ASTM E2306-03

Standard Practice for Utilization and Disposal of Personal Property

SIGNIFICANCE AND USE
Continuing emphasis by interested stakeholders demands that an organization dispose of excess assets in the most economical and efficient manner possible.
An efficient personal property utilization and disposal program will result in economies of operation that are essential in today’budget environment.
Each of the property life cycle phases are interdependent of each other and when properly managed can minimize property accountability problems for an organization. However, many organizations only recognize the property process as being important as long as the property is useful. When property reaches the disposal stage, organizations often fail to control excess and surplus property.
SCOPE
1.1 This standard encompasses how excess and surplus personal property is utilized, donated, sold, abandoned or destroyed.
1.2 Disposal is the final step in the final phase of the Personal Property Management Life Cycle. Disposal is a cost effective means to transfer property from accountability records of an organization. Until disposal action occurs and is properly documented, the property remains on organizational property and financial records and therefore subject to costly cyclic inventories.
1.3 This standard does not include disposal requirements specific to state or federal environmental or security regulations. However, this standard enables an organizational to align or integrate state, federal, or its own requirements.

General Information

• Status: Historical
• Publication Date: 09-Jul-2003
• ICS: 03.100.99 - Other standards related to company organization and management
• ICS: 13.030.99 - Other standards related to wastes
• Technical Committee: E53 - Asset Management
• Drafting Committee: E53.04 - Reutilization and Disposal

Relations

• Replaced By: ASTM E2306-11 - Standard Practice for Disposal of Personal Property
• Effective Date: 01-May-2011
• Referred By: ASTM E2279-20 - Standard Practice for Establishing the Guiding Principles of Property Asset Management
• Effective Date: 10-Jul-2003
• Referred By: ASTM E3221-19 - Standard Guide for Motorized Equipment
• Effective Date: 10-Jul-2003
• Referred By: ASTM E3173-18 - Standard Guide for Decommissioning and Disposal of Medical Equipment
• Effective Date: 10-Jul-2003
• Referred By: ASTM E2135-22 - Standard Terminology for Property and Asset Management
• Effective Date: 10-Jul-2003
• Referred By: ASTM E2962-14(2020) - Standard Guide for Fleet Management
• Effective Date: 10-Jul-2003
• Referred By: ASTM E2675-22 - Standard Practice for Asset Management System Outcomes
• Effective Date: 10-Jul-2003

Standards Content (Sample)

NOTICE: This standard has either been superseded and replaced by a new version or withdrawn.
Contact ASTM International (www.astm.org) for the latest information
Designation:E2306–03
Standard Practice for
Utilization and Disposal of Personal Property
This standard is issued under the fixed designation E2306; the number immediately following the designation indicates the year of
original adoption or, in the case of revision, the year of last revision. A number in parentheses indicates the year of last reapproval. A
superscript epsilon (´) indicates an editorial change since the last revision or reapproval.
1. Scope 3.1.3 donations—direct transfer of title of surplus property
to eligible donees and other specifically designated recipients.
1.1 This standard encompasses how excess and surplus
3.1.4 excess—personal property that is no longer required
personal property is utilized, donated, sold, abandoned or
by a program of an owning organization.
destroyed.
3.1.5 sale—a method of disposing of surplus personal
1.2 Disposal is the final step in the final phase of the
property, by the organization or under the direction of another
Personal Property Management Life Cycle. Disposal is a cost
authorized source, where interest or ownership in the property
effective means to transfer property from accountability re-
is exchanged for monetary reimbursement that is retained by
cords of an organization. Until disposal action occurs and is
the owning organization.
properly documented, the property remains on organizational
3.1.6 screening period—the period in which excess and
property and financial records and therefore subject to costly
surplus personal property are made available for transfer or
cyclic inventories.
donation to eligible recipients.
1.3 This standard does not include disposal requirements
3.1.7 surplus—personal property no longer required by the
specific to state or federal environmental or security regula-
owning organization.
tions. However, this standard enables an organizational to align
3.1.8 utilization—finding another use for property already
or integrate state, federal, or its own requirements.
owned.
2. Referenced Documents
4. Summary of Practice
2.1 ASTM Standards:
4.1 Organizations will implement property management
E2135 Terminology for Property and Asset Management
systems in accordance with ASTM Standard E2221-01.
E2279 Practice for Establishing the Guiding Principles of
4.2 The systems requirements for personal property dispo-
Property Management
sition should enable managers to make disposition decisions
2.2 Other References:
through electronic means thereby assuring optimum returns
The NPMA Federal Property Manual
from funds invested in property.
Federal Property and Administrative Services Act of 1949
Federal Property Management Regulations
5. Significance and Use
Federal Management Regulations
5.1 Continuing emphasis by interested stakeholders de-
3. Terminology mands that an organization dispose of excess assets in the most
economical and efficient manner possible.
3.1 Definitions:
5.2 An efficient personal property utilization and disposal
3.1.1 abandonment and destruction—occurs when the sur-
program will result in economies of operation that are essential
plus personal property has reached the end of its useful life and
in today’s budget environment.
no other disposal options are available.
5.3 Eachofthepropertylifecyclephasesareinterdependent
3.1.2 disposal—the processes involved in the removal of
of each other and when properly managed can minimize
personal property from the property accounting system after
property accountability problems for an organization. How-
assignment for utilization, donation, sale, abandonment, or
ever, many organizations only recognize the property process
destruction.
as being important as long as the property is useful. When
property reaches the disposal stage, organizations often fail to
This practice is under the jurisdiction of ASTM Committee E53 on Property
control excess and surplus property.
Management Systems and is the direct responsibility of Subcommittee E53.04 on
Reutilization & Disposal.
6. Management and Utilization of Property
Current edition approved July 10, 2003. Published July 2003. DOI: 10.1520/
E2306-03.
6.1 Organizations shall establish policies and implement
For referenced ASTM standards, visit the ASTM website, www.astm.org, or
accountability systems to manage the utilization and disposal
contact ASTM Customer Service at [e-mail]. For Annual Book of ASTM
of personal property.
Standards volume information, refer to the standard’s Do
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