ASTM E2747-11
(Specification)Standard Specification for Evaluation and Selection of Onsite Offices for Environmentally Sustainable Meetings, Events, Trade Shows, and Conferences (Withdrawn 2020)
Standard Specification for Evaluation and Selection of Onsite Offices for Environmentally Sustainable Meetings, Events, Trade Shows, and Conferences (Withdrawn 2020)
SCOPE
1.1 This specification delineates procedural requirements for establishing onsite offices in conjunction with meetings, events, trade shows, or conferences (hereafter, referred to as events) by planners and suppliers.
1.2 Establishing an onsite office is the practice of procuring and equipping planner event or working spaces used for operational purposes, within or nearby the venues.
1.3 This specification pertains to onsite offices established by the event organizers for use by the event’s planner, staff, volunteers, sponsors, or vendors requiring temporary offices.
1.4 An environmentally sustainable office includes aspects of accommodations, communication and marketing materials, exhibits, food and beverage, venues, and transportation specifications. The specifications of these standards shall be visited and understood by planners and suppliers in order to effectively carry out the specifications of the onsite office standard.
1.5 There are nine specifications covering the following areas of meeting planning: destination selection, accommodations, food and beverage, audio visual, onsite offices, communication and marketing materials, transportation, exhibits, and venues. Within each specification are eight categories of criteria: staff management policy, communications, waste management, energy, air quality, water, procurement, and community partners. Each category is further split into four progressive levels of achievement. Information within each specification is divided as follows: Main BodyScope, Referenced Documents, Terminology, Planner Requirements for Level 1. Supplier Requirements for Level 1, and Keywords; AnnexesPlanner Requirements for Levels 2 – 4 and Supplier Requirements for Levels 2 – 4.
1.6 All areas of performance under this specification may not be relevant for each event or for each facility or provider of event services. In some cases, an event planner would use this specification in conjunction with other specifications (for example, Specifications , ) or this specification may be used individually. In other words, elements of an event may be separated and considered solely or added together and considered as a unit (for example, venues used individually versus transportation, accommodations, and destination selection used in conjunction). Furthermore, this specification applies separately to each supplier for an event. This means if multiple suppliers are used within the context of a single specification, each supplier shall individually meet the supplier requirements. To be considered an environmentally sustainable event at Level 1, all areas applicable to that event shall be achieved.
1.7 If higher levels are achieved in some sections, the event can only be considered environmentally sustainable at the lowest level achieved.
1.8 The use of levels within this specification recognizes the path to environmentally sustainable meetings is a multi-stage effort. The idea behind the levels is to provide a coherent baseline for measuring environmental performance, to be flexible enough to adapt to the needs of more advanced planners, and to establish a performance path that encourages further environmental performance improvement. In addition, evolution of products and services to support events is expected, allowing additional advancements and underscoring the dynamic nature of environmental sustainability. This specification primarily focuses on environmental sustainability, while some aspects of economic and social sustainability are included recognizing the complete path toward overall sustainability.
1.9 This standard does not purport to address all of the safety concerns, if any, associated with its use. It is the responsibility of the user of this standard to establish appropriate safety and health practices and determine the applicability of regulatory limitations prior to use.
WITHDRAWN RATIONALE
This specification delineates procedural requirements for establish...
General Information
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Designation: E2747 −11
Standard Specification for
Evaluation and Selection of Onsite Offices for
Environmentally Sustainable Meetings, Events, Trade
1
Shows, and Conferences
This standard is issued under the fixed designation E2747; the number immediately following the designation indicates the year of
original adoption or, in the case of revision, the year of last revision. A number in parentheses indicates the year of last reapproval. A
superscript epsilon (´) indicates an editorial change since the last revision or reapproval.
INTRODUCTION
This specification offers a way to address environmental sustainability in the meeting and event
industry. It is a tool for event planners and suppliers to understand the attributes of an environmentally
sustainable event. The goal in developing this specification is to establish common benchmarks for
environmental performance in events for both planner and supplier sectors. This specification
considers the creation of an environmentally sustainable event to be a partnership between planners
and their suppliers. Each plays a critical role in the effort.
In this specification, options are addressed for minimizing the environmental impact of face-to-face
events.Theapproachofthisspecificationistofocusonmeasurableoutcomesandpoliciesforplanners
and suppliers. This maximizes the ability of businesses to select the methods best tailored to their
needs to achieve benchmarks and measurable outcomes.
1. Scope are eight categories of criteria: staff management policy,
communications,wastemanagement,energy,airquality,water,
1.1 This specification delineates procedural requirements
procurement,andcommunitypartners.Eachcategoryisfurther
for establishing onsite offices in conjunction with meetings,
split into four progressive levels of achievement. Information
events, trade shows, or conferences (hereafter, referred to as
within each specification is divided as follows: Main Body—
events) by planners and suppliers.
Scope, Referenced Documents, Terminology, Planner Require-
1.2 Establishing an onsite office is the practice of procuring
ments for Level 1. Supplier Requirements for Level 1, and
and equipping planner event or working spaces used for
Keywords; Annexes—Planner Requirements for Levels 2 – 4
operational purposes, within or nearby the venues.
and Supplier Requirements for Levels 2 – 4.
1.3 This specification pertains to onsite offices established
1.6 All areas of performance under this specification may
by the event organizers for use by the event’s planner, staff,
not be relevant for each event or for each facility or provider of
volunteers, sponsors, or vendors requiring temporary offices.
event services. In some cases, an event planner would use this
specification in conjunction with other specifications (for
1.4 An environmentally sustainable office includes aspects
example, Specifications E2774, E2743) or this specification
of accommodations, communication and marketing materials,
may be used individually. In other words, elements of an event
exhibits, food and beverage, venues, and transportation speci-
may be separated and considered solely or added together and
fications. The specifications of these standards shall be visited
considered as a unit (for example, venues used individually
andunderstoodbyplannersandsuppliersinordertoeffectively
versus transportation, accommodations, and destination selec-
carry out the specifications of the onsite office standard.
tion used in conjunction). Furthermore, this specification
1.5 There are nine specifications covering the following
applies separately to each supplier for an event. This means if
areas of meeting planning: destination selection,
multiple suppliers are used within the context of a single
accommodations, food and beverage, audio visual, onsite
specification, each supplier shall individually meet the supplier
offices, communication and marketing materials,
requirements.To be considered an environmentally sustainable
transportation, exhibits, and venues. Within each specification
event at Level 1, all areas applicable to that event shall be
achieved.
1
This specification is under the jurisdiction of ASTM Committee E60 on
1.7 If higher levels are achieved in some sections, the event
SustainabilityandisthedirectresponsibilityofSubcommitteeE60.90onExecutive.
can only be considered environmentally sustainable at the
Current edition approved Sept. 15, 2011. Published February 2012. DOI:
10.1520/E2747-11. lowest level achieved.
Copyright © ASTM International, 100 Barr Harbor Drive, PO Box C700, West Conshohocken, PA 19428-2959. United States
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E2747 − 11
1.8 Theuseoflevelswithinthisspecificationrecognizesthe and the environment when compared with competing products
path to environmentally sustainable meetings is a multi-stage or
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