Electronic public procurement - Business interoperability interfaces (BII), e-Ordering - Part 101: Overview

This document provides an overview of e-ordering standards in the set Business Interoperability Inter-
faces (BII) for public procurement. E-ordering covers the e-sourcing and e-ordering business areas of the
e-procurement chain,  starting  from  the awarding of  the  contract  or  the  receiving  of  a  quotation  to the receipt of a despatch advise or a receiving advice for the goods or services that have been ordered.

Elektronisches öffentliches Beschaffungswesen - Schnittstellen für Geschäftsinteroperabilität (BII), e-Ordering - Teil 101: Überblick

Marchés publics électroniques - Interopérabilité des interfaces métier (BII), Commande électronique - Partie 101 : Vue d'ensemble

Elektronska javna naročila - Vmesnik za poslovno interoperabilnost (BII), e-naročanje - 101. del: Pregled

Ta del standarda IEC 62435 določa metode dolgoročnega skladiščenja elektronskih komponent in priporočene pogoje za dolgoročno skladiščenje elektronskih komponent, vključno z logistiko, kontrolo in varnostjo v skladišču. Dolgoročno skladiščenje se nanaša na obdobje, ki je lahko daljše od 12 mesecev, za izdelke, namenjene za dolgoročno skladiščenje. Obravnavana so tudi načela takega skladiščenja, dobra delovna praksa in splošna sredstva za lažjo uspešno dolgoročno skladiščenje elektronskih komponent.

General Information

Status
Published
Publication Date
03-Sep-2018
Technical Committee
Current Stage
6060 - National Implementation/Publication (Adopted Project)
Start Date
26-Jul-2018
Due Date
30-Sep-2018
Completion Date
04-Sep-2018

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Standards Content (Sample)

SLOVENSKI STANDARD
SIST-TP CEN/TR 17016-101:2018
01-oktober-2018
(OHNWURQVNDMDYQDQDURþLOD9PHVQLN]DSRVORYQRLQWHURSHUDELOQRVW %,, H
QDURþDQMHGHO3UHJOHG

Electronic public procurement - Business interoperability interfaces (BII), e-Ordering -

Part 101: Overview
Elektronisches öffentliches Beschaffungswesen - Schnittstellen für
Geschäftsinteroperabilität (BII), e-Ordering - Teil 101: Überblick
Ta slovenski standard je istoveten z: CEN/TR 17016-101:2018
ICS:
03.100.10 Nabava. Dobava. Logistika Purchasing. Procurement.
Logistics
35.240.20 Uporabniške rešitve IT pri IT applications in office work
pisarniškem delu
35.240.63 Uporabniške rešitve IT v IT applications in trade
trgovini
SIST-TP CEN/TR 17016-101:2018 en,fr,de

2003-01.Slovenski inštitut za standardizacijo. Razmnoževanje celote ali delov tega standarda ni dovoljeno.

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SIST-TP CEN/TR 17016-101:2018
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SIST-TP CEN/TR 17016-101:2018
CEN/TR 17016-101
TECHNICAL REPORT
RAPPORT TECHNIQUE
July 2018
TECHNISCHER BERICHT
ICS 03.100.10; 35.240.20; 35.240.63
English Version
Electronic public procurement - Business interoperability
interfaces (BII), e-Ordering - Part 101: Overview

Marchés publics électroniques - Interopérabilité des Elektronisches öffentliches Beschaffungswesen -

interfaces métier (BII), Commande électronique - Schnittstellen für Geschäftsinteroperabilität (BII), e-

Partie 101 : Vue d'ensemble Ordering - Teil 101: Überblick

This Technical Report was approved by CEN on 28 May 2018. It has been drawn up by the Technical Committee CEN/TC 440.

CEN members are the national standards bodies of Austria, Belgium, Bulgaria, Croatia, Cyprus, Czech Republic, Denmark, Estonia,

Finland, Former Yugoslav Republic of Macedonia, France, Germany, Greece, Hungary, Iceland, Ireland, Italy, Latvia, Lithuania,

Luxembourg, Malta, Netherlands, Norway, Poland, Portugal, Romania, Serbia, Slovakia, Slovenia, Spain, Sweden, Switzerland,

Turkey and United Kingdom.
EUROPEAN COMMITTEE FOR STANDARDIZATION
COMITÉ EUROPÉEN DE NORMALISATION
EUROPÄISCHES KOMITEE FÜR NORMUNG
CEN-CENELEC Management Centre: Rue de la Science 23, B-1040 Brussels

© 2018 CEN All rights of exploitation in any form and by any means reserved Ref. No. CEN/TR 17016-101:2018 E

worldwide for CEN national Members.
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Contents Page

European foreword ....................................................................................................................................................... 3

Introduction .................................................................................................................................................................... 4

1 Scope .................................................................................................................................................................... 8

2 Normative references .................................................................................................................................... 8

3 Terms and definitions ................................................................................................................................... 8

4 Abbreviations ................................................................................................................................................... 8

5 WG6 deliverables – 17016 series .............................................................................................................. 8

6 Business environment ................................................................................................................................ 12

6.1 General ............................................................................................................................................................. 12

6.2 Introduction ................................................................................................................................................... 12

6.3 Business processes in scope ..................................................................................................................... 12

6.4 Organization and Business Partners involved .................................................................................. 14

7 Implementation: Listing the provided syntax bindings ................................................................. 14

Bibliography ................................................................................................................................................................. 15

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European foreword

This document (CEN/TR 17016 101:2018) has been prepared by Technical Committee CEN/TC 440

“Electronic public procurement”, the secretariat of which is held by Danish Standards.

This document is part of a series of multi-part documents prepared, or under preparation, by

CEN/TC 440:

• 17011-series: e-Procurement Architecture, providing a set of specifications outlining different

aspects of the e-Procurement architecture for Business Interoperability Specifications.

• 17012-series: e-Procurement Business Term Vocabulary, providing a consistent set of business

terms used in the e-Procurement processes aligned with the work in CEN/TC 434 as well as actions

currently underway under the ISA work program.

• 17013-series: e-Notification Business Interoperability Specifications, providing a set of

specifications outlining business choreography, transaction, syntax binding specifications and

guidelines required to support the e-Notification processes.

• 17014-series: e-Tendering Business Interoperability Specifications, providing a set of

specifications outlining business choreography, transaction, syntax binding specifications and

guidelines required to support the e-Tendering processes.

• 17015-series: e-Catalogue Business Interoperability Specifications, providing a set of

specifications outlining business choreography, transaction, syntax binding specifications and

guidelines required to support the e-Catalogue processes.

• 17016-series: e-Ordering Business Interoperability Specifications, providing a set of

specifications outlining business choreography, transaction, syntax binding specifications and

guidelines required to support the e-Ordering processes.

• 17017-series: e-Fulfilment Business Interoperability Specifications, providing a set of

specifications outlining business choreography, transaction, syntax binding specifications and

guidelines required to support the e-Delivery processes.
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Introduction

The objective of the work in CEN/TC 440, Electronic public procurement, is to provide standards, in the

form of Business Interoperability Interface specifications, as a tool to ensure interoperability and thus

facilitate efficient and effective electronic information exchange in the (public) e-Procurement processes

between the buyer and the seller.

This is to facilitate end-to-end e-Procurement including both pre-award and post-award processes, see

Figure 1.
Figure 1 — The pre-and post-award processes of public e-Procurement

e-Procurement refers to the use of electronic communications and transaction processing by public

sector organisations and economic operators when buying/providing supplies and services or tendering

works, see Table 1 and Table 2.

The concept of end-to-end procurement is further elaborated in COM(2013) 453 final on end-to-end e-

Procurement to modernise public administration [6]
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Table 1 — Business areas in the pre-award phase of public e-Procurement
Business Areas Example information
exchange
Planning Planning of milestones and electronic tracking of
the achievements.
e-Notifying Information exchange, publication and • Prior Information Notice
dissemination of notices related to procurement
• Contract Notice
opportunities such as Prior Information Notices,
• Contract Award Notice
Contract Notices and Contract Award Notices.

e-Discovery Search for interesting business opportunities on a • Search notice query

publication portal. transaction
• Notice metadata
transaction

e-Access Electronic access to tender documents and • Express Interest in Call for

specifications, including electronic access to Tenders
supporting documents for suppliers in the
• Call for tender
preparation of a Tender response, e.g.
• European Single
clarifications, questions and answers. This includes
Procurement Document
expressing interest in a business opportunity to be
(ESPD)
listed in the procurement procedure.
• Pre-award Catalogue
Request
• Question and answers
e- Secure submission of tenders and/or catalogues in • Tender
Submission electronic format to the contracting body
• Virtual Company
(contracting authority/ contracting entity), which
Dossier
can receive and process it in compliance with
• European Single
applicable legal requirements.
Procurement Document
(ESPD)
• Pre-award Catalogue
e- Evaluation of the electronic tenders and/or • Clarification questions
Evaluation catalogues received by the contracting body and answers
following the closing deadline of a tender
competition, including electronic exchange to
enable the clarification of tender content by
evaluations.
e-Awarding Information exchange regarding award of the • Additional information
contract, including electronic exchange to support

It should be noted that the business transactions listed are examples only and does not constitute the full list of

relevant business transactions.
Pre-award
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tenderers requesting additional information about
the result of the procedure.
e-Contract Signing, enactment of a contract / agreement and • Draft Contract
possibly its related catalogue through electronic
• Signed Contract
means between the contracting bodies and the
• Catalogue Request
winning tenderer(s), as well as the signing of
• Catalogue
contract amendments and possibly their related
catalogue.
Table 2 — Business areas in the post-award phase of public e-Procurement
Business Areas Example information
exchange
e-Quoting Activities preparatory to issuing an order. • Request for Quotation
including the exchange of electronic messages
• Quotation
with winning tenderers who have signed a
• Punch-out
framework agreement with the contracting body,
a request for quotation and the response to the
quotation (e.g. framework agreements with
reopening competition), etc.
e-Ordering Issuing of an electronic order by the contracting • Order
body and its acceptance by the supplier or
• Order Confirmation
conversely issuing of an electronic order
agreement by the supplier.
e-Fulfilment Electronic exchange of information that enable • Despatch Advice
monitoring the execution of the order or the
• Receiving Advice
contract.
e-Invoicing Issuing, sending, receiving and processing invoices • Invoice
and billing data.
• Credit Note
e-Payment Financial payment involving currency transfer
between a contracting body and a supplier.
Supplier and Management of supplier relationships and
contract contracts, including archiving.
management

The aim of CEN/TC 440 is to provide a focused and coordinated approach to development of appropriate

European Standards that:

• Build upon and complement existing initiatives, such as CEN WS/BII3 and CEN/TC 434, and be part

of a wider e-Business standardization portfolio;

• Facilitate end-to-end e-Procurement and thus support European policy objectives expressed in e.g.

“Digital Agenda for Europe” [4] and “A strategy for e-procurement (COM(2012) 179 final” [5], “End-

to-end e-procurement to modernise public administration (COM(2013) 453 final)” [6], the “public

procurement directive” [2];

• Recognize the rather ambitious timeline envisaged for implementation of the new procurement

directives, stressing the importance of available standards as a basis for compliant software solutions

to be available in the market;
Post-award
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• Allow for user engagement and participation as well as effective production of the standards

required by being focused on public procurement needs (but take generic applicability for ‘Business-

to-Business’ into account as and when relevant);

• Facilitate improved efficiency and cost reduction in both public and private sector entities;

• Focus on cross-border and cross–platform interoperability to allow economic operators to select the

platform of their choice and still can participate in procurement opportunities across the full

European market.

The deliverables from CEN/TC 440 collectively provide a framework for interoperability in pan-

European electronic transactions for e-Procurement expressed as a set of technical specifications that is

expected to:

• allow for efficient and effective implementation of electronic exchange of documents in public e-

Procurement as well as in transactions between enterprises;

• support implementation of end-to-end e-Procurement including both pre-award and post-award

processes for public procurement;
• facilitate interoperability between independent solutions;

• provide an added value to stakeholders, such as solution and service providers, as well as contracting

bodies and economic operators involved in the e-Procurement process.

The work in CEN/TC 440 focuses on interoperability aspects of the exchange of information between

business partners. Back-office information processing, e.g. the internal processing and business

evaluation of the actual information content, is out of scope. To ensure interoperability the information

exchange will be described in the form of:

• Choreography specifications, describing the flow of the business process and the sequence of

information exchange;

• Business transaction information models, describing the information content of each information

exchange;

• Syntax binding specifications, describing how the information content of a business transaction

information model is represented in a specific syntax;
• Guidelines, providing additional guidance on specific topics.

It should be noted that CEN/TC 440 deliverables do not provide the full legal framework enabling

business partners to fulfil their legal obligations. It is the responsibility of the business partners

themselves to ensure that the business documents exchanged respect any rules defined by relevant

legislation, including require
...

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