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ASTM E3015-15

(Guide)

Standard Guide for Management of Customer-Owned Property Assets in Possession of Supplier, Contractor or Subcontractor

Standard Guide for Management of Customer-Owned Property Assets in Possession of Supplier, Contractor or Subcontractor

SIGNIFICANCE AND USE
5.1 This guide promotes the importance of effective and efficient use of resources to satisfy various needs of participants: those who furnish property–customers and owners, those who receive customer or entity property–suppliers, contractors, and subcontractors, and the audit community, while providing reasonable assurance of effective internal controls.  
5.2 The objective of this guide is to promote a life-cycle approach using the elements of good internal controls.  
5.3 For optimization, this guide may be used in conjunction with Practice E2279 and Practice E2452.
SCOPE
1.1 This guide addresses infrastructure and practices for the life-cycle management of supplier, contractor or subcontractor-held customer-owned property in the possession of a supplier, contractor or subcontractor. This includes the infrastructure and processes and subprocesses in the efforts of acquisition, use, and disposition.  
1.2 This guide covers property that is owned by a customer or a buyer (referred to as customer-owned property) that is either directly furnished by a buyer, customer, or acquired by a supplier on behalf of a customer where title to the property ultimately vests with the customer while in the possession of a supplier, contractor or subcontractor.  
1.3 This standard does not purport to address all of the safety concerns, if any, associated with its use. It is the responsibility of the user of this standard to establish appropriate safety and health practices and determine the applicability of regulatory limitations prior to use.

General Information

Status
Historical
Publication Date
14-May-2015
ICS
03.100.01 - Company organization and management in general
Technical Committee
E53 - Asset Management
Drafting Committee
E53.20 - United States Government Property Management
Current Stage
Ref Project

Relations

Replaced By
ASTM E3015-15(2020) - Standard Guide for Management of Customer-Owned Property Assets in Possession of Supplier, Contractor or Subcontractor
Effective Date
01-Jul-2020
Referred By
ASTM E2131-16(2022) - Standard Practice for Addressing and Reporting Losses of Tangible Property
Effective Date
15-May-2015
Referred By
ASTM E2135-22 - Standard Terminology for Property and Asset Management
Effective Date
15-May-2015
Referred By
ASTM E2675-22 - Standard Practice for Asset Management System Outcomes
Effective Date
15-May-2015
Referred By
ASTM E2279-20 - Standard Practice for Establishing the Guiding Principles of Property Asset Management
Effective Date
15-May-2015

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ASTM E3015-15 - Standard Guide for Management of Customer-Owned Property Assets in Possession of Supplier, Contractor or SubcontractorASTM E3015-15 - Standard Guide for Management of Customer-Owned Property Assets in Possession of Supplier, Contractor or Subcontractor
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ASTM E3015-15 - Standard Guide for Management of Customer-Owned Property Assets in Possession of Supplier, Contractor or Subcontractor
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Standards Content (Sample)

NOTICE: This standard has either been superseded and replaced by a new version or withdrawn.
Contact ASTM International (www.astm.org) for the latest information
Designation: E3015 − 15
Standard Guide for
Management of Customer-Owned Property Assets in
1
Possession of Supplier, Contractor or Subcontractor
This standard is issued under the fixed designation E3015; the number immediately following the designation indicates the year of
original adoption or, in the case of revision, the year of last revision. A number in parentheses indicates the year of last reapproval. A
superscript epsilon (´) indicates an editorial change since the last revision or reapproval.
4
1. Scope 2.3 PCAOB Standard:
Auditing Standard No. 2 An Audit of Internal Control Over
1.1 This guide addresses infrastructure and practices for the
Financial Reporting Performed in Conjunction With an
life-cyclemanagementofsupplier,contractororsubcontractor-
Audit of Financial Statements
held customer-owned property in the possession of a supplier,
2.4 Federal Standards:
contractor or subcontractor. This includes the infrastructure
5
GAO-12-331G Government Auditing Standards
and processes and subprocesses in the efforts of acquisition,
U.S. OMB CircularA-123 Management’s Responsibility for
use, and disposition.
6
Internal Control
1.2 This guide covers property that is owned by a customer
7
18 U.S.C. 641 Public Money, Property or Records
or a buyer (referred to as customer-owned property) that is
either directly furnished by a buyer, customer, or acquired by a
3. Terminology
supplier on behalf of a customer where title to the property
3.1 Definitions: For definitions related to property and asset
ultimately vests with the customer while in the possession of a
management, refer to Terminology E2135.
supplier, contractor or subcontractor.
3.1.1 acquired property, n—property under the possession
1.3 This standard does not purport to address all of the
or control of an entity that is not deemed “furnished property”
safety concerns, if any, associated with its use. It is the
and was acquired for business operation purposes.
responsibility of the user of this standard to establish appro-
3.1.2 contract, n—agreement creating obligations enforce-
priate safety and health practices and determine the applica-
able by law. [http://www.law.cornell.edu/wex/contract]
bility of regulatory limitations prior to use.
3.1.3 contractor, n—independent entity that agrees to fur-
2. Referenced Documents
nish a certain number or quantity of goods, material,
2
equipment, personnel, or services that meet or exceed stated
2.1 ASTM Standards:
requirements or specifications at a mutually agreed upon price
E2135 Terminology for Property and Asset Management
and within a specified timeframe.
E2279 Practice for Establishing the Guiding Principles of
[http://www.businessdictionary.com/definition/
Property Asset Management
contractor.html]
E2452 Practice for Equipment Management Process Matu-
rity (EMPM) Model 3.1.4 customer, n—for customer furnished property
arrangements, the customer is generally considered the entity
E2936 Guide for Contractor Self Assessment for U.S. Gov-
ernment Property Management Systems or decision maker that has issued a contract or subcontract.
3
2.2 IAASB Standard:
3.1.4.1 Discussion—The customer may be the issuer of the
3402 International Standard on Assurance Engagements
original contract or may be a prime contractor to a subcontrac-
(ISAE)
tor. Synonyms may include: buyer, purchaser, contracting
officer and client. Customers have authority to issue and make
determinations, commitments and administer a contract or
1
This guide is under the jurisdiction of ASTM Committee E53 on Asset
Management and is the direct responsibility of Subcommittee E53.20 on United
States Government Property Management.
4
Current edition approved May 15, 2015. Published June 2015. DOI: 10.1520/ Available from Public CompanyAccounting Oversight Board (PCAOB), 1666
E3015-15 K St., NW, Washington, DC 20006-2803, http://pcaobus.org.
2 5
For referenced ASTM standards, visit the ASTM website, www.astm.org, or Available from U.S. Government Accountability Office, 441 G St., NW,
contact ASTM Customer Service at service@astm.org. For Annual Book of ASTM Washington, DC 20548, http://www.gao.gov.
6
Standards volume information, refer to the standard’s Document Summary page on Available from U.S. Office of Management and Budget, 725 17th Street, NW,
the ASTM website. Washington, DC 20503, http://www.whitehouse.gov/omb/circulars.
3 7
Available from International Federation of Accountants (IFAC), 529 5th Available from U.S. Government Printing Office, 732 N. Capitol St., NW,
Avenue, New York, NY 10017, http://www.ifac.org. Washington, DC 20401-0001, http://www.gpo.gov.
Copyright © ASTM International, 100 Barr Harbor Drive, PO Box C700, West Conshohocken, PA 19428-2959. United States
1

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E3015 − 15
subcontractor and are limited to those indi
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SCOPE
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5.1 Asset verification is conducted to assess the accuracy of asset records and verify information regarding the asset.  
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SCOPE
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SCOPE
1.1 This asset management practice establishes requirements of transparency and accountability for an assemblage of tangible and intangible infrastructure asset systems for a public or private organization.  
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SIGNIFICANCE AND USE
5.1 This guide promotes the importance of effective and efficient use of resources to satisfy various needs of participants: those who furnish property–customers and owners, those who receive customer or entity property–suppliers, contractors, and subcontractors, and the audit community, while providing reasonable assurance of effective internal controls.  
5.2 The objective of this guide is to promote a life-cycle approach using the elements of good internal controls.  
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SCOPE
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SCOPE
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5.1 The API is a metric used to communicate the relative importance of assets in terms of mission criticality, security, or other measures important to the entity. It establishes a basis for evaluating prioritization of asset resources.  
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SCOPE
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SIGNIFICANCE AND USE
4.1 LRP should be administratively controlled and managed using less resource-intensive methods than higher risk property.  
4.2 The type and scope of control and management should be commensurate with the level of risk. The entity shall determine the level of risk considering the following criteria:  
4.2.1 Scarcity,  
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Note 1: The listing in 4.2.1 – 4.2.14 is not all inclusive and may be supplemented by the entity and country. The management threshold/monetary value for item 4.2.7 in the United States and internationally may fluctuate up to $5000.00 or higher depending on agency and industry type.  
4.3 The information received from conducting standard asset Life Cycle Processes (LCP) within each Life Cycle Stage (LCS) for LRP may not provide sufficient value to the entity that is equal to or greater than the cost associated with performing the processes.  
4.4 Entities should establish policies and procedures, based on certain criteria in determining whether all or selected asset LCP should be conducted for LRP.  
4.5 The success of any entity is dependent in part on its operational effectiveness. To be effective entities should shift their focus from “risk avoidance” to one of “risk management.” The required processes and associated cost to eliminate all risk is prohibitive and contrary to producing timely, high-quality, and competitive products and services.  
4.6 While a variety of different strategies can mitigate or eliminate risk, the process for identifying risk includes:  
4.6.1 Vulnera...
SCOPE
1.1 This practice covers the assessment of risk and management of low risk property (LRP).  
1.2 This practice is directed at tangible LRP.  
1.3 This practice does not promote mismanagement or dereliction of duty to protect property, nor protecting property unreasonably – to the extent that usefulness is impaired. This practice recognizes the constraints of materiality and costs versus benefits in the control and management of property.  
1.4 This international standard was developed in accordance with internationally recognized principles on standardization established in the Decision on Principles for the Development of International Standards, Guides and Recommendations issued by the World Trade Organization Technical Barriers to Trade (TBT) Committee.

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Standard Practice for Uniform Data Management in Asset Management Records Systems

SIGNIFICANCE AND USE
4.1 Uniform asset management data is intended to provide a means of enabling accurate summary level information and reports to improve operational and strategic management capabilities at all phases of the asset lifecycle.  
4.2 Entities should manage the asset management records system in accordance with this practice to maintain data consistency, integrity, and usability and thus achieve uniform data.
SCOPE
1.1 This practice is intended to be used for records of all types of assets.  
1.2 This practice provides guidance on establishing and maintaining uniform asset data within an asset management records system.  
1.3 See ASTM E2604, Standard Practice for Data Characteristics of Equipment Asset Record, for mandatory and optional data characteristics required in the creation of an asset record.  
1.4 This standard does not purport to address all of the safety concerns, if any, associated with its use. It is the responsibility of the user of this standard to establish appropriate safety and health practices and determine the applicability of regulatory limitations prior to use.

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ASTM E1804-16(2023)(Practice)
Standard Practice for Performing and Reporting Cost Analysis During the Design Phase of a Project

SIGNIFICANCE AND USE
5.1 This practice increases the level of communication, provides an organized approach to cost control during the design of a project, and also provides a means of identifying extraordinary cost items and changes in assumptions between estimates.  
5.2 The users of this practice include owners, developers, contractors, cost professionals, estimators, architects, engineers, specification writers, quantity surveyors, and anyone charged with the responsibility of successfully managing the design of a building and its related site work within a specified project budget.  
5.3 Use this reporting format during the following:  
5.3.1 Contracting for design cost analysis services,  
5.3.2 Comparing the current design costs to a previous estimate, and  
5.3.3 Responding to each design phase.  
5.4 This practice provides a tool for analyzing design options and examining strategies to maintain the project budget.
SCOPE
1.1 This practice covers an arranged method for providing cost analysis during the design phase of a building project.  
1.2 The use of this practice increases the level of communication between the design professional, owner, and the cost professional providing the cost consulting services.  
1.3 The practice establishes a structured method to support design decisions.  
1.4 The practice provides design and cost professionals with a framework for historically tabulating information to be used on relevant future projects.  
1.5 This international standard was developed in accordance with internationally recognized principles on standardization established in the Decision on Principles for the Development of International Standards, Guides and Recommendations issued by the World Trade Organization Technical Barriers to Trade (TBT) Committee.

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SIGNIFICANCE AND USE
2.1 The terminology included in this standard is intended to provide definitions for sustainable manufacturing terms. This standard is intended to be referenced by other sustainable manufacturing standards.  
2.2 The terms defined in this standard are those which have specific meaning in the context of sustainable manufacturing. Terms that have more general application, or for which the dictionary definition is applicable, are not included.  
2.3 Terms having application only within a specific standard, or having meaning unique to the context of that standard, are defined or explained in the terminology section of the individual standard, and are not included here.
SCOPE
1.1 The standard includes terminology applicable to sustainable manufacturing.  
1.2 The values stated in either SI units or inch-pound units are to be regarded separately as standard. The values stated in each system are not necessarily exact equivalents; therefore, to ensure conformance with the standard, each system shall be used independently of the other, and values from the two systems shall not be combined.  
1.3 This international standard was developed in accordance with internationally recognized principles on standardization established in the Decision on Principles for the Development of International Standards, Guides and Recommendations issued by the World Trade Organization Technical Barriers to Trade (TBT) Committee.

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