Management of terminology resources — Data categories — Part 2: Repositories

This document establishes criteria for the management of data categories for use in the creation and maintenance of language resources within a given community of practice (CoP). It defines the roles and responsibilities associated with the creation and maintenance of such repositories. It also specifies procedures to establish a governance structure for the management of a data category repository (DCR), including the addition of new data category specifications and continuous quality assurance.

Gestion des ressources terminologiques — Catégories de données — Partie 2: Répertoires

Upravljanje terminoloških virov - Podatkovne kategorije - 2. del: Repozitoriji

General Information

Status
Published
Publication Date
07-Jul-2022
Current Stage
6060 - International Standard published
Due Date
28-Oct-2022
Completion Date
08-Jul-2022

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INTERNATIONAL ISO
STANDARD 12620-2
First edition
2022-07
Management of terminology
resources — Data categories —
Part 2:
Repositories
Gestion des ressources terminologiques — Catégories de données —
Partie 2: Répertoires
Reference number
ISO 12620-2:2022(E)
© ISO 2022
---------------------- Page: 1 ----------------------
ISO 12620-2:2022(E)
COPYRIGHT PROTECTED DOCUMENT
© ISO 2022

All rights reserved. Unless otherwise specified, or required in the context of its implementation, no part of this publication may

be reproduced or utilized otherwise in any form or by any means, electronic or mechanical, including photocopying, or posting on

the internet or an intranet, without prior written permission. Permission can be requested from either ISO at the address below

or ISO’s member body in the country of the requester.
ISO copyright office
CP 401 • Ch. de Blandonnet 8
CH-1214 Vernier, Geneva
Phone: +41 22 749 01 11
Email: copyright@iso.org
Website: www.iso.org
Published in Switzerland
© ISO 2022 – All rights reserved
---------------------- Page: 2 ----------------------
ISO 12620-2:2022(E)
Contents Page

Foreword ........................................................................................................................................................................................................................................iv

Introduction .................................................................................................................................................................................................................................v

1 Scope ................................................................................................................................................................................................................................. 1

2 Normative references ..................................................................................................................................................................................... 1

3 Terms and definitions .................................................................................................................................................................................... 1

4 Data category repositories........................................................................................................................................................................ 2

4.1 Data category environments ........................................................................................................................................... ........... 2

4.2 Requirements for a DCR ................................................................................................................................................................. 3

4.3 Data category profiles ...................................................................................................................................................................... 3

4.4 Data category selections ................................................................................................................................................................ 4

5 Roles with governance responsibilities ...................................................................................................................................... 4

5.1 Communities of practice ................................................................................................................................................................ 4

5.1.1 Description .............................................................................................................................................................................. 4

5.1.2 Procedures for establishing a DCR ..................................................................................................................... 4

5.2 Profile experts ........................................................................................................................................................................................ 5

5.2.1 Description .............................................................................................................................................................................. 5

5.2.2 Roles and responsibilities .......................................................................................................................................... 5

5.3 Profile managers ........................................................................................................................................... ........................................ 5

5.3.1 Description .............................................................................................................................................................................. 5

5.3.2 Roles and responsibilities .......................................................................................................................................... 5

5.4 DCR management board ................................................................................................................................................................ 6

5.4.1 Description .............................................................................................................................................................................. 6

5.4.2 Roles and responsibilities .......................................................................................................................................... 6

6 Workflow for data category specification and maintenance ............................................................................... 6

7 Public information and interactions .............................................................................................................................................. 7

Bibliography ................................................................................................................................................................................................................................ 8

iii
© ISO 2022 – All rights reserved
---------------------- Page: 3 ----------------------
ISO 12620-2:2022(E)
Foreword

ISO (the International Organization for Standardization) is a worldwide federation of national standards

bodies (ISO member bodies). The work of preparing International Standards is normally carried out

through ISO technical committees. Each member body interested in a subject for which a technical

committee has been established has the right to be represented on that committee. International

organizations, governmental and non-governmental, in liaison with ISO, also take part in the work.

ISO collaborates closely with the International Electrotechnical Commission (IEC) on all matters of

electrotechnical standardization.

The procedures used to develop this document and those intended for its further maintenance are

described in the ISO/IEC Directives, Part 1. In particular, the different approval criteria needed for the

different types of ISO documents should be noted. This document was drafted in accordance with the

editorial rules of the ISO/IEC Directives, Part 2 (see www.iso.org/directives).

Attention is drawn to the possibility that some of the elements of this document may be the subject of

patent rights. ISO shall not be held responsible for identifying any or all such patent rights. Details of

any patent rights identified during the development of the document will be in the Introduction and/or

on the ISO list of patent declarations received (see www.iso.org/patents).

Any trade name used in this document is information given for the convenience of users and does not

constitute an endorsement.

For an explanation of the voluntary nature of standards, the meaning of ISO specific terms and

expressions related to conformity assessment, as well as information about ISO’s adherence to

the World Trade Organization (WTO) principles in the Technical Barriers to Trade (TBT), see

www.iso.org/iso/foreword.html.

This document was prepared by Technical Committee ISO/TC 37, Language and terminology,

Subcommittee SC 3, Management of terminology resources.

This first edition of ISO 12620-2, together with ISO 12620-1:2022, cancels and replaces ISO 12620:2019,

which has been divided into parts and technically revised. The main changes are as follows:

— ISO 12620:2019 described procedures for defining data categories used in language resources and

described requirements for maintaining a pragmatic, consensus-based repository of harmonized

data category specifications for use in language resources. ISO 12620-1 has been narrowed to focus

on the structure and rationale associated with data category specifications per se.

— The sections of ISO 12620:2019 that dealt with the creation and maintenance of data category

repositories have been moved to this document.
A list of all parts in the ISO 12620 series can be found on the ISO website.

Any feedback or questions on this document should be directed to the user’s national standards body. A

complete listing of these bodies can be found at www.iso.org/members.html.
© ISO 2022 – All rights reserved
---------------------- Page: 4 ----------------------
ISO 12620-2:2022(E)
Introduction

ISO 12620-1 provides requirements and recommendations governing data category specifications for

language resources. It specifies mechanisms for creating, documenting, harmonizing and maintaining

data category specifications in a data category repository (DCR) with the goal of increasing the

interoperability of language resources such as terminological resources, lexicographical resources and

annotated text corpora. This document specifies procedures and practices for the creation, management

and maintenance of DCRs.

Interoperability of language resources is a key factor for supporting innovation and progress in various

focus areas of the language industry, such as terminology management, natural language processing

and annotation schemes. These areas support important sectors of the economy and social development

such as global communication and trade, knowledge extraction and content management.

Researchers and software developers working with language resources benefit greatly from being

able to access a trusted source of information about data categories. Providing a precise description

of the data categories that are used within a given data collection allows for a quick diagnosis of its

compatibility with other data collections or its suitability for use in computer processes. A DCR

containing vetted data category specifications provides users with the information they need in

order to implement data categories in a manner that is consistent with other users. Consequently, the

interoperability of language resources is greatly enhanced.

Data category specifications are normally stored in electronic format in a specially designed database.

This database is called a “data category repository (DCR)”. Today, it is essential for DCRs to be sharable

for all stakeholders. See, for instance, Reference [3], a DCR for language resource descriptions named

DatCatInfo.
© ISO 2022 – All rights reserved
---------------------- Page: 5 ----------------------
INTERNATIONAL STANDARD ISO 12620-2:2022(E)
Management of terminology resources — Data
categories —
Part 2:
Repositories
1 Scope

This document establishes criteria for the management of data categories for use in the creation and

maintenance of language resources within a given community of practice (CoP). It defines the roles

and responsibilities associated with the creation and maintenance of such repositories. It also specifies

procedures to establish a governance structure for the management of a data category repository

(DCR), including the addition of new data category specifications and continuous quality assurance.

2 Normative references

The following documents are referred to in the text in such a way that some or all of their content

constitutes requirements of this document. For dated references, only the edition cited applies. For

undated references, the latest edition of the referenced document (including any amendments) applies.

ISO 12620-1, Management of terminology resources — Data categories — Part 1: Specifications

3 Terms and definitions

For the purposes of this document, the terms and definitions given in ISO 12620-1 and the following

apply.

ISO and IEC maintain terminology databases for use in standardization at the following addresses:

— ISO Online browsing platform: available at https:// www .iso .org/ obp
— IEC Electropedia: available at https:// www .electropedia .org/
3.1
data category specification
DC specification
complete descriptive record of a data category
[SOURCE: ISO 12620-1:2022, 3.5]
3.2
data category repository
DCR
digital collection of data category specifications (3.1)
EXAMPLE DatCatInfo, a DCR for language resources (see Reference [3]).
Note 1 to entry: Data category repositories are used as references when specif
...

SLOVENSKI STANDARD
oSIST ISO/DIS 12620-2:2021
01-marec-2021
Upravljanje terminoloških virov - Podatkovne kategorije - 2. del: Repozitoriji
Management of terminology resources -- Data categories - Part 2: Repositories
Titre manque
Ta slovenski standard je istoveten z: ISO/DIS 12620-2
ICS:
01.020 Terminologija (načela in Terminology (principles and
koordinacija) coordination)
35.240.30 Uporabniške rešitve IT v IT applications in information,
informatiki, dokumentiranju in documentation and
založništvu publishing
oSIST ISO/DIS 12620-2:2021 en

2003-01.Slovenski inštitut za standardizacijo. Razmnoževanje celote ali delov tega standarda ni dovoljeno.

---------------------- Page: 1 ----------------------
oSIST ISO/DIS 12620-2:2021
---------------------- Page: 2 ----------------------
oSIST ISO/DIS 12620-2:2021
DRAFT INTERNATIONAL STANDARD
ISO/DIS 12620-2
ISO/TC 37/SC 3 Secretariat: DIN
Voting begins on: Voting terminates on:
2021-01-20 2021-04-14
Management of terminology resources — Data
categories —
Part 2:
Repositories
ICS: 01.020; 35.240.30
THIS DOCUMENT IS A DRAFT CIRCULATED
FOR COMMENT AND APPROVAL. IT IS
THEREFORE SUBJECT TO CHANGE AND MAY
NOT BE REFERRED TO AS AN INTERNATIONAL
STANDARD UNTIL PUBLISHED AS SUCH.
IN ADDITION TO THEIR EVALUATION AS
BEING ACCEPTABLE FOR INDUSTRIAL,
This document is circulated as received from the committee secretariat.
TECHNOLOGICAL, COMMERCIAL AND
USER PURPOSES, DRAFT INTERNATIONAL
STANDARDS MAY ON OCCASION HAVE TO
BE CONSIDERED IN THE LIGHT OF THEIR
POTENTIAL TO BECOME STANDARDS TO
WHICH REFERENCE MAY BE MADE IN
Reference number
NATIONAL REGULATIONS.
ISO/DIS 12620-2:2021(E)
RECIPIENTS OF THIS DRAFT ARE INVITED
TO SUBMIT, WITH THEIR COMMENTS,
NOTIFICATION OF ANY RELEVANT PATENT
RIGHTS OF WHICH THEY ARE AWARE AND TO
PROVIDE SUPPORTING DOCUMENTATION. ISO 2021
---------------------- Page: 3 ----------------------
oSIST ISO/DIS 12620-2:2021
ISO/DIS 12620-2:2021(E)
COPYRIGHT PROTECTED DOCUMENT
© ISO 2021

All rights reserved. Unless otherwise specified, or required in the context of its implementation, no part of this publication may

be reproduced or utilized otherwise in any form or by any means, electronic or mechanical, including photocopying, or posting

on the internet or an intranet, without prior written permission. Permission can be requested from either ISO at the address

below or ISO’s member body in the country of the requester.
ISO copyright office
CP 401 • Ch. de Blandonnet 8
CH-1214 Vernier, Geneva
Phone: +41 22 749 01 11
Email: copyright@iso.org
Website: www.iso.org
Published in Switzerland
ii © ISO 2021 – All rights reserved
---------------------- Page: 4 ----------------------
oSIST ISO/DIS 12620-2:2021
ISO/DIS 12620-2:2021(E)
Contents Page

Foreword ........................................................................................................................................................................................................................................iv

Introduction ..................................................................................................................................................................................................................................v

1 Scope ................................................................................................................................................................................................................................. 1

2 Normative references ...................................................................................................................................................................................... 1

3 Terms and definitions ..................................................................................................................................................................................... 1

4 Data category repositories ......................................................................................................................................................................... 2

4.1 General interoperability .................................................................................................................................................................. 2

4.2 Requirements for a DCR .................................................................................................................................................................. 3

4.3 Data category profiles ....................................................................................................................................................................... 3

4.4 Data category selections ................................................................................................................................................................. 4

5 Roles with governance responsibilities........................................................................................................................................ 4

5.1 Community of practice ..................................................................................................................................................................... 4

5.1.1 Description .................. .................................................... ...................................................................................................... 4

5.1.2 Procedures for establishing a DCR ................................................................................................................... 4

5.2 Profile experts ......................................................................................................................................................................................... 5

5.2.1 Description .................. .................................................... ...................................................................................................... 5

5.2.2 Roles and responsibilities of profile experts ........................................................................................... 5

5.3 Profile managers ................................................................................................................................................................................... 5

5.3.1 Description .................. .................................................... ...................................................................................................... 5

5.3.2 Roles and responsibilities ........................................................................................................................................ 5

5.4 DCR Management Board ................................................................................................................................................................. 6

5.4.1 Description .................. .................................................... ...................................................................................................... 6

5.4.2 Roles and responsibilities ........................................................................................................................................ 6

6 Workflow for data category specification and maintenance .................................................................................. 6

7 Public information and interactions ............................................................................................................................................... 6

Bibliography ................................................................................................................................................................................................................................ 8

© ISO 2021 – All rights reserved iii
---------------------- Page: 5 ----------------------
oSIST ISO/DIS 12620-2:2021
ISO/DIS 12620-2:2021(E)
Foreword

ISO (the International Organization for Standardization) is a worldwide federation of national standards

bodies (ISO member bodies). The work of preparing International Standards is normally carried out

through ISO technical committees. Each member body interested in a subject for which a technical

committee has been established has the right to be represented on that committee. International

organizations, governmental and non-governmental, in liaison with ISO, also take part in the work.

ISO collaborates closely with the International Electrotechnical Commission (IEC) on all matters of

electrotechnical standardization.

The procedures used to develop this document and those intended for its further maintenance are

described in the ISO/IEC Directives, Part 1. In particular, the different approval criteria needed for the

different types of ISO documents should be noted. This document was drafted in accordance with the

editorial rules of the ISO/IEC Directives, Part 2 (see www .iso .org/ directives).

Attention is drawn to the possibility that some of the elements of this document may be the subject of

patent rights. ISO shall not be held responsible for identifying any or all such patent rights. Details of

any patent rights identified during the development of the document will be in the Introduction and/or

on the ISO list of patent declarations received (see www .iso .org/ patents).

Any trade name used in this document is information given for the convenience of users and does not

constitute an endorsement.

For an explanation of the voluntary nature of standards, the meaning of ISO specific terms and

expressions related to conformity assessment, as well as information about ISO's adherence to the

World Trade Organization (WTO) principles in the Technical Barriers to Trade (TBT), see www .iso .org/

iso/ foreword .html.

This document was prepared by Technical Committee ISO/TC 37, Language and terminology,

Subcommittee SC 3, Management of terminology resources.
A list of all parts in the ISO 12620 series can be found on the ISO website.

Any feedback or questions on this document should be directed to the user’s national standards body. A

complete listing of these bodies can be found at www .iso .org/ members .html.
iv © ISO 2021 – All rights reserved
---------------------- Page: 6 ----------------------
oSIST ISO/DIS 12620-2:2021
ISO/DIS 12620-2:2021(E)
Introduction

ISO 12620-1, Management of terminology resources — Data categories—Part 1: Specifications, provides

guidelines and requirements governing data category specifications for language resources. It specifies

mechanisms for creating, documenting, harmonizing and maintaining data category specifications in a

data category repository (DCR) with the goal of increasing the interoperability of language resources,

such as terminological resources, lexicographical resources, and annotated text corpora. This

document, Part 2: Repositories, specifies procedures and practices for the creation, management, and

maintenance of DCRs.
© ISO 2021 – All rights reserved v
---------------------- Page: 7 ----------------------
oSIST ISO/DIS 12620-2:2021
---------------------- Page: 8 ----------------------
oSIST ISO/DIS 12620-2:2021
DRAFT INTERNATIONAL STANDARD ISO/DIS 12620-2:2021(E)
Management of terminology resources — Data
categories —
Part 2:
Repositories
1 Scope

This document describes criteria for the management of a repository of data category specifications for

use in the creation and maintenance of language resources within a given community of practice (CoP)

in compliance with ISO 12620-1. The goal of this document is to define the roles and responsibilities

associated with the creation and maintenance of such repositories. It also describes procedures

whereby the community shall establish a governance structure for the management of a data category

repository, as well as the addition of new data category specifications, and continuous quality assurance

procedures.
2 Normative references

The following documents are referred to in the text in such a way that some or all of their content

constitutes requirements of this document. For dated references, only the edition cited applies. For

undated references, the latest edition of the referenced document (including any amendments) applies.

ISO 12620-1 , Management of terminology resources — Data categories — Part 1: Specifications

3 Terms and definitions

For the purposes of this document, the terms and definitions given in ISO 12620-1 and the following apply.

ISO and IEC maintain terminological databases for use in standardization at the following addresses:

— ISO Online browsing platform: available at https:// www .iso .org/obp

— I EC E le c t r op e d i a : av a i l able at ht t p:// w w w . ele c t r op e d i a . or g /

3.1
data category specification
DC specification
complete descriptive record of a data category
3.2
data category repository
DCR
digital collection of data category specifications (3.1)

Note 1 to entry: A DCR for language resources is available at www .datcatinfo .net, which points to https://

d a t c a t i n f o . t er mwe b . s e/ t er mwe b/ app ?s er v ic e = p a g e/ Home [ 3] .

1) Under preparation. (Stage at the time of publication ISO/WD 12620-1.)
© ISO 2021 – All rights reserved 1
---------------------- Page: 9 ----------------------
oSIST ISO/DIS 12620-2:2021
ISO/DIS 12620-2:2021(E)
3.3
data category selection
DC selection
set of data category specifications (3.1) selected from a DCR (3.2)
Note 1 to
...

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