ASTM E2605-13

Standard Practice for Receiving Assets

SIGNIFICANCE AND USE
4.1 It is the intent of these principles in this practice to provide guidance for an effective and efficient system for receiving assets.  
4.2 These principles are applicable to any organizational structure or any position having the responsibility for receiving assets on behalf of their entity.
SCOPE
1.1 This practice covers the process for verifying, recording, and reporting receipt of assets (that is, equipment, supplies, and material).  
1.2 Entities use a variety of means to document the receipt of assets. This practice details the fundamental concepts of the receiving process.  
1.3 This standard does not purport to address all of the safety concerns, if any, associated with its use. It is the responsibility of the user of this standard to establish appropriate safety and health practices and determine the applicability of regulatory limitations prior to use.

General Information

• Status: Historical
• Publication Date: 31-Jul-2013
• ICS: 03.160 - Law. Administration
• Technical Committee: E53 - Asset Management
• Drafting Committee: E53.01 - Process Management

Relations

• Replaces: ASTM E2605-08 - Standard Practice for Receiving Property
• Effective Date: 01-Aug-2013
• Referred By: ASTM E2606-18 - Standard Practice for Receipt Notification as a Result of Tangible Asset Movement
• Effective Date: 01-Aug-2013
• Referred By: ASTM E2675-22 - Standard Practice for Asset Management System Outcomes
• Effective Date: 01-Aug-2013

Standards Content (Sample)

NOTICE: This standard has either been superseded and replaced by a new version or withdrawn.
Contact ASTM International (www.astm.org) for the latest information
Designation: E2605 − 13
Standard Practice for
1
Receiving Assets
This standard is issued under the fixed designation E2605; the number immediately following the designation indicates the year of
original adoption or, in the case of revision, the year of last revision. A number in parentheses indicates the year of last reapproval. A
superscript epsilon (´) indicates an editorial change since the last revision or reapproval.
1. Scope 5. Procedure for Receiving Incoming Tangible Assets
1.1 Thispracticecoverstheprocessforverifying,recording, 5.1 Ensure incoming assets are not visibly damaged and is
andreportingreceiptofassets(thatis,equipment,supplies,and
accurately documented.
material).
5.2 Examine the shipment to confirm that it is properly
1.2 Entities use a variety of means to document the receipt
addressed and due to the receiving activity and ensure there is
of assets. This practice details the fundamental concepts of the
no external damage or visible tampering to the shipping
receiving process.
container(s).
5.2.1 In the event that damage is detected in the packing
1.3 This standard does not purport to address all of the
material or there is reasonable certainty the asset is physically
safety concerns, if any, associated with its use. It is the
damaged, or both, notify the appropriate organization, docu-
responsibility of the user of this standard to establish appro-
ment the damage, and acquire the carrier’s acknowledgement
priate safety and health practices and determine the applica-
concerning the damage before allowing the carrier to depart
bility of regulatory limitations prior to use.
(depending on the carrier, this may be through written docu-
mentation or electronic means). If appropriate, consider refus-
2. Referenced Documents
ing the shipment. Note that in some cases the carrier cannot, or
2
2.1 ASTM Standards:
is under no obligation to, return a shipment.
E2135 Terminology for Property and Asset Management
5.2.2 Before refusing incoming assets, considerations shall
be made as to the importance and consequences of the asset
3. Terminology
being refused. Refusal should be reported immediately to the
3.1 Definitions—For definitions relating to asset
appropriate organization.
management, refer to Terminology E2135.
5.3 Ensure the quantity of containers (that is, cartons,
3.2 receipt, n—acknowledgement of assets received.
pallets, or boxes) agree with the quantity on the incoming
3.3 system, n—method or set of procedures for achieving transportation documentation (if supplied).
something.
5.3.1 In the event that a shortage or overage is detected,
notify the appropriate organization, document the
4. Significance and Use discrepancies, and acquire the carrier’s acknowledgement con-
cerning the anomalies before allowing the carrier to depart (by
4.1 It is the intent of these principles in this practice to
means of written documentation or electronic means).
provide guidance for an effective and efficient system for
5.3.2 Quantity discrepancies shall be reported immediately
receiving assets.
to the appropriate organization for resolution.
4.2 These principles are applicable to any organizational
5.4 If the shipping address is correct, there is no visible
structure or any position having the responsibility for receiving
damage, and the number of containers is correct, the receiving
assets on behalf of their entity.
organization shall accept the shipment.
5.4.1 If the address is obviously incorrect, refuse acceptance
of the shipment.
1
This practice is under the jurisdiction of ASTM Committee E53 on Asset
Management and is the direct responsibility of Subcommittee E53.01 on Process
5.5 Locate the incoming documentation. In most cases,
Management.
incoming documentation will accompany the shipment (that is,
Current edition approved Aug. 1, 2013. Published August 2013. Originally
packing slip, shipping document, and invoice). If no documen-
approved in 2008. Last previous edition approved in 2008 as E2605–08. DOI:
10.1520/E2605-13.
tation is present, the receiving entity shall either contact the
2
For referenced ASTM standards, visit the ASTM website, www.astm.org, or
shipping entity requesting documentation or generate a docu-
contact ASTM Customer Service at [e-mail]. For Annual Book of ASTM
ment listing the following information:
Standards volume information, refer to the standard’s Document Summary page on
the ASTM website. 5.5.1 Name of shipping entity,
Copyright © ASTM International, 100 Barr Harbor Drive, PO Box C700, West Conshohocken, PA 19428-2959. United States
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E2605 − 13
5.5.2 Date shipment arrived, should be considered before setting this time frame. This time
5.5.3 Authority for the shipment (for example, purchase frame may vary based upon the type of asset and its cha
...

This document is not an ASTM standard and is intended only to provide the user of an ASTM standard an indication of what changes have been made to the previous version. Because
it may not be technically possible to adequately depict all changes accurately, ASTM recommends that users consult prior editions as appropriate. In all cases only the current version
of the standard as published by ASTM is to be considered the official document.
Designation: E2605 − 08 E2605 − 13
Standard Practice for
1
Receiving PropertyAssets
This standard is issued under the fixed designation E2605; the number immediately following the designation indicates the year of
original adoption or, in the case of revision, the year of last revision. A number in parentheses indicates the year of last reapproval. A
superscript epsilon (´) indicates an editorial change since the last revision or reapproval.
1. Scope
1.1 This practice covers the process for verifying, recording, and reporting receipt of tangible personal property assets (that is,
equipment, supplies, and material).
1.2 Entities use a variety of means to document the receipt of property.assets. This practice details the fundamental concepts
of the receiving process.
1.3 This standard does not purport to address all of the safety concerns, if any, associated with its use. It is the responsibility
of the user of this standard to establish appropriate safety and health practices and determine the applicability of regulatory
limitations prior to use.
2. Referenced Documents
2
2.1 ASTM Standards:
E2135 Terminology for Property and Asset Management
3. Terminology
3.1 Definitions—For definitions relating to property and asset management, refer to Terminology E2135.
3.2 Definitions of Terms Specific to This Standard:
3.2.1 incoming documentation, n—documentation accompanying an inbound shipment that itemizes a shipment.
1
This practice is under the jurisdiction of ASTM Committee E53 on PropertyAsset Management Systems and is the direct responsibility of Subcommittee E53.01 on
Process Management.
Current edition approved Feb. 15, 2008Aug. 1, 2013. Published March 2008August 2013. Originally approved in 2008. Last previous edition approved in 2008 as
E2605–08. DOI: 10.1520/E2605-08.10.1520/E2605-13.
2
For referenced ASTM standards, visit the ASTM website, www.astm.org, or contact ASTM Customer Service at [e-mail]. For Annual Book of ASTM Standards
volume information, refer to the standard’s Document Summary page on the ASTM website.
3.2.1.1 Discussion—
This could take form as a packing slip, a shipping document, or an invoice and could be either paper or electronic.
3.2.2 discrepancies incident to shipment, n— differences (that is, count, condition, or description) between the items
documented to have been shipped and items actually received.
3.2.3 receipt, n—acknowledgement of goods received.
3.2.4 receiving, n—process of accepting incoming equipment or material, or both, into an entities’ control and includes
verifying, identifying, and recording incoming equipment or material, or both.
3.2.5 system, n—method or set of procedures for achieving something.
3.2 receipt, n—acknowledgement of assets received.
3.3 system, n—method or set of procedures for achieving something.
4. Significance and Use
4.1 It is the intent of these principles in this practice to provide guidance for an effective and efficient system for receiving
property. assets.
4.2 These principles are applicable to any organizational structure or any position having the responsibility for receiving
tangible property assets on behalf of their entity.
Copyright © ASTM International, 100 Barr Harbor Drive, PO Box C700, West Conshohocken, PA 19428-2959. United States
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---------------------- Page: 1 ----------------------
E2605 − 13
5. Procedure for Receiving Incoming Tangible PropertyAssets
5.1 Ensure incoming tangible property is assets are not visibly damaged and is accurately documented.
5.2 Examine the shipment to confirm that it is properly addressed and due to the receiving activity and ensure there is no
external damage or visible tampering to the shipping container(s).
5.2.1 In the event that damage is detected in the packing material or there is reasonable certainty the propertyasset is physically
damaged, or both, notify the appropriate organization, document the damage, and acquire the carrier’s acknowledgement
concerning the damage before allowing the carrier to depart (depending on the carrier, this may be through written documentation
or electronic means). If appropriate, consider refusing the shipment. Note that in some cases the carrier cannot, or is under no
obligation to, return a shipment.
5.2.2 Before refusing incoming tangible property, assets, considerations shall be made as to the importance and consequences
of the propertyasset being refused. Refusal should be reported immediately to the appropriate organization.
5.3 Ensure the quantity of containers (that is, cartons, pallets, or boxes) agree w
...