ISO/FDIS 25639-1
(Main)Exhibitions and events — Part 1: Vocabulary
Exhibitions and events — Part 1: Vocabulary
This document specifies terms and definitions that are commonly used in the exhibition and convention industry with the development of digital economy. They are grouped into the following six categories: — individual and entity, which lists and classifies the various types of people involved in the exhibition and convention industry. — type of event, which defines the different types of exhibitions and their related meetings, including physical, hybrid, and digital exhibition and convention. — exhibition-related activities, describing related activities during the exhibition. — physical item, which describes the various composition sizes, facilities and types of printed materials of the exhibition. Further enriches the vocabulary related to booth design, production, construction and management. — Sustainable exhibitions and convention, which describes terms related to sustainable development in the exhibition and convention industry; — miscellaneous.
Foires et évènements — Partie 1: Vocabulaire
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FINAL DRAFT
International
Standard
ISO/TC 228
Exhibitions, shows, fairs and
Secretariat: UNE
conventions —
Voting begins on:
2024-12-11
Part 1:
Vocabulary
Voting terminates on:
2025-02-05
Terminologie du secteur des foires, salons et congrès ou
manifestations commerciales —
Partie 1: Vocabulaire
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INTERNATIONAL STANDARDS MAY ON OCCASION HAVE
TO BE CONSIDERED IN THE LIGHT OF THEIR POTENTIAL
TO BECOME STAN DARDS TO WHICH REFERENCE MAY BE
MADE IN NATIONAL REGULATIONS.
Reference number
FINAL DRAFT
International
Standard
ISO/TC 228
Exhibitions, shows, fairs and
Secretariat: UNE
conventions —
Voting begins on:
Part 1:
Vocabulary
Voting terminates on:
Terminologie du secteur des foires, salons et congrès ou
manifestations commerciales —
Partie 1: Vocabulaire
RECIPIENTS OF THIS DRAFT ARE INVITED TO SUBMIT,
WITH THEIR COMMENTS, NOTIFICATION OF ANY
RELEVANT PATENT RIGHTS OF WHICH THEY ARE AWARE
AND TO PROVIDE SUPPOR TING DOCUMENTATION.
© ISO 2024
IN ADDITION TO THEIR EVALUATION AS
All rights reserved. Unless otherwise specified, or required in the context of its implementation, no part of this publication may
BEING ACCEPTABLE FOR INDUSTRIAL, TECHNO-
LOGICAL, COMMERCIAL AND USER PURPOSES, DRAFT
be reproduced or utilized otherwise in any form or by any means, electronic or mechanical, including photocopying, or posting on
INTERNATIONAL STANDARDS MAY ON OCCASION HAVE
the internet or an intranet, without prior written permission. Permission can be requested from either ISO at the address below
TO BE CONSIDERED IN THE LIGHT OF THEIR POTENTIAL
or ISO’s member body in the country of the requester.
TO BECOME STAN DARDS TO WHICH REFERENCE MAY BE
MADE IN NATIONAL REGULATIONS.
ISO copyright office
CP 401 • Ch. de Blandonnet 8
CH-1214 Vernier, Geneva
Phone: +41 22 749 01 11
Email: copyright@iso.org
Website: www.iso.org
Published in Switzerland Reference number
ii
Contents Page
Foreword .iv
Introduction .vi
1 Scope . 1
2 Normative references . 1
3 Terms and definitions . 1
3.1 Individual and entity .1
3.2 Types of events .5
3.3 Related activities .8
3.4 Physical items .10
3.5 Others . 12
Bibliography . 14
Index .15
iii
Foreword
ISO (the International Organization for Standardization) is a worldwide federation of national standards
bodies (ISO member bodies). The work of preparing International Standards is normally carried out through
ISO technical committees. Each member body interested in a subject for which a technical committee
has been established has the right to be represented on that committee. International organizations,
governmental and non-governmental, in liaison with ISO, also take part in the work. ISO collaborates closely
with the International Electrotechnical Commission (IEC) on all matters of electrotechnical standardization.
The procedures used to develop this document and those intended for its further maintenance are described
in the ISO/IEC Directives, Part 1. In particular, the different approval criteria needed for the different types
of ISO document should be noted. This document was drafted in accordance with the editorial rules of the
ISO/IEC Directives, Part 2 (see www.iso.org/directives).
ISO draws attention to the possibility that the implementation of this document may involve the use of (a)
patent(s). ISO takes no position concerning the evidence, validity or applicability of any claimed patent
rights in respect thereof. As of the date of publication of this document, ISO had not received notice of (a)
patent(s) which may be required to implement this document. However, implementers are cautioned that
this may not represent the latest information, which may be obtained from the patent database available at
www.iso.org/patents. ISO shall not be held responsible for identifying any or all such patent rights.
Any trade name used in this document is information given for the convenience of users and does not
constitute an endorsement.
For an explanation of the voluntary nature of standards, the meaning of ISO specific terms and expressions
related to conformity assessment, as well as information about ISO's adherence to the World Trade
Organization (WTO) principles in the Technical Barriers to Trade (TBT), see www.iso.org/iso/foreword.html.
This document was prepared by Technical Committee ISO/TC 228, Tourism and related services.
This second edition cancels and replaces the first edition (ISO 25639-1:2008), which has been technically
revised.
The main changes are as follows:
— the title of the document has been changed from "Exhibitions, shows, fairs and conventions — Part 1:
Vocabulary", to " Exhibitions and events – Part 1: Vocabulary";
— the structure of this document has been modified in order to align with the ISO/IEC Directives, Part 2;
— a new category on “Related activities” has been introduced, and the title of the last category has been
changed to “Others”;
— two terms, “visit” and “admission category”, have been moved to more appropriate categories;
— nine terms have been added to the category “Individual and entity”;
— eleven terms have been added to the category “Types of events”, including four terms related to "event"
(“event”, “physical event” “hybrid event” and “online event”), three terms related to exhibition (“hybrid
exhibition” “physical exhibition” and “online exhibition”), three terms related to conventions (“summit”,
“forum” and “congress”), and one additional term (“media conference”);
— eleven terms have been added to the category “Related activities”;
— three terms have been added to the category “Physical items”: “booth location drawing”, “maximum
floor load” and “audit report”;
— six terms have been added to the category “Others”: "exhibits", "trade day", "intellectual property",
"demographics", "admission category" and "legacy";
— two terms have been removed (“international exhibitor” and “national exhibitor”). These terms are
intended to be incorporated into ISO 25639-2;
iv
— the terms “convention centre” and “congress centre” have been combined into one single term;
— the definitions of multiple terms have been amended and improved (for example, the definitions for
“accompanying person”, “delegate”, “visit”, “booth” and “duration of exhibition”).
A list of all parts in the ISO 25639 series can be found on the ISO website.
Any feedback or questions on this document should be directed to the user’s national standards body. A
complete listing of these bodies can be found at www.iso.org/members.html.
v
Introduction
The first edition of this document, ISO 25639-1, was published in 2008. Over the last decade, the rapid
development of the global digital economy and the full implementation of the Sustainable Development
Goals (SDGs) have brought new formats, new fields, and new concepts to the exhibition and event industry.
The definitions of some terms have also evolved. ISO 25639-1:2008 has therefore been revised to meet the
latest industry demands, and to accurately and comprehensively identify the contents of exhibition and
convention activities.
This second edition of ISO 25639-1 is intended to meet the development direction and demands of the global
exhibition and convention industry. The title of the second edition of ISO 25639-1 is changed to “Exhibitions
and events – Part 1: Vocabulary”. This will help to explain and improve understanding of the various
components of the exhibition and event industry, and provide guidance for industry participants. The
revision will also facilitate the recovery and sustainable development of the exhibition and event industry in
the post-pandemic COVID-19 era.
This document contains a list of terms and definitions commonly used in the exhibition and event industry.
It is intended to facilitate a common and universal interpretation of these terms and definitions, such that
the attributes associated with them can be objectively compared and correctly visualized.
This document is intended to help stakeholders within the industry:
— to better relate when interpreting and understanding the various components that make up an exhibition
or event; and
— to decide whether they wish to take part in that exhibition or event.
This document is also intended to help to improve professionalism and raise standards for the exhibition
or event industry, and to serve as a guideline for industry players to be more discerning with regard to the
various statistical data released on exhibitions or events.
vi
FINAL DRAFT International Standard ISO/FDIS 25639-1:2024(en)
Exhibitions, shows, fairs and conventions —
Part 1:
Vocabulary
1 Scope
This document specifies terms and definitions that are commonly used in the exhibition and event industry.
They are grouped into the following five categories:
— individual and entity, which lists and classifies the various types of people involved in the exhibition and
event industry;
— type of event, which defines the different types of exhibitions and events, including physical, hybrid, and
online exhibitions and events;
— related activities, which describes related activities during the exhibition and event;
— physical items, which describes the various composition sizes, facilities and types of printed materials of
the exhibition and event; and
— others.
2 Normative references
There are no normative references in this document.
3 Terms and definitions
ISO and IEC maintain terminology databases for use in standardization at the following addresses:
— ISO Online browsing platform: available at https:// www .iso .org/ obp
— IEC Electropedia: available at https:// www .electropedia .org/
3.1 Individual and entity
3.1.1
accompanying person
individual present with a visitor (3.1.22) or delegate (3.1.30) during an exhibition (3.2.5) or event (3.2.1)
Note 1 to entry: Such persons are more likely to be tracked at physical exhibitions (3.2.13) where an entry badge is
required, compared to online exhibitions (3.2.12).
Note 2 to entry: Online platforms cannot capture accompanying person information of those sharing screens or
otherwise jointly viewing an exhibition.
3.1.2
media representative
journalist, reporter, social media content writer, blogger, influencer or live streamer attending the exhibition
(3.2.5) or event (3.2.1)
3.1.3
service provider
third-party entity that provides products or services related to the exhibition (3.2.5) or event (3.2.1)
Note 1 to entry: An entity can be a company, a body or an organization.
3.1.4
official contractor
service provider (3.1.3) appointed by the organizer (3.1.8) or by the venue to provide services or products
Note 1 to entry: The services can include the set-up and tear-down (3.5.3) of exhibit booths, the overseeing of labour,
material handling and loading dock procedures.
3.1.5
sponsor
entity that supports or endorses the exhibition (3.2.5) or event (3.2.1), such as:
— governments or organizations underwriting all or part of the cost of an exhibition or event;
— an individual who assumes all or part of the financial responsibility for an exhibition or event;
— a commercial entity that provides financial backing for an exhibition or event, and in return, receives
recognition, advertising, registrations (3.3
...
ISO/TC 228
Secretariat: UNE
Date: 2024-08-2511
Exhibitions and events — Part 1: Vocabulary
Terminologie du secteur des foires, salons et congrès ou manifestations commerciales — Partie
1: Vocabulaire
All rights reserved. Unless otherwise specified, or required in the context of its implementation, no
part of this publication may be reproduced or utilized otherwise in any form or by any means,
electronic or mechanical, including photocopying, or posting on the internet or an intranet, without
prior written permission. Permission can be requested from either ISO at the address below or
ISO’s member body in the country of the requester.
ISO copyright office
CP 401 • Ch. de Blandonnet 8
CH-1214 Vernier, Geneva
Phone: +41 22 749 01 11
Fax: +41 22 749 09 47
Email: copyright@iso.org
Website: www.iso.org
Published in Switzerland
ii © ISO 2023 – All rights reserved
Contents
Foreword . iv
Introduction. vi
1 Scope . 1
2 Normative references . 1
3 Terms and definitions. 1
3.1 Individual and entity . 1
3.2 Types of events . 6
3.3 Related activities . 9
3.4 Physical items . 11
3.5 Others . 14
Bibliography . 16
Foreword . iv
Introduction. vi
1 Scope . 1
2 Normative references . 1
3 Terms and definitions. 1
3.1 Individual and entity . 1
3.2 Types of events . 6
3.3 Related activities . 9
3.4 Physical items . 11
3.5 Others . 14
Bibliography . 16
iii
Foreword
ISO (the International Organization for Standardization) is a worldwide federation of national standards
bodies (ISO member bodies). The work of preparing International Standards is normally carried out
through ISO technical committees. Each member body interested in a subject for which a technical
committee has been established has the right to be represented on that committee. International
organizations, governmental and non-governmental, in liaison with ISO, also take part in the work. ISO
collaborates closely with the International Electrotechnical Commission (IEC) on all matters of
electrotechnical standardization.
The procedures used to develop this document and those intended for its further maintenance are
described in the ISO/IEC Directives, Part 1. In particular, the different approval criteria needed for the
different types of ISO document should be noted. This document was drafted in accordance with the
editorial rules of the ISO/IEC Directives, Part 2 (see www.iso.org/directives).
ISO draws attention to the possibility that the implementation of this document may involve the use of
(a) patent(s). ISO takes no position concerning the evidence, validity or applicability of any claimed
patent rights in respect thereof. As of the date of publication of this document, ISO [had/had not] received
notice of (a) patent(s) which may be required to implement this document. However, implementers are
cautioned that this may not represent the latest information, which may be obtained from the patent
database available at www.iso.org/patents.www.iso.org/patents. ISO shall not be held responsible for
identifying any or all such patent rights.
Any trade name used in this document is information given for the convenience of users and does not
constitute an endorsement.
For an explanation of the voluntary nature of standards, the meaning of ISO specific terms and
expressions related to conformity assessment, as well as information about ISO's adherence to the World
Trade Organization (WTO) principles in the Technical Barriers to Trade (TBT), see
www.iso.org/iso/foreword.html.
This document was prepared by Technical Committee ISO/TC 228, Tourism and related services.
This second edition cancels and replaces the first edition (ISO 25639-1:2008), which has been technically
revised.
The main changes are as follows:
— the title of the document has been changed from "Exhibitions, shows, fairs and conventions — Part 1:
Vocabulary", to " Exhibitions and events – Part 1: Vocabulary";
— the structure of this document has been modified in order to align with the ISO/IEC Directives, Part
2;
— a new category on “Related activities” has been introduced, and the title of the last category has been
changed to “Others”;
— two terms, “visit” and “admission category”, have been moved to more appropriate categories;
— nine terms have been added to the category “Individual and entity”;
— eleven terms have been added to the category “Types of events”, including four terms related to
"event" (“event”, “physical event” “hybrid event” and “online event”), three terms related to
iv © ISO 2023 – All rights reserved
exhibition (“hybrid exhibition” “physical exhibition” and “online exhibition”), three terms related to
conventions (“summit”, “forum” and “congress”), and one additional terms: “term (“media
conference”;”);
— eleven terms have been added to the category “Related activities”;
— three terms have been added to the category “Physical items”: “booth location drawing”, “maximum
floor load” and “audit report”;
— fivesix terms have been added to the category “Others”;”: "exhibits", "trade day", "intellectual
property", "demographics", "admission category" and "legacy";
— two terms have been removed (“international exhibitor” and “national exhibitor”). These terms are
intended to be incorporated into ISO 25639-2;
— the terms “convention centre” and “congress centre” have been combined into one single term;
— the definitions of multiple terms have been amended and improved (for example, the definitions for
“accompanyaccompanying person”, “delegate”, “visit”, “booth” and “duration of exhibition”).
A list of all parts in the ISO 25639 series can be found on the ISO website.
Any feedback or questions on this document should be directed to the user’s national standards body. A
complete listing of these bodies can be found at www.iso.org/members.html.
v
Introduction
The first edition of this document, ISO 25639-1, was published in 2008. Over the last decade, the rapid
development of the global digital economy and the full implementation of the Sustainable Development
Goals (SDGs) have brought new formats, new fields, and new concepts to the exhibition and event
industry. The definitions of some terms have also evolved. ISO 25639-1:2008 has therefore been revised
to meet the latest industry demands, and to accurately and comprehensively identify the contents of
exhibition and convention activities.
This second edition of ISO 25639-1 is intended to meet the development direction and demands of the
global exhibition and convention industry. The title of the second edition of ISO 25639-1 is changed to
“Exhibitions and events – Part 1: Vocabulary” based on consensus within the working group.”. This will
help to explain and understandimprove understanding of the various components of the exhibition and
event industry, and to provide guidance for industry participants. The revision will also facilitate the
recovery and sustainable development of the exhibition and event industry in the post-pandemic COVID-
19 era.
This document contains a list of terms and definitions commonly used in the exhibition and event
industry. It is intended to facilitate a common and universal interpretation of these terms and definitions,
such that the attributes associated with them can be objectively compared and correctly visualized.
This document is intended to help stakeholders within the industry:
— to better relate when interpreting and understanding the various components that make up an
exhibition or event; and
— to decide whether they wish to take part in that exhibition or event.
This document is also intended to help to improve professionalism and raise standards for the exhibition
or event industry, and to serve as a guideline for industry players to be more discerning with regard to
the various statistical data released on exhibitions or events.
vi © ISO 2023 – All rights reserved
FINAL DRAFT INTERNATIONAL ISO/FDIS 25639-1:2024(Een)
STANDARDInternational Standard
Exhibitions and events — Part 1: Vocabulary
1 Scope
This document specifies terms and definitions that are commonly used in the exhibition and event
industry. They are grouped into the following five categories:
— individual and entity, which lists and classifies the various types of people involved in the exhibition
and event industry;
— type of event, which defines the different types of exhibitions and events, including physical, hybrid,
and online exhibitions and events;
— related activities, which describes related activities during the exhibition and event;
— physical items, which describes the various composition sizes, facilities, and types of printed
materials of the exhibition and event; and
— others.
2 Normative references
There are no normative references in this document.
3 Terms and definitions
ISO and IEC maintain terminology databases for use in standardization at the following addresses:
— ISO Online browsing platform: available at https://www.iso.org/obp
— IEC Electropedia: available at https://www.electropedia.org/
3.1 Individual and entity
3.1.1
accompanying person
individual present with a visitor (3.1.22) or delegate (3.1.30) during an exhibition (3.2.5) or event (3.2.1)
Note 1 to entry: Such persons are more likely to be tracked at physical exhibitions (3.2.13) where an entry badge is
required, compared to online exhibitions. (3.2.12).
Note 2 to entry: Online platforms cannot capture accompanying person information of those sharing screens or
otherwise jointly viewing an exhibition., .
3.1.2
media representative
journalist, reporter, social media content writer, bloggersblogger, influencer or live streamer attending
the exhibition (3.2.5) or event (3.2.1)
3.1.3
service provider
third-party entity that provides products or services related to the exhibition (3.2.5) or event (3.2.1)
Note 1 to entry: An entity can be a company, a body or an organization.
3.1.4
official contractor
service provider (3.1.3) appointed by the organizer (3.1.8) or by the venue to provide services or products
Note 1 to entry: The services can include the set-up and tear-down (3.5.3) of exhibit booths, the overseeing of labour,
material handling and loading dock procedures.
3.1.5
sponsor
entity that supports or endorses the exhibition (3.2.5) or event (3.2.1), such as:
— governments or organizations underwriting all or part of the cost of an exhibition (3.2.5) or event
(3.2.1);;
— an individual who assumes all or part of the financial responsibility for an exhibition (3.2.5) or event
(3.2.1);;
— a commercial entity that provides financial backing for an exhibition (3.2.5) or event (3.2.1),, and in
return, receives recognition, advertising, registrations, (3.3.1) or other benefits
Note 1 to entry: An entity can be a company, a body or an organization.
Note 2 to entry: Sponsorship can
...
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