This document provides guidance for decision making and processes associated with the selection, design, implementation and maintenance of software for managing records, according to the principles specified in ISO 15489-1. This document is applicable to any kind of records system supported by software, including paper records managed by software, but is particularly focused on software for managing digital records. This document provides guidance to records professionals charged with, or suppor...view more

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This document presents a model for cloud records management and outlines the risks and issues that are considered by records managers before adopting cloud services for records management. The model for cloud records management includes a stakeholder model, processes, metadata, architecture, and use cases. Risks and issues are classified into those originating from cloud services internally and those originating from cloud services externally. Internal risks are associated with cloud services, s...view more

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This document provides model, high-level functional requirements and associated guidance for software applications that are intended to manage digital records (including digital copies of analogue source records), either as the main purpose of the application or as a part of an application that is primarily intended to enable other business functions and processes. It does not include: — functional requirements for applications that manage analogue records; — generic design requirements such as ...view more

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This document contains terms and definitions that are relevant to the core concepts of the records management domain. It does not limit the definition of new terms in ISO/TC 46/SC 11 standards.

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The document creates a common language that embeds records management concerns and requirements into enterprise architecture with the twin goals of building consensus — among records managers, enterprise architects and solution architects, and — across the domains of records management, enterprise architecture and solution architecture. NOTE This common understanding of Records Management enables Enterprise Architects to understand the motivations, concerns and goals of Records Managers, recogni...view more

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This document specifies requirements to be met by a management system for records (MSR) in order to support an organization in the achievement of its mandate, mission, strategy and goals. It addresses the development and implementation of a records policy and objectives and gives information on measuring and monitoring performance. An MSR can be established by an organization or across organizations that share business activities. Throughout this document, the term "organization" is not limited ...view more

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This document provides guidance on how to carry out appraisal for managing records. It describes some of the products and outcomes that can be delivered using the results of appraisal. As such, this document describes a practical application of the concept of appraisal outlined in ISO 15489-1. This document: a) lists some of the main purposes for appraisal; b) describes the importance of establishing scope for appraisal; c) explains how to analyse business functions and develop an understanding ...view more

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ISO 23081-1:2017 covers the principles that underpin and govern records management metadata. These principles are applicable to: - records and their metadata; - all processes that affect them; - any system in which they reside; - any organization that is responsible for their management.

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ISO 17068:2017 specifies requirements for a trusted third party repository (TTPR) to support the authorized custody service in order to safeguard provable integrity and authenticity of clients' digital records and serve as a source of reliable evidence. ISO 17068:2017 is applicable to retention or repository services for digital records as a source of evidence during the retention periods of legal obligation in both the private and the public sectors. ISO 17068:2017 has the limitation that the a...view more

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ISO 15489-1:2016 defines the concepts and principles from which approaches to the creation, capture and management of records are developed. This part of ISO 15489 describes concepts and principles relating to the following: a) records, metadata for records and records systems; b) policies, assigned responsibilities, monitoring and training supporting the effective management of records; c) recurrent analysis of business context and the identification of records requirements; d) records controls...view more

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ISO 30302:2015 gives guidance for the implementation of a MSR in accordance with ISO 30301. This International Standard is intended to be used in conjunction with ISO 30300 and ISO 30301. This International Standard does not modify and/or reduce the requirements specified in ISO 30301. It describes the activities to be undertaken when designing and implementing a MSR. ISO 30302:2015 is intended to be used by any organization implementing a MSR. It is applicable to all types of organization (e.g....view more

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ISO/TR 18128:2014 intends to assist organizations in assessing risks to records processes and systems so they can ensure records continue to meet identified business needs as long as required. ISO/TR 18128:2014: a) establishes a method of analysis for identifying risks related to records processes and systems, b) provides a method of analysing the potential effects of adverse events on records processes and systems, c) provides guidelines for conducting an assessment of risks related to records ...view more

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This International Standard specifies the planning issues, requirements and procedures for the conversion and/or migration of digital records (which includes digital objects plus metadata) in order to preserve the authenticity, reliability, integrity and usability of such records as evidence of business transactions. These digital records can be active or residing in a repository. These procedures do not comprehensively cover: — backup systems; — preservation of digital records; — functionality ...view more

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ISO/TR 23081-3:2011 provides guidance on conducting a self-assessment on records metadata in relation to the creation, capture and control of records. The self-assessment helps to: identify the current state of metadata capture and management in or across organizations; identify priorities of what to work on and when; identify key requirements from ISO 23081-1:2006 and ISO 23081-2:2009; evaluate progress in the development of a metadata framework for the implementation of specific systems and pr...view more

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ISO/TR 13028:2010: establishes guidelines for creating and maintaining records in digital format only, where the original paper, or other non-digital source record, has been copied by digitizing; establishes best practice guidelines for digitization to ensure the trustworthiness and reliability of records and enable consideration of disposal of the non-digital source records; establishes best practice guidelines for the trustworthiness of the digitized records which may impact on the legal admis...view more

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ISO/TS 23081-2:2009 establishes a framework for defining metadata elements consistent with the principles and implementation considerations outlined in ISO 23081-1:2006. The purpose of this framework is to: to enable standardized description of records and critical contextual entities for records, to provide common understanding of fixed points of aggregation to enable interoperability of records, and information relevant to records, between organizational systems, to enable re-use and standardi...view more

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ISO/TR 26122:2008 provides guidance on work process analysis from the perspective of the creation, capture and control of records. It identifies two types of analyses, namely functional analysis (decomposition of functions into processes), and sequential analysis (investigation of the flow of transactions). Each analysis entails a preliminary review of context (i.e. mandate and regulatory environment) appropriate for the analysis. The components of the analysis can be undertaken in various combi...view more

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ISO 22310:2006 allows the appropriate incorporation of records requirements, according to ISO 15489-1, ISO/TR 15489-2 and 23081-1, which are applicable to all standards that require the creation and retention of records, into other standards. It also highlights the different elements that need to be considered as components of a comprehensive records management framework. This guidance is in addition to the procedures for technical work and the methodology for the development of International St...view more

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ISO/TR 17068:2012 details the authorized custody services of a Trusted Third Party Repository (TTPR) in order to ensure provable integrity and authenticity of the clients' digital records and serve as a source of reliable evidence. It describes the services and processes to be provided by a TTPR for the clients' digital records during the retention period, to ensure trust. It also details the criteria of "trustworthiness" and the particular requirements of TTPR services, hardware and software sy...view more

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ISO 30301:2011 specifies requirements to be met by a management system for records (MSR) in order to support an organization in the achievement of its mandate, mission, strategy and goals. It addresses the development and implementation of a records policy and objectives and gives information on measuring and monitoring performance. ISO 30301:2011 can be implemented with other Management System Standards (MSS). It is especially useful to demonstrate compliance with the documentation and records ...view more

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ISO 30300:2011 defines terms and definitions applicable to the standards on management systems for records (MSR) prepared by ISO/TC 46/SC 11. It also establishes the objectives for using a MSR, provides principles for a MSR, describes a process approach and specifies roles for top management. ISO 30300:2011 is applicable to any type of organization that wishes to: · establish, implement, maintain and improve a MSR to support its business; · assure itself of conformity with its stated records pol...view more

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ISO 16175-2:2011 is applicable to products that are often termed "electronic records management systems" or "enterprise content management systems". ISO 16175-2:2011 uses the term digital records management systems for those software applications whose primary function is records management. It does not seek to set requirements for records still in use and held within business systems. Digital objects created by email, word processing, spreadsheet and imaging applications (such as text documents...view more

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ISO 16175-1 establishes fundamental principles and functional requirements for software used to create and manage digital records in office environments. It is intended to be used in conjunction with ISO 16175-2 and ISO 16175-3. ISO 16175-1 establishes the principles of good practice, guiding principles, implementation guidelines and lists risks and mitigations for the purpose of enabling better management of records in organisations; supporting the business needs of an organisation by enabling ...view more

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ISO 16175-3:2010 specifies general requirements and guidelines for records management and gives guidelines for the appropriate identification and management of evidence (records) of business activities transacted through business systems. It gives guidelines to understand processes and requirements for identifying and managing records in business systems; to develop requirements for functionality for records to be included in a design specification when building, upgrading or purchasing business...view more

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ISO/TS 23081-2:2007 establishes a framework for defining metadata elements consistent with the principles and implementation considerations outlined in ISO 23081-1:2006. The purpose of this framework is to: enable standardized description of records and critical contextual entities for records, provide common understanding of fixed points of aggregation to enable interoperability of records, and information relevant to records, between organizational systems, enable re-use and standardization of...view more

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ISO 23081-1:2006 covers the principles that underpin and govern records management metadata. These principles apply through time to: records and their metadata; all processes that affect them; any system in which they reside; any organization that is responsible for their management.

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ISO/TS 23081-1:2004 covers the principles that underpin and govern records management metadata.

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This part of ISO 15489 is an implementation guide to ISO 15489-1 for use by record management professionals and those charged with managing records in their organizations. It provides one methodology that will facilitate the implementation of ISO 15489-1 in all organizations that have a need to manage their records. It gives an overview of the processes and factors to consider in organizations wishing to comply with ISO 15489-1.

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