Electronic public procurement - Business interoperability interfaces (BII), e-Tendering - Part 101: Overview

This document provides an overview of eTendering standards in the set Business Interoperability Interfaces (BII) for public procurement. BII eTendering covers the tendering part of the e-procurement chain, starting from subscribing interest in a business opportunity till concluding the contract.
BII focus on exchange of information between business partners. This brings in scope all electronic communication between a contracting authority and an economic operator. Back-office information processing, like the evaluation of tenders, is out of scope.
To ensure interoperability each electronic communication will be described as follows:
- A procurement procedure guideline identifies the position of the transactions  in a procedure;
- A choreography describes the sequence of transactions;
- A transaction describes all  information elements exchanged between business partners;
- A syntax implementation guideline (SIG) provides the syntax bindings needed to implement the transaction.

Elektronisches öffentliches Beschaffungswesen - Schnittstellen für Geschäftsinteroperabilität (BII), e-Tenderingt - Teil 101: Überblick

Marchés publics électroniques - Interfaces d'interopérabilité commerciale - Appel d’offres - Partie 101: Vue d’ensemble

Elektronska javna naročila - Vmesnik za poslovno interoperabilnost (BII), e-ponudbe - 101. del: Pregled

Ta dokument zagotavlja pregled standardov na področju e-javnega naročanja (eTendering) v sklopu Vmesnikov poslovne interoperabilnosti (BII) za javno naročanje. Vmesnik BII e-javnega naročanja zajema razpisni del verige e-javnih naročil, začenši s prijavo interesa za poslovno priložnost do sklenitve pogodbe.
BII se osredotočajo na izmenjavo informacij med poslovnimi partnerji. To združuje celotno elektronsko komunikacijo med naročnikom in gospodarskim subjektom. Obdelava informacij zalednih pisarn, kot je vrednotenje ponudb, ne spada sem.
Da se zagotovi interoperabilnost, bo vsaka elektronska komunikacija opisana, kot sledi:
- smernica za postopek javnega naročanja opredeljuje položaj transakcij v postopku;
- koreografija opisuje zaporedje transakcij;
- transakcija opisuje vse informacije, izmenjane med poslovnimi partnerji;
- smernica za izvajanje sintakse (SIG) zagotavlja vezave sintakse, ki so potrebne za izvedbo transakcije.

General Information

Status
Published
Publication Date
06-Mar-2018
Technical Committee
Current Stage
6060 - National Implementation/Publication (Adopted Project)
Start Date
05-Mar-2018
Due Date
10-May-2018
Completion Date
07-Mar-2018

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SLOVENSKI STANDARD
SIST-TP CEN/TR 17014-101:2018
01-maj-2018
(OHNWURQVNDMDYQDQDURþLOD9PHVQLN]DSRVORYQRLQWHURSHUDELOQRVW %,, H
SRQXGEHGHO3UHJOHG

Electronic public procurement - Business interoperability interfaces (BII), e-Tendering -

Part 101: Overview
Elektronisches öffentliches Beschaffungswesen - Schnittstellen für
Geschäftsinteroperabilität (BII), e-Tenderingt - Teil 101: Überblick

Marchés publics électroniques - Interfaces d'interopérabilité commerciale - Appel d’offres

- Partie 101: Vue d’ensemble
Ta slovenski standard je istoveten z: CEN/TR 17014-101:2018
ICS:
03.100.10 Nabava. Dobava. Logistika Purchasing. Procurement.
Logistics
35.240.20 Uporabniške rešitve IT pri IT applications in office work
pisarniškem delu
35.240.63 Uporabniške rešitve IT v IT applications in trade
trgovini
SIST-TP CEN/TR 17014-101:2018 en,fr,de

2003-01.Slovenski inštitut za standardizacijo. Razmnoževanje celote ali delov tega standarda ni dovoljeno.

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SIST-TP CEN/TR 17014-101:2018
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SIST-TP CEN/TR 17014-101:2018
CEN/TR 17014-101
TECHNICAL REPORT
RAPPORT TECHNIQUE
February 2018
TECHNISCHER BERICHT
ICS 03.100.10; 35.240.20; 35.240.63
English Version
Electronic public procurement - Business interoperability
interfaces (BII), e-Tendering - Part 101: Overview

Marchés publics électroniques - Interfaces Elektronisches öffentliches Beschaffungswesen -

d'interopérabilité commerciale - Appel d'offres - Partie Schnittstellen für Geschäftsinteroperabilität (BII), e-

101: Vue d'ensemble Tenderingt - Teil 101: Überblick

This Technical Report was approved by CEN on 8 February 2018. It has been drawn up by the Technical Committee CEN/TC 440.

CEN members are the national standards bodies of Austria, Belgium, Bulgaria, Croatia, Cyprus, Czech Republic, Denmark, Estonia,

Finland, Former Yugoslav Republic of Macedonia, France, Germany, Greece, Hungary, Iceland, Ireland, Italy, Latvia, Lithuania,

Luxembourg, Malta, Netherlands, Norway, Poland, Portugal, Romania, Serbia, Slovakia, Slovenia, Spain, Sweden, Switzerland,

Turkey and United Kingdom.
EUROPEAN COMMITTEE FOR STANDARDIZATION
COMITÉ EUROPÉEN DE NORMALISATION
EUROPÄISCHES KOMITEE FÜR NORMUNG
CEN-CENELEC Management Centre: Rue de la Science 23, B-1040 Brussels

© 2018 CEN All rights of exploitation in any form and by any means reserved Ref. No. CEN/TR 17014-101:2018 E

worldwide for CEN national Members.
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Contents Page

European foreword ............................................................................................................................................ 3

Introduction .......................................................................................................................................................... 4

1 Scope .......................................................................................................................................................... 8

2 Normative references .......................................................................................................................... 8

3 Terms and definitions ......................................................................................................................... 8

4 Abbreviations ......................................................................................................................................... 8

5 WG4 deliverables – 17014 series .................................................................................................... 9

6 Business environment ...................................................................................................................... 15

6.1 General.................................................................................................................................................... 15

6.2 Introduction .......................................................................................................................................... 15

6.3 Business processes in scope ........................................................................................................... 16

6.4 Organization and Business partners involved ......................................................................... 22

7 Implementation guides and provided syntax bindings ........................................................ 22

Bibliography ....................................................................................................................................................... 23

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European foreword

This document (CEN/TR 17014-101:2018) has been prepared by Technical Committee CEN/TC 440

“Electronic public procurement”, the secretariat of which is held by Danish Standards.

Attention is drawn to the possibility that some of the elements of this document may be the subject of

patent rights. CEN shall not be held responsible for identifying any or all such patent rights.

This document is part of a series of multi-part documents prepared, or under preparation, by

CEN/TC 440:

• 17011-series: e-Procurement Architecture, providing a set of specifications outlining different

aspects of the e-Procurement architecture for Business Interoperability Specifications.

• 17012-series: e-Procurement Business Term Vocabulary, providing a consistent set of business

terms used in the e-Procurement processes aligned with the work in CEN/TC 434 as well as actions

currently underway under the ISA work program.

• 17013-series: e-Notification Business Interoperability Specifications, providing a set of

specifications outlining business choreography, transaction, syntax binding specifications and

guidelines required to support the e-Notification processes.

• 17014-series: e-Tendering Business Interoperability Specifications, providing a set of

specifications outlining business choreography, transaction, syntax binding specifications and

guidelines required to support the e-Tendering processes.

• 17015-series: e-Catalogue Business Interoperability Specifications, providing a set of

specifications outlining business choreography, transaction, syntax binding specifications and

guidelines required to support the e-Catalogue processes.

• 17016-series: e-Ordering Business Interoperability Specifications, providing a set of

specifications outlining business choreography, transaction, syntax binding specifications and

guidelines required to support the e-Ordering processes.

• 17017-series: e-Fulfilment Business Interoperability Specifications, providing a set of

specifications outlining business choreography, transaction, syntax binding specifications and

guidelines required to support the e-Delivery processes.
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Introduction

The objective of the work in CEN/TC 440, Electronic public procurement, is to provide standards, in the

form of Business Interoperability Interface specifications, as a tool to ensure interoperability and thus

facilitate efficient and effective electronic information exchange in the (public) e-Procurement processes

between the buyer and the seller.

This is to facilitate end-to-end e-Procurement including both pre-award and post-award processes, see

Figure 1.
Figure 1 — The pre-and post-award processes of public e-Procurement

e-Procurement refers to the use of electronic communications and transaction processing by public

sector organisations and economic operators when buying/providing supplies and services or tendering

works, see Table 1 and Table 2.

The concept of end-to-end procurement is further elaborated in COM(2013) 453 final on end-to-end e-

Procurement to modernise public administration [6]
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Table 1 — Business areas in the pre-award phase of public e-Procurement
Business Areas Example information exchange
Planning Planning of milestones and electronic tracking of the
achievements.

e-Notifying Information exchange, publication and dissemination • Prior Information Notice

of notices related to procurement opportunities such
• Contract Notice
as Prior Information Notices, Contract Notices and
• Contract Award Notice
Contract Award Notices.

e-Discovery Search for interesting business opportunities on a • Search notice query

publication portal. transaction
• Notice metadata transaction

e-Access Electronic access to tender documents and • Express Interest in Call for

specifications, including electronic access to Tenders
supporting documents for suppliers in the preparation
• Call for tender
of a Tender response, e.g. clarifications, questions and
• European Single Procurement
answers. This includes expressing interest in a
Document (ESPD)
business opportunity to be listed in the procurement
• Pre-award Catalogue Request
procedure.
• Question and answers
e- Secure submission of tenders and/or catalogues in • Tender
Submission electronic format to the contracting body (contracting
• Virtual Company Dossier
authority/ contracting entity), which can receive and
• European Single Procurement
process it in compliance with applicable legal
Document (ESPD)
requirements.
• Pre-award Catalogue

e-Evaluation Evaluation of the electronic tenders and/or catalogues • Clarification questions and

received by the contracting body following the closing answers
deadline of a tender competition, including electronic
exchange to enable the clarification of tender content
by evaluations.
e-Awarding Information exchange regarding award of the • Additional information
contract, including electronic exchange to support
tenderers requesting additional information about the
result of the procedure.
e-Contract Signing, enactment of a contract / agreement and • Draft Contract
possibly its related catalogue through electronic
• Signed Contract
means between the contracting bodies and the
• Catalogue Request
winning tenderer(s), as well as the signing of contract
• Catalogue
amendments and possibly their related catalogue.

It should be noted that the business transactions listed are examples only and does not constitute the full list of

relevant business transactions.
Pre-award
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Table 2 — Business areas in the post-award phase of public e-Procurement
Business Areas Example information exchange

e-Quoting Activities preparatory to issuing an order. including • Request for Quotation

the exchange of electronic messages with winning
• Quotation
tenderers who have signed a framework agreement
• Punch-out
with the contracting body, a request for quotation and
the response to the quotation (e.g. framework
agreements with reopening competition), etc.
e-Ordering Issuing of an electronic order by the contracting body • Order
and its acceptance by the supplier or conversely
• Order Confirmation
issuing of an electronic order agreement by the
supplier.
e-Fulfilment Electronic exchange of information that enable • Despatch Advice
monitoring the execution of the order or the contract.
• Receiving Advice
e-Invoicing Issuing, sending, receiving and processing invoices • Invoice
and billing data.
• Credit Note
e-Payment Financial payment involving currency transfer
between a contracting body and a supplier.
Supplier and Management of supplier relationships and contracts,
contract including archiving.
management

The aim of CEN/TC 440 is to provide a focused and coordinated approach to development of appropriate

European Standards that:

• Build upon and complement existing initiatives, such as CEN WS/BII3 and CEN/TC 434, and be part

of a wider e-Business standardization portfolio;

• Facilitate end-to-end e-Procurement and thus support European policy objectives expressed in e.g.

“Digital Agenda for Europe” [4] and “A strategy for e-procurement (COM(2012) 179 final” [5], “End-

to-end e-procurement to modernise public administration (COM(2013) 453 final)” [6], the “public

procurement directive” [2];

• Recognize the rather ambitious timeline envisaged for implementation of the new procurement

directives, stressing the importance of available standards as a basis for compliant software solutions

to be available in the market;

• Allow for user engagement and participation as well as effective production of the standards

required by being focused on public procurement needs (but take generic applicability for ‘Business-

to-Business’ into account as and when relevant);

• Facilitate improved efficiency and cost reduction in both public and private sector entities;

• Focus on cross-border and cross–platform interoperability to allow economic operators to select the

platform of their choice and still can participate in procurement opportunities across the full

European market.
Post-award
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The deliverables from CEN/TC 440 collectively provide a framework for interoperability in pan-

European electronic transactions for e-Procurement expressed as a set of technical specifications that is

expected to:

• allow for efficient and effective implementation of electronic exchange of documents in public e-

Procurement as well as in transactions between enterprises;

• support implementation of end-to-end e-Procurement including both pre-award and post-award

processes for public procurement;
• facilitate interoperability between independent solutions;

• provide an added value to stakeholders, such as solution and service providers, as well as contracting

bodies and economic operators involved in the e-Procurement process.

The work in CEN/TC 440 focuses on interoperability aspects of the exchange of information between

business partners. Back-office information processing, e.g. the internal processing and business

evaluation of the actual information content, is out of scope. To ensure interoperability the information

exchange will be described in the form of:

• Choreography specifications, describing the flow of the business process and the sequence of

information exchange;

• Business transaction information models, describing the information content of each information

exchange;

• Syntax binding specifications, describing how the information content of a business transaction

information model is represented in a specific syntax;
• Guidelines, providing additional guidance on specific topics.

It should be noted that CEN/TC 440 deliverables do not provide the full legal framework enabling

business partners to fulfil their legal obligations. It is the responsibility of the business partners

themselves to ensure that the business documents exchanged respect any rules defined by relevant

legislation, including requirements related to personal data protection, as well as rules stated as part of

a trading relationship between them.
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1 Scope

This document provides an overview of the set Business Interoperability Interfaces (BII) specifications

for e-Procurement covering the business areas of e-Discovery, e-Access, e-Submission, e-Evaluation, e-

Awarding, e-Contract and e-Quoting.
2 Normative references
There are no normative references in this document.
3 Terms and definitions
No terms and definitions are listed in this document.

ISO and IEC maintain terminological databases for use in standardization at the following addresses:

• IEC Electropedia: available at http://www.electropedia.org/
• ISO Online browsing platform: available at http://www.iso.org/obp
4 Abbreviations
In this document the following abbreviations apply according to Table 3.
Table 3 — Used abbreviations
Abbreviation Explanation
SAT Solution architecture template
EIRA European Interoperability Reference
Architecture
IOP Interoperability
ABB Architectural Building Block
SBB Solution Building Block
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5 WG4 deliverables – 17014 series

The following deliverables (guidelines, choreographies, transactions and syntax bindings) are planned

by WG4 e-Tendering:
Table 4 — List of deliverables
Nr Title Short description Type

17014–201 Business opportunity A Contracting Authority offers the possibility to Choreography

subscription Economic Operators to be subscribed to one specific
business opportunity. The Economic Operator
expresses his interest in one specific business
opportunity. The Contracting Authority subscribes the
Economic Operator to the list of interested Economic
Operators in this specific business opportunity and
sends the Economic Operator confirmation..

17014–202 Business opportunity A Contracting Authority offers the possibility to Choreography

documents access Economic Operators to get (access to) the procurement
documents belonging to one interesting business
opportunity. The Economic Operator expresses his
interest in the documents from one specific business
opportunity. The Contracting Authority provides
(access to) the belonging documents.

17014–203 Participation request A Contracting Authority offers the possibility to Choreography

Economic Operators to submit a ‘request to participate’
for one specific business opportunity. The Economic
Operator submits a bundle of documents being the a
‘request to participate’ to the Contracting Authority.
The Contracting Authority receives the bundle and
provides an acknowledgement of receipt to the
Economic Operator.

17014–204 Tender submission A Contracting Authority offers the possibility to Choreography

Economic Operators to submit a tender for one specific
business opportunity. The Economic Operator submits
a bundle of documents being the tender to the
Contracting Authority. The Contracting Authority
receives the bundle and provides an acknowledgement
of receipt to the Economic Operator.

17014–205 Contract formalization A Contracting Authority offers the possibility to Choreography

Economic Operators to finalize the contract after a
business opportunity has been awarded. The
Contracting Authority sends the contract to the
Economic Operator. The Economic Operator sings the
contract and sends the singed contract back to the
Contracting Authority. The Contracting Authority sings
the singed contract and sends the double singed
contract to the Economic Operator.

17014–206 Business opportunity A Contracting Authority offers the possibility to Choreography

answers on questions Economic Operators to get the answers to questions
they have about certain business opportunity. The
Economic Operator ask the question about a specific
business opportunity to the Contracting Authority. The
Contracting Authority provides the answer to the
question.
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17014–207 ESPD/VCD creation An Aggregator offers the possibility to Economic Choreography

Operators to create an European Single Procurement
Documents (ESPD) or Virtual Company Dossier (VCD).
The Economic Operator sends the ESPD/VCD request to
the Aggregator. The Aggregator assembles all
information about the Economic Operator, creates the
ESPD/VCD and return the document to the Economic
Operator.

17014–208 Clarifications submission A Contracting Authority offers the possibility to Choreography

Economic Operators to provide upon request a
clarification about their ‘request to participate’ or their
tender for one specific business opportunity. The
Contracting Authority request the Economic Operator
to clarify something in their ‘request to participate’ or
their tender. The Economic Operator provides the
clarification.

17014–209 Award notification A Contracting Authority offers the possibility to Choreography

Economic Operators to receive the outcome (positive or
negative) of the evaluation process (after ‘request to
participate’ or ‘tender’). The Contracting Authority
informs the Economic Operator of the outcome of the
evaluation of one specific procurement procedure.

17014–210 Final guarantee submission A Contracting Authority offers the possibility to Choreography

Economic Operators to provide upon request a final
guarantee for one specific tender that has been
submitted. The Contracting Authority request the
Economic Operator to provide the guarantee. The
Economic Operator provides the guarantee.

17014–211 Request for additional A Contracting Authority offers the possibility to Choreography

information for the Economic Operators to provide upon request additional
contract information to finalize the contract. The Contracting
Authority request the Economic Operator to provide
additional information. The Economic Operator
provides the additional information.

17014–212 Request for quotation in the A Contracting Authority offers the possibility to Choreography

context of a framework Economic Operators to provide a quotation in the
contract context of a framework contract. The Contracting
Authority request the Economic Operator to provide a
quotation. The Economic Operator submits a bundle of
documents being the quotation in the context of a
framework contract to the Contracting Authority. The
Contracting Authority receives the bundle and provides
an acknowledgement of receipt to the Economic
Operator.

17014–213 Quotation request A Contracting Authority offers the possibility to Choreography

Economic Operators to provide a quotation. The
Contracting Authority request the Economic Operator
to provide a quotation. The Economic Operator submits
a bundle of documents being the quotation to the
Contracting Authority. The Contracting Authority
receives the bundle and provides an acknowledgement
of receipt to the Economic Operator.
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17014–214 Procurement procedure A Contracting Authority offers the possibility to Choreography

status inquiry Economic Operators to get a status update on one
interesting business opportunity. The Economic
Operator request a status update for a specific
procedure. The Contracting Authority provides the
status update to the Economic Operator.

17014–301 Express Interest in Call for The Economic Operator expresses his interest in one Transaction

Tenders specific business opportunity.

17014–302 Call for Tenders The Contracting Authority subscribes the Economic Transaction

subscription confirmation Operator to the list of interested Economic Operators in

this specific business opportunity and sends the
Economic Operator confirmation.

17014–303 Unsubscribe to Call for The Economic Operator request the Contracting Transaction

Tenders Authority to unsubscribe him from the list of interested
Economic Operators in a specific business opportunity.

17014–304 Unsubscribe to Call for The Contracting Authority unsubscribes the Economic Transaction

Tenders confirmation Operator to the list of interested Economic Operators in
this specific business opportunity and sends the
Economic Operator confirmation.

17014–305 Call For Tender request The Economic Operator expresses his interest in the Transaction

documents from one specific business opportunity.

17014–306 Light Call for Tenders The Contracting Authority provides (access to) the Transaction

belonging documents. Only the procurement process
steering information is structured, the rest of the
information is unstructured attachments.

17014–307 Advanced Call for tenders The Contracting Authority provides (access to) the Transaction

belonging documents. Most of the information,
(including all criteria) is structured, only a few
unstructured attachments.

17014–308 ESPD Request The Economic Operator sends the ESPD request to the Transaction

Aggregator.

17014–310 Call For Tender Questions The Economic Operator ask the question about a Transaction

specific business opportunity to the Contracting
Authority.

17014–311 Call For Tender Answers The Contracting Authority provides the answer to a Transaction

question.

17014–312 Light Qualification The Economic Operator submits a bundle of documents Transaction

being the a ‘request to participate’ to the Contracting
Authority. Only the procurement process steering
information is structured, the rest of the information is
unstructured attachments.

17014–313 Advanced Qualification The Economic Operator submits a bundle of documents Transaction

being the a ‘request to participate’ to the Contracting
Authority. Most of the information, (including all
answers to criteria) is structured, only a few
unstructured attachments.

17014–314 Qualification reception The Contracting Authority receives the bundle and Transaction

notification provides an acknowledgement of receipt to the
Economic Operator.
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17014–315 Qualification rejection The Contracting Authority informs the Economic Transaction

Operator of the outcome of the evaluation of one
specific procurement procedure. The Economic
Operator is rejected.

17014–316 Light Invitation to Tender The Contracting Authority invites the Economic Transaction

Operator to submit a tender by providing (access to) the
belonging documents. Only the procurement process
steering information is structured, the rest of the
information is unstructured attachments.

17014–317 Advanced Invitation to The Contracting Authority invites the Economic Transaction

tender Operator to submit a tender by providing (access to) the
belonging documents. Most of the information,
(including all criteria) is structured, only a few
unstructured attachments.

17014–318 Light Tender The Economic Operator submits a bundle of documents Transaction

being the tender to the Contracting Authority. Only the
procurement process steering information is
structured, the rest of the information is unstructured
attachments.

17014–319 Advanced Tender The Economic Operator submits a bundle of documents Transaction

being the tender to the Contracting Authority. Most of
the information, (including all answers to criteria) is
structured, only a few unstructured attachments.
17014–320 ESPD The Aggregator assembles all information about the Transaction
Economic Operator, creates the ESPD and return the
document to the Economic Operator.

17014–322 Tender receipt notification The Contracting Authority receives the bundle and Transaction

provides an acknowledgement of receipt to the
Economic Operator.

17014–323 Tender withdrawal The Economic Operator withdraw the submitted Transaction

tender.

17014–324 Tendering Questions The Contracting Authority request the Economic Transaction

Operator to clarify something in their ‘request to
participate’ or their tender.

17014–325 Tendering Answers The Economic Operator provides the clarification. Transaction

17014–326 VCD Request The Economic Operator sends the VCD request to the Transaction

Aggregator.
17014–327 VCD The Aggregator assembles all information about the Transaction
Economic Operator, creates the VCD and return the
document to the Economic Operator.

17014–328 Awarding Notification The Contracting Authority informs the Economic Transaction

Operator of the outcome of the evaluation of one
specific procurement procedure.

17014–329 Contract The Contracting Authority sends the contract to the Transaction

Economic Operator or vice versa.

17014–330 Tender Status Inquiry The Economic Operator request a status update for a Transaction

specific procedure.

17014–331 Tender Status The Contracting Authority provides the status update to Transaction

the Economic Operator.
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17014–332 Additional information The Contracting Authority request the Economic Transaction

request Operator to provide additional information for
preparation of the contract.

17014–333 Additional information The Economic Operator provides the additional Transaction

information for preparation of the contract.

17014–334 Final guarantee request The Contracting Authority request the Economic Transaction

Operator to provide the guarantee.

17014–335 Final guarantee The Economic Operator provides the guarantee. Transaction

17014–336 Quotation framework The Contracting Authority request the Economic Transaction

contract request Operator to provide a quotation in the context of a
framework contract.

17014–337 Quotation framework The Economic Operator submits a bundle of documents Transaction

contract being the quotation in the context of a framework
contract to the Contracting Authority.

17014–338 Quotation request The Contracting Authority request the Economic Transaction

Operator to provide a quotation.

17014–339 Quotation The Economic Operator submits a bundle of documents Transaction

being the quotation to the Contractin
...

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