Requirements for electronic advanced data (EDA) in postal operations, in particular compliant to security and customs requirements

This document provides the semantic mapping description of information on the characteristics or
attributes of Low Value Consignments (LVC) which parties in the digital commercial value chain acrossborders
are called upon to handle, compliant to the EU VAT Ecommerce Package as well as the UPU-WCO
customs model.
This document is limited to LVC, the logical definition of an electronic message, which supports the
communication of information about postal items with a unique transport unit identifier.
While different customs processes apply to LVC (goods ≤ €150), and consignments exceeding an intrinsic
value of > €150, this technical specification only applies to LVC. Therefore, it applies to the collection of
import duties (VAT) and not to customs fees.
The document defines both EDIFACT directory 00A and XML implementations to bridge in a semantic
mapping between UPU M33 ITMATT messages and the EU customs data model and its super-reduced
data set, that can be used to convey item-level data for use in customs processing applications.
The document specifies that the supply of certain attribute values, segments and tags is mandatory (M),
whilst the supply of other attributes, segments and tags is specified as optional (O).
This document separates the financial, the data-elements and the physical flow of low value
consignments. Further it defines the use of unique transport identifiers, unique transaction identifiers
and the IOSS VAT Identification number.

Anforderungen für elektronische fortgeschrittene Daten (EAD) im Postverkehr, die den Sicherheits- und Zollvorschriften entsprechen

Services Postaux - Données électroniques avancées (EAD) dans les opérations postales conformes aux exigences de sécurité et de douane

Zahteve za napredne elektronske podatke (EDA) pri poštnem poslovanju, skladnem z varnostnimi in carinskimi zahtevami

General Information

Status
Published
Public Enquiry End Date
30-Sep-2020
Publication Date
26-Nov-2020
Technical Committee
Current Stage
6060 - National Implementation/Publication (Adopted Project)
Start Date
25-Nov-2020
Due Date
30-Jan-2021
Completion Date
27-Nov-2020

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SLOVENSKI STANDARD
SIST-TP CEN/TR 17536:2021
01-januar-2021
Zahteve za napredne elektronske podatke (EDA) pri poštnem poslovanju,
skladnem z varnostnimi in carinskimi zahtevami

Requirements for electronic advanced data (EDA) in postal operations, in particular

compliant to security and customs requirements

Anforderungen für elektronische fortgeschrittene Daten (EAD) im Postverkehr, die den

Sicherheits- und Zollvorschriften entsprechen

Services Postaux - Données électroniques avancées (EAD) dans les opérations postales

conformes aux exigences de sécurité et de douane
Ta slovenski standard je istoveten z: CEN/TR 17536:2020
ICS:
03.240 Poštne storitve Postal services
35.240.69 Uporabniške rešitve IT pri IT applications in postal
poštnih storitvah services
SIST-TP CEN/TR 17536:2021 en,fr,de

2003-01.Slovenski inštitut za standardizacijo. Razmnoževanje celote ali delov tega standarda ni dovoljeno.

---------------------- Page: 1 ----------------------
SIST-TP CEN/TR 17536:2021
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SIST-TP CEN/TR 17536:2021
CEN/TR 17536
TECHNICAL REPORT
RAPPORT TECHNIQUE
November 2020
TECHNISCHER BERICHT
ICS 03.240; 35.240.69
English Version
Requirements for electronic advanced data (EAD) in postal
operations, in particular compliant to security and
customs requirements

Services Postaux - Données électroniques avancées Anforderungen für elektronische fortgeschrittene

(EAD) dans les opérations postales conformes aux Daten (EAD) im Postverkehr, die den Sicherheits- und

exigences de sécurité et de douane Zollvorschriften entsprechen

This Technical Report was approved by CEN on 9 November 2020. It has been drawn up by the Technical Committee CEN/TC

331.

CEN members are the national standards bodies of Austria, Belgium, Bulgaria, Croatia, Cyprus, Czech Republic, Denmark, Estonia,

Finland, France, Germany, Greece, Hungary, Iceland, Ireland, Italy, Latvia, Lithuania, Luxembourg, Malta, Netherlands, Norway,

Poland, Portugal, Republic of North Macedonia, Romania, Serbia, Slovakia, Slovenia, Spain, Sweden, Switzerland, Turkey and

United Kingdom.
EUROPEAN COMMITTEE FOR STANDARDIZATION
COMITÉ EUROPÉEN DE NORMALISATION
EUROPÄISCHES KOMITEE FÜR NORMUNG
CEN-CENELEC Management Centre: Rue de la Science 23, B-1040 Brussels

© 2020 CEN All rights of exploitation in any form and by any means reserved Ref. No. CEN/TR 17536:2020 E

worldwide for CEN national Members.
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CEN/TR 17536:2020 (E)
Contents Page

European foreword ...................................................................................................................................................... 4

Introduction .................................................................................................................................................................... 5

1 Scope .................................................................................................................................................................... 8

2 Normative references .................................................................................................................................... 8

3 Terms and definitions ................................................................................................................................... 9

4 Data Mapping .................................................................................................................................................. 11

4.1 General .............................................................................................................................................................. 11

4.2 Simplified procedure for the collection of import duties ............................................................... 12

4.3 Mapping the UCC-DA, ANNEX B column H7 Super-Reduced Data set against the UPU-

WCO Postal Data model .............................................................................................................................. 14

4.4 Semantic mapping: WHAT, WHO, HOW, WHY .................................................................................... 15

Annex A (informative) Illustrative Semantic mapping: Postal Data Elements (CN23, ITMATT,

EDIFACT, XML) ............................................................................................................................................... 32

Annex B (informative) Mapping Semantic messages to Postal and Non-postal environment ....... 51

Annex C (informative) Stakeholders and Information Exchanges based on UN/EDIFACT ............. 65

C.1 General .............................................................................................................................................................. 65

C.2 Important data elements based on semantic approach ................................................................. 66

C.2.1 General .............................................................................................................................................................. 66

C.2.2 Flow 1: Shipping Notification I - Origin Carrier to Destination Carrier ..................................... 66

C.2.3 Flow 2: Shipping Notification II - Destination Carrier to Destination Customs ...................... 67

C.2.4 Flow 3: Customs Confirmation I - Destination Customs to Destination Carrier ..................... 68

C.2.5 Flow 4: Customs Confirmation II - Destination Carrier to Origin Carrier ................................. 69

C.2.6 Flow 5: Despatch Information I - Origin Carrier to Destination Carrier ................................... 70

C.2.7 Flow 6: Despatch Information II - Destination Carrier to Destination Customs .................... 71

C.2.8 Flow 7: Cross Border Transport Instruction - Origin Carrier to X border Transport

Service Provider ............................................................................................................................................ 72

C.2.9 Flow 8: Consignment Information - X border Transport Service Provider to

Destination Customs .................................................................................................................................... 73

Annex D (informative) Stakeholder and Information Exchanges based on WCO/UPU

flowchart and messaging model .............................................................................................................. 75

D.1 General .............................................................................................................................................................. 75

D.2 WCO - UPU Flow details .............................................................................................................................. 76

D.2.1 General .............................................................................................................................................................. 76

D.2.2 Flow 1: CN23 data ......................................................................................................................................... 76

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CEN/TR 17536:2020 (E)

D.2.3 Flow 2: CN23 data to border agency ...................................................................................................... 79

D.2.4 Flow 3: Assessment complete /Referral notification ...................................................................... 79

D.2.5 Flow 4: Assessment complete or Referral message to origin post.............................................. 80

D.2.6 Flow 4+: Message from origin post to destination post after receiving the referral ............ 80

D.2.6.1 General ............................................................................................................................................................. 80

D.2.6.2 RFI message (Request for Information) ............................................................................................... 80

D.2.6.3 RFS message (Request for Screening) ................................................................................................... 81

D.2.6.4 DNL message (Do Not Load) ...................................................................................................................... 82

D.2.7 Flow 4++: Data transmitted by Destination post to destination customs after referrals

............................................................................................................................................................................. 82

D.2.8 Flow 5: Dispatch data from origin to destination post .................................................................... 82

D.2.9 Flow 6: Receptacle ID and item ID list to customs ............................................................................ 83

D.2.10 Flow 7: Consignment data to airline ...................................................................................................... 83

D.2.11 Flow 8: Manifest from airline to customs ............................................................................................. 83

Annex E (informative) ANNEX B of the UCC-DA, changes for the inclusion of the H7 data set ....... 85

Bibliography ................................................................................................................................................................. 93

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CEN/TR 17536:2020 (E)
European foreword

This document (CEN/TR 17536:2020) has been prepared by Technical Committee CEN/TC 331 “Postal

Services”, the secretariat of which is held by NEN.

Attention is drawn to the possibility that some of the elements of this document may be the subject of

patent rights. CEN shall not be held responsible for identifying any or all such patent rights.

This document has been prepared under a mandate given to CEN by the European Commission

M548C(2016) 4876 final, and supports requirements of EU legislation, the “EU VAT Ecommerce Package”.

The development has been funded by the European Commission in Project Team D (PTD, under

CEN/TC331 WG2). This document is in line with legislation and implementing acts adopted in December

2017 and published Dec 29th, 2017 – the so called “EU VAT Ecommerce Package” (OJ L 348 of 29.12.2017

– Council Directive [EU] 2017/2455; Council Regulation [EU] 2017/2454; Council Implementing

Regulation [EU] 2017/2459).
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CEN/TR 17536:2020 (E)
Introduction

CEN has been requested by the European Commission in its mandate (M/548), to develop European

standards or European standardization deliverables or where necessary to revise existing standards to

be compliant to security and customs requirements for electronic advanced data (EAD) and to promote

interoperability of parcel-delivery operations. And thereby, to contribute to promoting the creation of a

Digital Single Market for the European Union.

These deliverables shall be designed to address VAT, customs and the increased security requirements

by acknowledging the concept of electronic advance data (EAD), also referred to in other documents as

“AEI”, or advance electronic information, on postal items.

There is concern and evidence that the growing x-border Ecommerce of commercial items sent mainly

from Asia (China) to the EU / EEA does not create additional trade, but rather creates a trade diversion.

This diversion is fuelled by an unlevel playing field to the disadvantage of traders and commerce in the

EU / EEA.

The necessary adjustment, not only to re-create a level playing field, but to establish similar market

conditions for all market participants is demanded. Otherwise, VAT- and Customs- fraud, a further

increase of counterfeits, and selective access to postal tariffs at cost, will lead to a serious Ecommerce

market distortion and further damages to trade and European Ecommerce.

This mandated work item (M/548) is dedicated to the development of EAD for customs and transport

security. Its aim is to develop technical and message specifications for EAD, necessary as the EU de-

minimis exemption will be abolished Jan. 1st, 2021.
Summary of 2021 VAT regulation:

• Abolish import exemption for consignments of a value ≤ EUR 22. All distance sales from third

countries to the EU are subject to VAT upon import.

• For consignments of a value ≤ EUR 150, the Import One-Stop Shop (IOSS) can be used to declare and

pay the VAT

• The vendor (directly or via an intermediary) registers for the IOSS in a Member State of

Identification (MSI)

• The vendor charges the VAT to the customer at the time of supply, defined as the time when the

payment is accepted

• These consignments are VAT exempt upon import → IOSS EU VAT number to be communicated

to customs at the latest upon lodging of the import declaration

• The vendor (directly or via an intermediary) declares and pays VAT to the MSI on the basis of a

monthly One Stop-Shop VAT return; the MSI transfers the VAT to all Member States of

Consumption (MSC)

• This applies for consignments up to an intrinsic value of EUR 150 → Above this value, customs

duties are due, and a full customs declaration is required (exemption: Goods > €150 not

exceeding €1,000: designated postal operators in the MSC may use “special arrangements”

allowing a reduced - only 32 D. E. data set)

• Simplify the collection of import VAT where the IOSS is not used is possible. Special arrangements

shall be provided by the MS of importation to allow the use of simplified [customs] procedures for

monthly global declaration and payment of import VAT.
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CEN/TR 17536:2020 (E)
The work is based on the EU VAT Ecommerce Package, adopted December 2017.
EU VAT Ecommerce Package consists of 3 legal acts (OJ L 348 of 29.12.2017):

a) Council Directive (EU) 2017/2455 amending Directive 2006/112/EC (the “VAT Directive”) and

2009/132/EC (“VAT Import Exemptions”)

b) Council Regulation (EU) 2017/2454 amending Regulation (EU) 904/2010 (on administrative

cooperation and combating fraud)

c) Council Implementing Regulation (EU) 2459/2017 amending Regulation (EU) 282/2011 (the “VAT

Implementing Regulation”)

Based on the EU Union Customs Codex which came into force in 2013, the European Union has adopted

in the “EU VAT Ecommerce Package” regulations which will impact cross-border trade in goods between

third countries and the EU. They include:

1) the decision of the Member States to abolish the import VAT exemption limit as of 1.1.2021 ;

2) the introduction of the fully electronic CUSTOMS declaration of all consignments from 1.1.2021 , as

well as;

3) the decision that the EU has to receive advanced TRANSPaORT notification of all consignments of

goods from third countries, prior to shipment, from 15.3.2021 .

Together, the three measures are designed to prevent the circumvention of import VAT and customs

duties on goods imported into the EU.

COUNCIL DIRECTIVE (EU) 2017/2455 of 5 December 2017 amending Directive 2006/112/EC and Directive

2009/132/EC as regards certain value added tax obligations for supplies of services and distance sales of goods

REGULATION (EU) No 952/2013 OF THE EUROPEAN PARLIAMENT AND OF THE COUNCIL of 9 October 2013

laying down the Union Customs Code; COMMISSION DELEGATED REGULATION (EU) 2015/2446 of 28 July 2015

supplementing Regulation (EU) No 952/2013 of the European Parliament and of the Council; COMMISSION

DELEGATED REGULATION (EU) 2018/1063 of 16 May 2018 amending and correcting Delegated Regulation (EU)

2015/2446 supplementing Regulation (EU) No 952/2013 of the European Parliament and of the Council;

COMMISSION DELEGATED REGULATION (EU) 2016/341 of 17 December 2015 supplementing Regulation (EU) No

952/2013 of the European Parliament and of the Council as regards transitional rules for certain provisions of the

Union Customs Code where the relevant electronic systems are not yet operational and amending Delegated

Regulation (EU) 2015/2446; COMMISSION IMPLEMENTING REGULATION (EU) 2015/2447 of 24 November 2015

laying down detailed rules for implementing certain provisions of Regulation (EU) No 952/2013 of the European

Parliament and of the Council laying down the Union Customs Code; COMMISSION IMPLEMENTING REGULATION

(EU) 2017/2089 of 14 November 2017 on technical arrangements for developing, maintaining and employing

electronic systems for the exchange of information and for the storage of such information under the Union Customs

Code; COMMISSION IMPLEMENTING DECISION (EU) 2016/578 of 11 April 2016 establishing the Work Programme

relating to the development and deployment of the electronic systems provided for in the Union Customs Code.

REGULATION (EU) No 952/2013 OF THE EUROPEAN PARLIAMENT AND OF THE COUNCIL of 9 October 2013

laying down the Union Customs Code; COMMISSION DELEGATED REGULATION (EU) 2016/341 of 17 December

2015 supplementing Regulation (EU) No 952/2013 of the European Parliament and of the Council as regards

transitional rules for certain provisions of the Union Customs Code where the relevant electronic systems are not

yet operational and amending Delegated Regulation (EU) 2015/2446; COMMISSION IMPLEMENTING REGULATION

(EU) 2017/2089 of 14 November 2017 on technical arrangements for developing, maintaining and employing

electronic systems for the exchange of information and for the storage of such information under the Union Customs

Code; COMMISSION IMPLEMENTING DECISION (EU) 2016/578 of 11 April 2016 establishing the Work Programme

relating to the development and deployment of the electronic systems provided for in the Union Customs Code.

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CEN/TR 17536:2020 (E)

The WCO-UPU Customs Model, using simplifications for the clearance of postal items, shall serve as a

model for the clearance of the Low Value Consignments (LVC), on the legal basis of a “Super-Reduced

Dataset” compared to the standard customs declaration.
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CEN/TR 17536:2020 (E)
1 Scope

This document provides the semantic mapping description of information on the characteristics or

attributes of Low Value Consignments (LVC) which parties in the digital commercial value chain across-

borders are called upon to handle, compliant to the EU VAT Ecommerce Package as well as the UPU-WCO

customs model.

This document is limited to LVC, the logical definition of an electronic message, which supports the

communication of information about postal items with a unique transport unit identifier.

While different customs processes apply to LVC (goods ≤ €150), and consignments exceeding an intrinsic

value of > €150, this technical specification only applies to LVC. Therefore, it applies to the collection of

import duties (VAT) and not to customs fees.

The document defines both EDIFACT directory 00A and XML implementations to bridge in a semantic

mapping between UPU M33 ITMATT messages and the EU customs data model and its super-reduced

data set, that can be used to convey item-level data for use in customs processing applications.

The document specifies that the supply of certain attribute values, segments and tags is mandatory (M),

whilst the supply of other attributes, segments and tags is specified as optional (O).

This document separates the financial, the data-elements and the physical flow of low value

consignments. Further it defines the use of unique transport identifiers, unique transaction identifiers

and the IOSS VAT Identification number.
2 Normative references

The following documents are referred to in the text in such a way that some or all of their content

constitutes requirements of this document. For dated references, only the edition cited applies. For

undated references, the latest edition of the referenced document (including any amendments) applies.

ISO/IEC 15459-1, Information technology — Automatic identification and data capture techniques —

Unique identification — Part 1: Individual transport units

ISO/IEC 15459-6, Information technology — Automatic identification and data capture techniques —

Unique identification — Part 6: Groupings
M33, ITMATT V1 – Electronic communication of item
M39, CARDIT/RESDIT – Data flow version 2: Introduction and examples
M40, EMSEVT V3
M41, PREDES V2.1
M43, CUSITM V1, CUStoms ITeM pre-advice message to Customs
M44, CUSRSP, CUStoms ReSPonse
M48, CARDIT V2.1
S10, Identification of postal items – 13-character identifier
S32, Postal Consignments

WCO Harmonized System, goods nomenclature used as the basis for customs tariffs (HS-code)

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CEN/TR 17536:2020 (E)
WCO: BUSINESS PROCESS MODEL FOR WCO DATA MODEL (3.8.1)
3 Terms and definitions
For the purposes of this document, the following terms and definitions apply.

ISO and IEC maintain terminological databases for use in standardization at the following addresses:

• IEC Electropedia: available at http://www.electropedia.org/
• ISO Online browsing platform: available at http://www.iso.org/obp
3.1
CARDIT

message sent by a designated operator to an airline to pre-advice of mail and indicate on which flight the

air carrier should put the mail

Note 1 to entry: CARDIT includes security status information and pre-consignment information.

3.2
CN23

special declaration forms for postal items as described in the Acts of the Universal Postal Union currently

in force
3.3
CUSITM

message for a postal operator to transmit mail item information to its local customs authority, which

covers the electronic representation of existing UPU paper forms CN 22/CN 23 and CP 72

Note 1 to entry: The message structure clearly separates information in UPU forms from other information; the

other information is considered optional and for future consideration.

Note 2 to entry: CUSITM stands for CUStoms ITeM: mail item information for Customs purposes. To provide

destination DO with feedback from Customs concerning the item, including customs clearance information.

3.4
CUSRSP

message for a customs authority/border agency to transmit mail item information to the local postal

operator, usually in response to a CUSITM message

Note 1 to entry: CUSRSP stands for CUStoms ReSPonse: Both parties shall agree on the exact usage of the message.

Note 2 to entry: The intended business benefit for both parties is to automate and therefore speed up the customs

process.
3.5
DESADV

message specifying details for goods despatched or ready for despatch under agreed conditions

Note 1 to entry: DESADV stands for DESpatch ADVice message.
3.6
document

letter-post, parcel-post, express or courier item consisting of any piece of written, drawn, printed or

digital information, excluding objects of merchandise
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SIST-TP CEN/TR 17536:2021
CEN/TR 17536:2020 (E)
3.7
EMSEVT

message to exchange information of item-level tracking events, based on the capture of specified

mandatory and optional information associated with particular events

Note 1 to entry: EMA (Posting/Collection); EMB (Arrival at outward office of exchange); EMC (Departure from

outward office of exchange); EMD (Arrival at inward office of exchange); EME (Held by import Customs); EMF

(Departure from inward office of exchange); EMG (Arrival at Delivery office); EMH (Attempted/Unsuccessful

delivery); EMI (Final delivery); EMJ (Arrival at transit office of exchange); EMK (Departure from transit office of

exchange).
3.8
good

letter-post, parcel-post, express or courier item consisting of any tangible and movable object other than

money, including objects of merchandise, which does not fall under the definition of “document”

3.9
IFCSUM

message from the party issuing either an instruction or a booking regarding forwarding/transport

services for a collection of consignments under conditions agreed, to the party arranging the forwarding

and/or transport services

Note 1 to entry: IFCSUM stands for Information Forwarding and Consolidation SUmmary Message

Note 2 to entry: The IFCSUM message can also be used as an arrival notice for multiple consignments

3.10
IFTMIN

message from the party issuing an instruction regarding forwarding/transport services for a

consignment under conditions agreed, to the party arranging the forwarding and/or transport services

3.11
ITMATT

message used for the provision of electronic customs information (i.e. an electronic CN 22/23, the UPU

customs declaration form) captured and transmitted by the origin UPU Designated Operator (DO) to the

destination DO at the time of mailing or dispatch
Note 1 to entry: ITMATT stands for ITeM ATTribute
3.12
Low Value Consignment

consignment containing goods not exceeding a value of EUR 150,-, which benefit from a relieve from

import duty in accordance with Articles 23 to 27 of Regulation (EC) 1186/2009, shall be deemed to be

declared for release for free circulation by their presentation to customs pursuant to Article 139 of the

Union Customs Code provided that the data required are accepted by the customs authorities

3.13
parcel

postal item containing goods with or without commercial value, other than an item of correspondence,

with a weight not exceeding 31,5 kg
3.14
parcel delivery services
services involving the clearance, sorting, transport and distribution of parcels
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CEN/TR 17536:2020 (E)
3.15
postal item

item addressed in the final form in which it is to be carried by a postal service provider. In addition to

items of correspondence, such items also include for instance books, catalogues, newspapers, periodicals

and postal parcels containing merchandise with or without commercial value
3.16
PREDES

message that contains information about a despatch of mail which has been prepared by an origin office

of exchange for transportation to a destination office of exchange, typically in another country

Note 1 to entry: The message describes the despatch-level information such as the despatch identification data and

the planned transport, the individual receptacles of the despatch and the individually identified (track-able) items

in each receptacle.
3.17
TAXCON

message used to enable the transmission of information relating to the tax details for an invoice, or a

batch / batches of invoice messages (Invoices, Credit Notes, Debit Notes)

Note 1 to entry: TAXCON stands for TAX CONtrol message. It enables the recipient to ensure the completeness of

messages, the prevention of duplication, and the generation of control values and reports.

3.18
UN/EDIFACT

the United Nations rules for Electronic Data Interchange for Administration, Commerce and Transport

comprise a set of internationally agreed standards, directories, and guidelines for the electronic

interchange of structured data, between independent computerized information systems

4 Data Mapping
4.1 General
The Data Mapping serves the following main purposes:

• to provide evidence that the EU Customs Data Model (EUCDM) is fully compatible with the WCO Data

Model;

• to link the data elements of the EUCDM with their corresponding data elements in the WCO Data

Model, thereby defining unambiguously the relation between Customs needs and economic

operator's data;

• in addition the EUCDM includes the data requirements as well as the relevant formats and codes that

relate to applications and decisions (Annex A of the UCC-DA and of the UCC-IA) as well as to the

registration of economic operators and other persons (Annex 12-01 of the UCC-DA and of the UCC-

IA);

• the goal is to extend the future scope of the EUCDM by supplementing its current content with

elements used for response messages and data exchange between customs authorities. The EUCDM

allows Member States to customise it for their national purposes in full abidance of EU Customs

provisions.

https://ec.europa.eu/taxation_customs/sites/taxation/files/docs/body/eucdm-intro_en.pdf

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CEN/TR 17536:2020 (E)

The data requirement is shown for each message variant with a column for each type of declaration for

both initial declarations.

Segments can be mandatory or conditional, signified by M or C beneath the segment name; the number

following gives the maximum occurrences possible for that segment.
4.2 Simplified procedure for the collection of import duties

For both, the IOSS and the simplified collection of import VAT where the IOSS is not used, a super reduced

data set has been specified for the use of EAD for the simplified collection of import VAT.

The unique identification of the postal item and the unique fiscal identification of the seller, when the

IOSS is used, are mandatory. The unique identification of the content related commercial transaction is

optional.

The data set defined for the simplified procedure, is a subset of the EU Customs Data Model (EUCDM). It

is therefore following the model for Customs trans-European systems such as NCTS, AES, ICS and for

Member States national customs clearance systems.
...

SLOVENSKI STANDARD
kSIST-TP FprCEN/TR 17536:2020
01-september-2020
Zahteve za napredne elektronske podatke (EDA) pri poštnem poslovanju,
skladnem z varnostnimi in carinskimi zahtevami

Requirements for electronic advanced data (EDA) in postal operations, in particular

compliant to security and customs requirements

Services Postaux - Données électroniques avancées (EAD) dans les opérations postales

conformes aux exigences de sécurité et de douane
Ta slovenski standard je istoveten z: FprCEN/TR 17536
ICS:
03.240 Poštne storitve Postal services
35.240.69 Uporabniške rešitve IT pri IT applications in postal
poštnih storitvah services
kSIST-TP FprCEN/TR 17536:2020 en,fr,de

2003-01.Slovenski inštitut za standardizacijo. Razmnoževanje celote ali delov tega standarda ni dovoljeno.

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kSIST-TP FprCEN/TR 17536:2020
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kSIST-TP FprCEN/TR 17536:2020
FINAL DRAFT
TECHNICAL REPORT
FprCEN/TR 17536
RAPPORT TECHNIQUE
TECHNISCHER BERICHT
July 2020
ICS
English Version
Requirements for electronic advanced data (EDA) in postal
operations, in particular compliant to security and
customs requirements
Services Postaux - Données électroniques avancées
(EAD) dans les opérations postales conformes aux
exigences de sécurité et de douane

This draft Technical Report is submitted to CEN members for Vote. It has been drawn up by the Technical Committee CEN/TC

331.

CEN members are the national standards bodies of Austria, Belgium, Bulgaria, Croatia, Cyprus, Czech Republic, Denmark, Estonia,

Finland, France, Germany, Greece, Hungary, Iceland, Ireland, Italy, Latvia, Lithuania, Luxembourg, Malta, Netherlands, Norway,

Poland, Portugal, Republic of North Macedonia, Romania, Serbia, Slovakia, Slovenia, Spain, Sweden, Switzerland, Turkey and

United Kingdom.

Recipients of this draft are invited to submit, with their comments, notification of any relevant patent rights of which they are

aware and to provide supporting documentation.

Warning : This document is not a Technical Report. It is distributed for review and comments. It is subject to change without

notice and shall not be referred to as a Technical Report.
EUROPEAN COMMITTEE FOR STANDARDIZATION
COMITÉ EUROPÉEN DE NORMALISATION
EUROPÄISCHES KOMITEE FÜR NORMUNG
CEN-CENELEC Management Centre: Rue de la Science 23, B-1040 Brussels

© 2020 CEN All rights of exploitation in any form and by any means reserved Ref. No. FprCEN/TR 17536:2020 E

worldwide for CEN national Members.
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Contents Page

European foreword ...................................................................................................................................................... 3

Introduction .................................................................................................................................................................... 4

1 Scope .................................................................................................................................................................... 6

2 Normative references .................................................................................................................................... 6

3 Terms and definitions ................................................................................................................................... 7

4 Data Mapping .................................................................................................................................................... 9

Annex A (informative) Illustrative Semantic mapping: Postal Data Elements (CN23, ITMATT,

EDIFACT, XML ) .............................................................................................................................................. 31

Annex B (informative) Mapping Semantic messages to Postal and Non-postal environment ....... 52

Annex C (informative) Stakeholders and Information Exchanges based on UN/EDIFACT ............. 72

C.1 General .............................................................................................................................................................. 72

C.2 Important data elements based on semantic approach ................................................................. 73

Annex D (informative) Stakeholder and Information Exchanges based on WCO/UPU

flowchart and messaging model .............................................................................................................. 82

D.1 General .............................................................................................................................................................. 82

D.2 WCO - UPU Flow details .............................................................................................................................. 83

Annex E (informative) ANNEX B of the UCC-DA, changes for the inclusion of the H7 dataset ........ 92

Bibliography.................................................................................................................................................................. 98

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European foreword

This document (FprCEN/TR 17536:2020) has been prepared by Technical Committee CEN/TC 331

“Postal Services”, the secretariat of which is held by NEN.
This document is currently submitted to the Vote on TR.

This document has been prepared under a mandate given to CEN by the European Commission

M548C(2016) 4876 final, and supports requirements of EU legislation, the "EU VAT Ecommerce

Package".

The development has been funded by the European Commission in Project Team D (PTD, under

CEN/TC331 WG2). This document is in line with legislation and implementing acts adopted in December

2017 and published Dec 29th, 2017 – the so called “EU VAT Ecommerce Package” (OJ L 348 of 29.12.2017

– Council Directive [EU] 2017/2455; Council Regulation [EU] 2017/2454; Council Implementing

Regulation [EU] 2017/2459).
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Introduction

CEN has been requested by the European Commission in its mandate (M/548), to develop European

standards or European standardisation deliverables or where necessary to revise existing standards to

be compliant to security and customs requirements for electronic advanced data (EAD) and to promote

interoperability of parcel-delivery operations. And thereby, to contribute to promoting the creation of a

Digital Single Market for the European Union.

These deliverables shall be designed to address VAT, customs and the increased security requirements

by acknowledging the concept of electronic advance data (EAD), also referred to in other documents as

“AEI”, or advance electronic information, on postal items.

There is concern and evidence that the growing x-border Ecommerce of commercial items sent mainly

from Asia (China) to the EU / EEA does not create additional trade, but rather creates a trade diversion.

This diversion is fuelled by an unlevel playing field to the disadvantage of traders and commerce in the

EU / EEA.

The necessary adjustment, not only to re-create a level playing field, but to establish similar market

conditions for all market participants is demanded. Otherwise, VAT- and Customs- fraud, a further

increase of counterfeits, and selective access to postal tariffs at cost, will lead to a serious Ecommerce

market distortion and further damages to trade and European Ecommerce.

This mandated work item (M/548) is dedicated to the development of EAD for customs and transport

security. Its aim is to develop technical and message specifications for EAD, necessary as the EU de-

minimis exemption will be abolished Jan. 1st, 2021.
Summary of 2021 VAT regulation:

• Abolish import exemption for consignments of a value ≤ EUR 22. All distance sales from third

countries to the EU are subject to VAT upon import.

• For consignments of a value ≤ EUR 150, the Import One-Stop Shop (IOSS) can be used to declare and

pay the VAT

• The vendor (directly or via an intermediary) registers for the IOSS in a Member State of

Identification (MSI)

• The vendor charges the VAT to the customer at the time of supply, defined as the time when the

payment is accepted

• These consignments are VAT exempt upon import → IOSS EU VAT number to be communicated to

customs at the latest upon lodging of the import declaration

• The vendor (directly or via an intermediary) declares and pays VAT to the MSI on the basis of a

monthly One Stop-Shop VAT return; the MSI transfers the VAT to all Member States of

Consumption (MSC)

• This applies for consignments up to an intrinsic value of EUR 150 → Above this value, customs

duties are due, and a full customs declaration is required (exemption: Goods >€150 not exceeding

€1,000: designated postal operators in the MSC may use "special arrangements" allowing a

reduced - only 32 D. E. data set)

• Simplify the collection of import VAT where the IOSS is not used is possible. Special arrangements

shall be provided by the MS of importation to allow the use of simplified [customs] procedures for

monthly global declaration and payment of import VAT.
The work is based on the EU VAT Ecommerce Package, adopted December 2017.
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EU VAT Ecommerce Package consists of 3 legal acts (OJ L 348 of 29.12.2017):

a) Council Directive (EU) 2017/2455 amending Directive 2006/112/EC (the “VAT Directive”) and

2009/132/EC (“VAT Import Exemptions”)

b) Council Regulation (EU) 2017/2454 amending Regulation (EU) 904/2010 (on administrative

cooperation and combating fraud)

c) Council Implementing Regulation (EU) 2459/2017 amending Regulation (EU) 282/2011 (the “VAT

Implementing Regulation”)

Based on the EU Union Customs Codex which came into force in 2013, the European Union has adopted

in the "EU VAT Ecommerce Package" regulations which will impact cross-border trade in goods between

third countries and the EU. They include:

1) the decision of the Member States to abolish the import VAT exemption limit as of 1.1.2021 ;

2) the introduction of the fully electronic CUSTOMS declaration of all consignments from 1.1.2021 ,

as well as;

3) the decision that the EU must receive advanced TRANSPaORT notification of all consignments of

goods from third countries, prior to shipment, from 15.3.2021 .

Together, the three measures are designed to prevent the circumvention of import VAT and customs

duties on goods imported into the EU.

The WCO-UPU Customs Model, using simplifications for the clearance of postal items, shall serve as a

model for the clearance of the Low Value Consignments (LVC), on the legal basis of a "Super-Reduced

Dataset" compared to the standard customs declaration.

COUNCIL DIRECTIVE (EU) 2017/2455 of 5 December 2017 amending Directive 2006/112/EC and Directive

2009/132/EC as regards certain value added tax obligations for supplies of services and distance sales of goods

REGULATION (EU) No 952/2013 OF THE EUROPEAN PARLIAMENT AND OF THE COUNCIL of 9 October 2013

laying down the Union Customs Code; COMMISSION DELEGATED REGULATION (EU) 2015/2446 of 28 July 2015

supplementing Regulation (EU) No 952/2013 of the European Parliament and of the Council; COMMISSION

DELEGATED REGULATION (EU) 2018/1063 of 16 May 2018 amending and correcting Delegated Regulation (EU)

2015/2446 supplementing Regulation (EU) No 952/2013 of the European Parliament and of the Council;

COMMISSION DELEGATED REGULATION (EU) 2016/341 of 17 December 2015 supplementing Regulation (EU) No

952/2013 of the European Parliament and of the Council as regards transitional rules for certain provisions of the

Union Customs Code where the relevant electronic systems are not yet operational and amending Delegated

Regulation (EU) 2015/2446; COMMISSION IMPLEMENTING REGULATION (EU) 2015/2447 of 24 November 2015

laying down detailed rules for implementing certain provisions of Regulation (EU) No 952/2013 of the European

Parliament and of the Council laying down the Union Customs Code; COMMISSION IMPLEMENTING REGULATION

(EU) 2017/2089 of 14 November 2017 on technical arrangements for developing, maintaining and employing

electronic systems for the exchange of information and for the storage of such information under the Union Customs

Code; COMMISSION IMPLEMENTING DECISION (EU) 2016/578 of 11 April 2016 establishing the Work Programme

relating to the development and deployment of the electronic systems provided for in the Union Customs Code.

REGULATION (EU) No 952/2013 OF THE EUROPEAN PARLIAMENT AND OF THE COUNCIL of 9 October

2013 laying down the Union Customs Code; COMMISSION DELEGATED REGULATION (EU) 2016/341 of 17

December 2015 supplementing Regulation (EU) No 952/2013 of the European Parliament and of the Council as

regards transitional rules for certain provisions of the Union Customs Code where the relevant electronic systems

are not yet operational and amending Delegated Regulation (EU) 2015/2446; COMMISSION IMPLEMENTING

REGULATION (EU) 2017/2089 of 14 November 2017 on technical arrangements for developing, maintaining and

employing electronic systems for the exchange of information and for the storage of such information under the

Union Customs Code; COMMISSION IMPLEMENTING DECISION (EU) 2016/578 of 11 April 2016 establishing the

Work Programme relating to the development and deployment of the electronic systems provided for in the Union

Customs Code.
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1 Scope

This document provides the semantic mapping description of information on the characteristics or

attributes of Low Value Consignments (LVC) which parties in the digital commercial value chain across-

borders are called upon to handle, compliant to the EU VAT Ecommerce Package as well as the UPU-WCO

customs model.

This document is limited to LVC, the logical definition of an electronic message, which supports the

communication of information about postal items with a unique transport unit identifier.

While different customs processes apply to LVC (goods ≤ €150), and consignments exceeding an intrinsic

value of > €150, this technical specification only applies to LVC. Therefore, it applies to the collection of

import duties (VAT) and not to customs fees.

The document defines both EDIFACT directory 00A and XML implementations to bridge in a semantic

mapping between UPU M33 ITMATT messages and the EU customs data model and its super-reduced

dataset, that can be used to convey item-level data for use in customs processing applications.

The document specifies that the supply of certain attribute values, segments and tags is mandatory (M),

whilst the supply of other attributes, segments and tags is specified as optional (O).

This document separates the financial, the data-elements and the physical flow of low value

consignments. Further it defines the use of unique transport identifiers, unique transaction identifiers

and the IOSS VAT Identification number.
2 Normative references

The following documents are referred to in the text in such a way that some or all of their content

constitutes requirements of this document. For dated references, only the edition cited applies. For

undated references, the latest edition of the referenced document (including any amendments) applies.

ISO/IEC 15459-1, Information technology — Automatic identification and data capture techniques —

Unique identification — Part 1: Individual transport units identification and data capture

ISO/IEC 15459-6, Information technology — Automatic identification and data capture techniques —

Unique identification — Part 6: Groupings
M33, ITMATT V1 – Electronic communication of item
M39, CARDIT/RESDIT – Data flow version 2: Introduction and examples
M40, EMSEVT V3
M41, PREDES V2.1
M43, CUSITM V1, CUStoms ITeM pre-advice message to Customs
M44, CUSRSP, CUStoms ReSPonse
M48, CARDIT V2.1
S10, Identification of postal items – 13-character identifier
S32, Postal Consignments

WCO Harmonized System, goods nomenclature used as the basis for customs tariffs (HS-code)

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WCO: BUSINESS PROCESS MODEL FOR WCO DATA MODEL (3.8.1)
3 Terms and definitions
For the purposes of this document, the following terms and definitions apply.

ISO and IEC maintain terminological databases for use in standardization at the following addresses:

• IEC Electropedia: available at http://www.electropedia.org/
• ISO Online browsing platform: available at http://www.iso.org/obp
3.1
CARDIT

message sent by a designated operator to an airline to pre-advice of mail and indicate on which flight the

air carrier should put the mail

Note 1 to entry: CARDIT includes security status information and pre-consignment information.

3.2
CN23

special declaration forms for postal items as described in the Acts of the Universal Postal Union currently

in force
3.3
CUSITM

message for a postal operator to transmit mail item information to its local customs authority, which

covers the electronic representation of existing UPU paper forms CN 22/CN 23 and CP 72

Note 1 to entry: The message structure clearly separates information in UPU forms from other information; the

other information is considered optional and for future consideration.

Note 2 to entry: CUSITM stands for CUStoms ITeM: mail item information for Customs purposes. To provide

destination DO with feedback from Customs concerning the item, including customs clearance information.

3.4
CUSRSP

message for a customs authority/border agency to transmit mail item information to the local postal

operator, usually in response to a CUSITM message

Note 1 to entry: CUSRSP stands for CUStoms ReSPonse: Both parties shall agree on the exact usage of the message.

Note 2 to entry: The intended business benefit for both parties is to automate and therefore speed up the customs

process.
3.5
DESADV

message specifying details for goods despatched or ready for despatch under agreed conditions

Note 1 to entry: DESADV stands for DESpatch ADVice message.
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3.6
document

letter-post, parcel-post, express or courier item consisting of any piece of written, drawn, printed or

digital information, excluding objects of merchandise
3.7
EMSEVT

message to exchange information of item-level tracking events, based on the capture of specified

mandatory and optional information associated with particular events

Note 1 to entry: EMA (Posting/Collection); EMB (Arrival at outward office of exchange); EMC (Departure from

outward office of exchange); EMD (Arrival at inward office of exchange); EME (Held by import Customs); EMF

(Departure from inward office of exchange); EMG (Arrival at Delivery office); EMH (Attempted/Unsuccessful

delivery); EMI (Final delivery); EMJ (Arrival at transit office of exchange); EMK (Departure from transit office of

exchange).
3.8
good

letter-post, parcel-post, express or courier item consisting of any tangible and movable object other than

money, including objects of merchandise, which does not fall under the definition of “document”

3.9
IFCSUM

message from the party issuing either an instruction or a booking regarding forwarding/transport

services for a collection of consignments under conditions agreed, to the party arranging the forwarding

and/or transport services.

Note 1 to entry: IFCSUM stands for Information Forwarding and Consolidation SUmmary Message

Note 2 to entry: The IFCSUM message can also be used as an arrival notice for multiple consignments

3.10
IFTMIN

message from the party issuing an instruction regarding forwarding/transport services for a

consignment under conditions agreed, to the party arranging the forwarding and/or transport services

3.11
ITMATT

message used for the provision of electronic customs information (i.e. an electronic CN 22/23, the UPU

customs declaration form) captured and transmitted by the origin UPU Designated Operator (DO) to the

destination DO at the time of mailing or dispatch
Note 1 to entry: ITMATT stands for ITeM ATTribute
3.12
Low Value Consignment

consignment containing goods not exceeding a value of EUR 150,-, which benefit from a relieve from

import duty in accordance with Articles 23 to 27 of Regulation (EC) 1186/2009, shall be deemed to be

declared for release for free circulation by their presentation to customs pursuant to Article 139 of the

Union Customs Code provided that the data required are accepted by the customs authorities

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3.13
parcel

postal item containing goods with or without commercial value, other than an item of correspondence,

with a weight not exceeding 31,5 kg
3.14
parcel delivery services
services involving the clearance, sorting, transport and distribution of parcels
3.15
postal item

an item addressed in the final form in which it is to be carried by a postal service provider. In addition to

items of correspondence, such items also include for instance books, catalogues, newspapers, periodicals

and postal parcels containing merchandise with or without commercial value
3.16
PREDES

message that contains information about a despatch of mail which has been prepared by an origin office

of exchange for transportation to a destination office of exchange, typically in another country.

Note 1 to entry: The message describes the despatch-level information such as the despatch identification data and

the planned transport, the individual receptacles of the despatch and the individually identified (track-able) items

in each receptacle.
3.17
TAXCON

message used to enable the transmission of information relating to the tax details for an invoice, or a

batch / batches of invoice messages (Invoices, Credit Notes, Debit Notes).

Note 1 to entry: TAXCON stands for TAX CONtrol message. It enables the recipient to ensure the completeness of

messages, the prevention of duplication, and the generation of control values and reports.

3.18
UN/EDIFACT

the United Nations rules for Electronic Data Interchange for Administration, Commerce and Transport

comprise a set of internationally agreed standards, directories, and guidelines for the electronic

interchange of structured data, between independent computerized information systems

4 Data Mapping
4.1 General
The Data Mapping serves the following main purposes:

• to provide evidence that the EU Customs Data Model (EUCDM) is fully compatible with the WCO Data

Model;

• to link the data elements of the EUCDM with their corresponding data elements in the WCO Data

Model, thereby defining unambiguously the relation between Customs needs and economic

operator's data;
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• in addition the EUCDM includes the data requirements as well as the relevant formats and codes that

relate to applications and decisions (Annex A of the UCC-DA and of the UCC-IA) as well as to the

registration of economic operators and other persons (Annex 12-01 of the UCC-DA and of the UCC-

IA);

• the goal is to extend the future scope of the EUCDM by supplementing its current content with

elements used for response messages and data exchange between customs authorities. The EUCDM

allows Member States to customise it for their national purposes in full abidance of EU Customs

provisions.

The data requirement is shown for each message variant with a column for each type of declaration for

both initial declarations.

Segments can be mandatory or conditional, signified by M or C beneath the segment name; the number

following gives the maximum occurrences possible for that segment.
4.2 Simplified procedure for the collection of import duties

For both, the IOSS and the simplified collection of import VAT where the IOSS is not used, a super reduced

dataset has been specified for the use of EAD for the simplified collection of import VAT.

The unique identification of the postal item and the unique fiscal identification of the seller, when the

IOSS is used, are mandatory. The unique identification of the content related commercial transaction is

optional.

The dataset defined for the simplified procedure, is a subset of the EU Customs Data Model (EUCDM). It

is therefore following the model for Customs trans-European systems such as NCTS, AES, ICS and for

Member States national customs clearance systems.

Following the principle, that the data is provided by traders to customs authorities by means of the

different declarations and notifications defined in EU Customs legislation, the data requirements laid

down in the simplified procedure of the super reduced data-set, as well as their formats and codes are

defined in Annex B of the UCC-DA and of the UCC-IA respectively.

The EUCDM, and therefore the simplified procedure, contains the mapping of these data requirements

against the WCO Data Model. The WCO-UPU postal model shall act as the data model to map the

mandatory EC CDM data-elements.

The UCC-DA has been amended and a new Art 143a - Customs declaration for low value consignments –

and a related update in Annex B - Common data requirements for declarations, notifications and proof of

the customs status of Union goods – with a new column H7 – the Super-Reduced Dataset (SRD) has been

implemented.

Art. 143a DA legally implements a new customs declaration for low value consignments. A person

(economic operator, deemed supplier, end consumer) may lodge a customs declaration for release for

free circulation containing the dataset referred to in Annex B / new column H7 (Super-Reduced Dataset)

in respect of goods which benefit from a relief from import duty in accordance with Articles 23 to 27 of

Regulation (EC) No 1186/2009 when (a) their intrinsic value does not exceed EUR 150 and (b) those

goods are not subject to prohibitions and restrictions. Intrinsic Value for the purpose of Article 143a DA

means the transaction price of the goods, excluding any taxes and/or charges (i.e. transport).

https://ec.europa.eu/taxation_customs/sites/taxation/files/docs/body/eucdm-intro_en.pdf

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Table 1 Super-Reduced Dataset SRD, as specified in ANNEX B, Article 143a column H7 of

the UCC DA
D.E. No D.E. name H7
1/6 Goods item number A
1/11 Additional Procedure A
2/1 Simplified declaration/ Previous documents A
2/2 Additional information C
[7]
2/3 Documents produced, certificates and authorisations, additional A
references
2/4 Reference number / UCR C
[53]
2/6 Deferred payment B
3/1 Exporter A
[12]
3/15 Importer A
[14]
3/16 Importer identification n° A
[12]
3/17 Declarant A
3/18 Declarant identification n° A
[12]
3/19 Representative A
3/20 Representative identification n° A
3/21 Representative status code A
[54]
3/40 Additional fiscal references identification n° A
[53]
4/8 Calculation of taxes – Method of payment B
4/18 Postal value -> Value A
4/19 Postal charges -> Transport costs to the final destination A
[55]
6/2 Supplementary units A
6/5 Gross mass (kg) A
6/8 Description of goods A
[52]
6/10 Number of packages A
6/14 Commodity code – Combined Nomenclature code A
Symbol description in cells:
A: Mandatory: data required by every Member State
B: Optional for the Member States: data that Member States may decide to waive

C: Optional for economic operators: data which economic operators may decide to supply but which cannot be

demanded by the Member States
Note number description:

[7] Member States may waive this obligation if their systems allow them to deduce this information

automatically and unambiguously from information elsewhere in the declaration.

[12] This information is mandatory only in the cases where the EORI number or a third country unique

identification number recognised by the Union of the person concerned is not provided. Where the EORI number

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D.E. No D.E. name H7

or a third country unique identification number recognised by the Union is provided, the name and address shall

not be provided.
[14] This information shall only be provided where available.
[52] This information is not required when the goods are transported by post.

[53] This information is not required when the goods are declared for release for free circulation under the

special scheme for distance sales of goods imported from third countries and territories set out in Title XII

Chapter 6 Section 4 of Directive 2006/112/EC.

[54] This information is only required when the goods are declared for release for free circulation under the

special scheme for distance sales of goods imported from third countries and territories set out in Title XII

...

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