ASTM E2812-17

Standard Practice for Uniform Data Management in Asset Management Records Systems

SIGNIFICANCE AND USE
4.1 Uniform asset management data is intended to provide a means of enabling accurate summary level information and reports to improve operational and strategic management capabilities at all phases of the asset lifecycle.  
4.2 Entities should manage the asset management records system in accordance with this practice to maintain data consistency, integrity, and usability and thus achieve uniform data.
SCOPE
1.1 This practice is intended to be used for records of all types of assets.  
1.2 This practice provides guidance on establishing and maintaining uniform asset data within an asset management records system.  
1.3 See ASTM E2604, Standard Practice for Data Characteristics of Equipment Asset Record, for mandatory and optional data characteristics required in the creation of an asset record.  
1.4 This standard does not purport to address all of the safety concerns, if any, associated with its use. It is the responsibility of the user of this standard to establish appropriate safety and health practices and determine the applicability of regulatory limitations prior to use.

General Information

• Status: Published
• Publication Date: 14-Jan-2017
• ICS: 03.100.01 - Company organization and management in general
• ICS: 35.240.30 - IT applications in information, documentation and publishing
• Technical Committee: E53 - Asset Management
• Drafting Committee: E53.02 - Data Management

Relations

• Refers: ASTM E2499-18 - Standard Practice for Classification of Asset Location Information
• Effective Date: 01-Jul-2018
• Refers: ASTM E2135-10a(2017) - Standard Terminology for Property and Asset Management
• Effective Date: 01-May-2017
• Referred By: ASTM E2135-22 - Standard Terminology for Property and Asset Management
• Effective Date: 15-Jan-2017
• Referred By: ASTM E2675-22 - Standard Practice for Asset Management System Outcomes
• Effective Date: 15-Jan-2017
• Referred By: ASTM E3035-15(2020) - Standard Classification for Facility Asset Component Tracking System (FACTS)
• Effective Date: 15-Jan-2017

Standards Content (Sample)

This international standard was developed in accordance with internationally recognized principles on standardization established in the Decision on Principles for the
Development of International Standards, Guides and Recommendations issued by the World Trade Organization Technical Barriers to Trade (TBT) Committee.
Designation: E2812 − 17
Standard Practice for
Uniform Data Management in Asset Management Records
1
Systems
This standard is issued under the fixed designation E2812; the number immediately following the designation indicates the year of
original adoption or, in the case of revision, the year of last revision. A number in parentheses indicates the year of last reapproval. A
superscript epsilon (´) indicates an editorial change since the last revision or reapproval.
INTRODUCTION
Consistent asset data is a key element of any asset management records system. Standardized data
in an asset management records system provides useful information for management decision support
and better enables successful asset management outcomes. The management processes described in
this practice will provide the basis for uniform data management.
1. Scope 3. Terminology
3.1 Definitions—For definitions relating to asset and asset
1.1 This practice is intended to be used for records of all
management, refer to Terminology E2135.
types of assets.
3.1.1 asset identifier, n—an alphanumeric character se-
1.2 This practice provides guidance on establishing and
quence that corresponds to a specific asset record in an asset
maintaining uniform asset data within an asset management
management records system.
records system.
4. Significance and Use
1.3 See ASTM E2604, Standard Practice for Data Charac-
4.1 Uniform asset management data is intended to provide a
teristics of Equipment Asset Record, for mandatory and op-
means of enabling accurate summary level information and
tional data characteristics required in the creation of an asset
reports to improve operational and strategic management
record.
capabilities at all phases of the asset lifecycle.
1.4 This standard does not purport to address all of the
4.2 Entities should manage the asset management records
safety concerns, if any, associated with its use. It is the
system in accordance with this practice to maintain data
responsibility of the user of this standard to establish appro-
consistency, integrity, and usability and thus achieve uniform
priate safety and health practices and determine the applica-
data.
bility of regulatory limitations prior to use.
5. Usage
2. Referenced Documents
5.1 Individual asset records in an asset management records
2
2.1 ASTM Standards:
system shall be given a unique asset identifier.
E2135 Terminology for Property and Asset Management
5.2 Asset descriptive data shall be uniformly entered and
E2499 Practice for Classification ofAsset Physical Location
formatted throughout an asset management records system.
Information
Spelling and use of spacing, abbreviation, punctuation,
E2604 Practice for Data Characteristics of Equipment Asset
ampersands, and other special characters shall be consistently
Record
applied.
5.2.1 Descriptive data elements that represent common
characteristics of multiple asset records shall be consistently
1
This practice is under the jurisdiction of ASTM Committee E53 on Asset
entered or formatted to ensure that the information is presented
Management and is the direct responsibility of Subcommittee E53.02 on Data
in the same manner each time it is used. Examples of common
Management.
data elements found in many asset management records
Current edition approved Jan. 15, 2017. Published February 2017. Originally
systems include:
approved in 2011. Last previous edition approved in 2011 as E2812-11. DOI.
10.1520/E2812-17.
5.2.1.1 Description (noun name).
2
For referenced ASTM standards, visit the ASTM website, www.astm.org, or
5.2.1.2 Owner.
contact ASTM Customer Service at [e-mail]. For Annual Book of ASTM
5.2.1.3 Manufacturer.
Standards volume information, refer to the standard’s Document Summary page on
the ASTM website. 5.2.1.4 Model number.
Copyright © ASTM International, 100 Barr Harbor Drive, PO Box C700, West Conshohocken, PA 19428-2959. United States
1

---------------------- Page: 1 ----------------------
E2812 − 17
5.2.1.5 Part number. 5.2.2.2 Consistent data is not required by the entity for a
particular data element and maintaining standardization would
5.2.1.6 Unitofmeasure(ensureacronymsareconsistentand
incur a level of effort that does not provide value to the entity.
consistently used across the entire entity, if used at all, that is,
EA for each; LT for lot; BX for box; etc.) 5.3 Designated system users should perform a system query
to determine if a suitable data value exists prior to establishing
5.2.1.7 User.
a new value.
5.2.1.8 Location.
5.4 Entities should consider limiting the privileges for
(1) Uniform location information may be achieved by
creating/editing data elements/values within the
...

This document is not an ASTM standard and is intended only to provide the user of an ASTM standard an indication of what changes have been made to the previous version. Because
it may not be technically possible to adequately depict all changes accurately, ASTM recommends that users consult prior editions as appropriate. In all cases only the current version
of the standard as published by ASTM is to be considered the official document.
Designation: E2812 − 11 E2812 − 17
Standard Practice for
Uniform Data Management in Asset Management Records
1
Systems
This standard is issued under the fixed designation E2812; the number immediately following the designation indicates the year of
original adoption or, in the case of revision, the year of last revision. A number in parentheses indicates the year of last reapproval. A
superscript epsilon (´) indicates an editorial change since the last revision or reapproval.
INTRODUCTION
Consistent asset data is a key element of any asset management records system. Standardized data
in an asset management records system provides useful information for management decision support
and better enables successful asset management outcomes. The management processes described in
this practice will provide the basis for uniform data management.
1. Scope
1.1 This practice is intended to be used for records of all types of assets.
1.2 This practice provides guidance on establishing and maintaining uniform asset data within an asset management records
system.
1.3 See ASTM E2604, Standard Practice for Data Characteristics of Equipment Asset Record, for mandatory and optional data
characteristics required in the creation of an asset record.
1.4 This standard does not purport to address all of the safety concerns, if any, associated with its use. It is the responsibility
of the user of this standard to establish appropriate safety and health practices and determine the applicability of regulatory
limitations prior to use.
2. Referenced Documents
2
2.1 ASTM Standards:
E2135 Terminology for Property and Asset Management
E2499 Practice for Classification of Asset Physical Location Information
E2604 Practice for Data Characteristics of Equipment Asset Record
3. Terminology
3.1 Definitions—For definitions relating to asset and asset management, refer to Terminology E2135.
3.1.1 asset identifier, n—an alphanumeric character sequence that corresponds to a specific asset record in an asset management
records system.
3.1.2 data element, n—an individual fact collected to populate information for the equipment record. E2604
3.1.3 record, n—a collection of organized information in a regular structure, usually but not necessarily in a machine-readable
format accessible by a computer.
4. Significance and Use
4.1 Uniform asset management data is intended to provide a means of enabling accurate summary level information and reports
to improve operational and strategic management capabilities at all phases of the asset lifecycle.
4.2 Entities should manage the asset management records system in accordance with this practice to maintain data consistency,
integrity, and usability and thus achieve uniform data.
1
This practice is under the jurisdiction of ASTM Committee E53 on Asset Management and is the direct responsibility of Subcommittee E53.02 on Data Management.
Current edition approved July 1, 2011Jan. 15, 2017. Published July 2011February 2017. Originally approved in 2011. Last previous edition approved in 2011 as E2812-11.
DOI. 10.1520/E2812-11.10.1520/E2812-17.
2
For referenced ASTM standards, visit the ASTM website, www.astm.org, or contact ASTM Customer Service at [e-mail]. For Annual Book of ASTM Standards
volume information, refer to the standard’sstandard’s Document Summary page on the ASTM website.
Copyright © ASTM International, 100 Barr Harbor Drive, PO Box C700, West Conshohocken, PA 19428-2959. United States
1

---------------------- Page: 1 ----------------------
E2812 − 17
5. Usage
5.1 Individual asset records in an asset management records system shall be given a unique asset identifier.
5.2 Asset descriptive data shall be uniformly entered and formatted throughout an asset management records system. Spelling
and use of spacing, abbreviation, punctuation, ampersands, and other special characters shall be consistently applied.
5.2.1 Descriptive data elements that represent common characteristics of multiple asset records shall be consistently entered or
formatted to ensure that the information is presented in the same manner each time it is used. Examples of common data elements
found in many asset management records systems include:
5.2.1.1 Description.Description (noun name).
5.2.1.2 Owner.
5.2.1.3 Manufacturer.
5.2.1.4 Model number.
5.2.1.5 Part number.
5.2.1.6 Unit of measure.measure (ensure acronyms are consistent and consistently used across the entire entity, if used at all,
that is, EA for each; LT for lot; BX for box; etc.)
5.2.1.7 User.
5.2.1.8 Location.
(1) Uniform locat
...