizations (see Annex 1).
1.6 Procedural aspects
The Status of Partner Organization is granted by the General Assembly of CEN and/or CENELEC upon
recommendation of the relevant Administrative Board.
An organization wishing to become Partner Organization shall, please contact the CEN-CENELEC
Management Centre at partners@cencenelec.eu to start the application process, which includes amongst
others a formal letter to the Director General of CEN and CENELEC, as Secretary of the General Assemblies,
Application form, etc.
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2 Liaison Organization
2.1 Why enter into agreement for Liaison Organization status?
The status of Liaison Organization is offered to those European organizations, including fora and consortia,
representing interest groups that are committed to provide input to the work of one or more CEN and/or
3
CENELEC Technical bodies , as defined in the CEN-CENELEC Internal Regulations Part 2.
The Liaison Organization is expected to provide high quality, added-value expertise in a defined technical
field relevant for CEN and/or CENELEC Technical bodies and to provide effective contributions through
direct participation in their meetings.
The status of Liaison Organization may also be valuable when collaboration between an existing Technical
Committee and a funded European research project is envisaged. In such cases, the Liaison Organization
status may just be granted for duration of the research project.
Liaison Organization status may also be granted to those organizations with recognized expertise in fast
moving and innovative market segments, where inputs from pre-standardization efforts can be highly
beneficial to serve as a possible basis for a CEN and CENELEC technical deliverable.
The organization requesting to participate in one or more CEN and/or CENELEC body(ies) is granted the
status of Liaison Organization through the appropriate procedures in line with the CEN and CENELEC Internal
Regulations Part 2, specifically:
— following prior assessment of the compliance with the conditions to become Liaison Organization by the
CEN-CENELEC Management Centre;
— upon approval of the concerned Technical Committee/technical body.
2.2 Benefit for Liaison Organizations at the level of technical work
The Liaison Organization benefits from the following advantages in terms of access to information and
participation in Technical bodies:
a) Access to the working documents.
In accordance with the rules governing CEN and/or CENELEC’s standardization activities, and within its
area of competence, the Liaison Organization is entitled to receive access to the working documents
associated with the Technical body(ies), for which liaison status has been granted.
b) Participation in CEN and/or CENELEC Technical Committees/other technical bodies.
Participation in Technical bodies implies:
— no voting rights;
— the possibility to propose technical documents with a view of their possible conversion into CEN or
CENELEC deliverables, through the regular consensus and approval process;
— the possibility to introduce preparatory work as a support to ongoing standardization activities;
— the possibility to submit technical contributions to the body’s meetings and by correspondence;
— the possibility to formulate advice on current and future standards programmes.
3
The right for Liaison Organizations to participate in Joint advisory and coordination groups, as defined in CEN and CENELEC Internal
Regulations Part 2, is reflected in the Terms of Reference of each relevant group and subject to the corresponding process and
agreement.
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Liaison Organizations may participate in Technical Committees or Subcommittees as observers. In Working
Groups, their representatives participate as experts.
For the sake of efficiency in the administration of the Technical body activities, the Technical Board may
request the concerned Technical body Chair to provide assessments on the contribution of the Liaison
Organization. If necessary, the Technical Board reserves the right to withdraw the participation of the Liaison
Organization in a Technical body when it clearly emerges that the Liaison Organization is not contributing to
the corresponding work.
2.3 What are the conditions to become Liaison Organization?
The status of Liaison Organization is given to an organization that fulfils the conditions as set hereunder:
— is an independent European or international European-based sectoral organization that, through its
recognized expertise, can provide relevant inputs to the work of one or more CEN and/or CENELEC
Technical bodies in the development of standards or other technical deliverables. In case of CENELEC,
the Liaison Organization is expected to have recognized expertise in a sector or subsector in the
electrotechnical field;
or
— is an independent European or international European-based pan-sectoral organization that, through its
recognized expertise, can provide relevant inputs to the work of one or more of CEN and/or CENELEC
Technical bodies in the development of standards or other technical deliverables;
or
— is a consortium/forum of European or international undertakings with a recognized expertise in a
technical field of particular relevance for CEN and/or CENELEC Technical bodies;
or
— is a consortium of a funded European research project whose activities are relevant to one or more CEN
and/or CENELEC Technical bodies, and which intends to make technical contributions to their work;
AND
— covers widely the relevant market;
— represents a significant part of the European interest related to
...
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