ASTM E2936-13
(Guide)Standard Guide for Contractor Self Assessment for U.S. Government Property Management Systems
Standard Guide for Contractor Self Assessment for U.S. Government Property Management Systems
SIGNIFICANCE AND USE
4.1 The intent of this guide is to provide a foundation for the minimum effective internal assessment of a contractor’s Government property management system. A contractor may incorporate all or part of this guide in accordance with its established procedures and operating environment. Self assessment should be used to identify deficiencies, related increases to risk, and to serve as a method for obtaining correction to those deficiencies, independent of, and often in advance of, a Government audit, review or assessment. It should also be used to assist in determining the effective assignment of property management resources; and to serve as a method for promoting continuous improvement in property management practices. Self assessments, in and of themselves may not be sufficiently independent to address external or Government review, assessment, or audit requirements.
4.2 To the extent possible, a CSA program should provide a level of objectivity similar to that of a property management system analysis performed by a Government or other external auditor. Individuals who perform assessments should not be the same individuals who perform the functions being tested when sufficient resources are available. The contractor’s official written procedures should identify functional positions responsible for performing the self assessment and address management controls used to maintain independence and prevent conflicts of interest whenever individuals who perform property functions also participate in CSA activities.
4.3 The results of the CSA alone do not determine adequacy or inadequacy of the contractor’s Government property management system but should identify the level of risk presented by the contractor’s business practices. The results of the CSA should be made available to external auditors or reviewers for potential inclusion in their audits or reports in accordance with contractual requirements and the contractor’s procedures.
SCOPE
1.1 This guide is intended to be used by entities engaged in contracts with the Government of the United States of America.
1.2 This guide applies to the current version of the FAR Government Property clause 52.245-1 dated April 2012. Entities with earlier or subsequently dated requirements/contracts should address any contractual difference when applying this guide.
1.3 This standard does not purport to address all of the safety concerns, if any, associated with its use. It is the responsibility of the user of this standard to establish appropriate safety and health practices and determine the applicability of regulatory limitations prior to use.
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Designation: E2936 − 13
Standard Guide for
Contractor Self Assessment for U.S. Government Property
1
Management Systems
This standard is issued under the fixed designation E2936; the number immediately following the designation indicates the year of
original adoption or, in the case of revision, the year of last revision. A number in parentheses indicates the year of last reapproval. A
superscript epsilon (´) indicates an editorial change since the last revision or reapproval.
INTRODUCTION
The purpose of this standard is to provide guidance for a Contractor Self Assessment (CSA)
program that addresses the requirement of Federal Acquisition Regulation (FAR) 52.245-1 (Govern-
ment Property) that contractors perform periodic reviews, surveillances, self assessments or audits.
This guide is intended to assist contractors in developing a CSA program that provides reasonable
assurance of the effectiveness of the contractor’s government property management system to internal
and external stakeholders. Use of this guide should enable contractors to objectively evaluate
Government property management system risks, discover deficiencies, identify the root causes and
implement corrective actions.
1. Scope E2234 Practice for Sampling a Stream of Product by Attri-
butes Indexed by AQL
1.1 This guide is intended to be used by entities engaged in
E2811 Practice for Management of Low Risk Property
contracts with the Government of the United States of
(LRP)
America.
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2.2 Federal Acquisition Regulation (FAR):
1.2 This guide applies to the current version of the FAR
52.245–1 Government Property (current version)
Government Property clause 52.245-1 dated April 2012. Enti-
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2.3 Other Standards:
ties with earlier or subsequently dated requirements/contracts
GAGAS Generally Accepted Government Auditing Stan-
should address any contractual difference when applying this
dards (current version)
guide.
1.3 This standard does not purport to address all of the
3. Terminology
safety concerns, if any, associated with its use. It is the
3.1 Definitions: For definitions of additional terms, refer to
responsibility of the user of this standard to establish appro-
Terminology E2135.
priate safety and health practices and determine the applica-
3.1.1 classification of defects, n—the enumeration of pos-
bility of regulatory limitations prior to use.
sible defects of the assessment sample classified according to
their seriousness, that is, critical, major or minor defect.
2. Referenced Documents
3.1.2 confidence level, n—a statistical measure of the
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2.1 ASTM Standards:
amountofreliabilitythatarandomstatisticalsamplerepresents
E2135 Terminology for Property and Asset Management
the entire population.
E2279 Practice for Establishing the Guiding Principles of
3.1.3 contractor, n—an entity that has entered into a con-
Property Management
tractual relationship with one or more agencies of the Govern-
E2452 Practice for Equipment Management Process Matu-
ment of the United States of America to provide goods or
rity (EMPM) Model
services.
3.1.4 contractor self assessment (CSA), n—An auditing,
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This test method is under the jurisdiction of ASTM Committee E53 on Asset
assessment, review or surveillance program implemented by a
Management and is the direct responsibility of Subcommittee E53.20 on United
States Government Contract Property Management.
Current edition approved Nov. 1, 2013. Published November 2013. DOI:
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10.1520/E2936–13 Available from U.S. General ServicesAdministration (GSA), One Constitution
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For referenced ASTM standards, visit the ASTM website, www.astm.org, or Square, 1275 First Street, NE, Washington, DC 20417, http://acquisition.gov/far/
contact ASTM Customer Service at service@astm.org. For Annual Book of ASTM index.html.
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Standards volume information, refer to the standard’s Document Summary page on Available from U.S. Government Accountability Office, 441 G Street, NW,
the ASTM website. Washington, DC 20548, http://www.gao.gov/yellowbook.
Copyright © ASTM International, 100 Barr Harbor Drive, PO Box C700, West Conshohocken, PA 19428-2959. United States
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E2936 − 13
contractor to identify, evaluate and take corrective action on Governmentaudit,revieworassessment.Itshouldalsobeused
compliance and operational risks resulting from business to assist in determining the effective assignment of property
practices for government property management. managementresources;andtoserveasamethodforpromoting
continuous improvement in property management practices.
3.1.5 critical defect, n—a significant and systemic defect
Self assessments, in and of themselves may not be sufficiently
that would have a material effect on contract performance or
independent to address external or Government review,
cause concern for the reliabili
...
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