EN 9300-015:2013

Aerospace series - LOTAR - LOng Term Archiving and Retrieval of digital technical product documentation such as 3D, CAD and PDM data - Part 015: Reference process description ''Removal''

This European Standard provides a detailed description for the recommended process of deletion of the AIP, within the archive as overviewed in EN 9300-010.

Luft- und Raumfahrt - LOTAR - Langzeit-Archivierung und -Bereitstellung digitaler technischer Produktdokumentationen, wie zum Beispiel von 3D-, CAD- und PDM-Daten - Teil 015: Beschreibung des Referenzprozesses ''Löschen''

Diese Europäische Norm liefert eine detaillierte Beschreibung des empfohlenen Prozesses zur Löschung des AIPs aus dem Archiv, wie in EN 9300-010 als Übersicht dargestellt.

Série aérospatiale - LOTAR - Archivage Long Terme et récupération des données techniques produits numériques, telles que CAD, 3D et PDM - Partie 015: Description du processus de référence ''Suppression''

Aeronavtika - LOTAR - Dolgotrajno arhiviranje in iskanje digitalne tehnične dokumentacije o izdelkih, kot so podatki o 3D, CAD in PDM - 015. del: Opis referenčnega procesa "Brisanje"

General Information

• Status: Published
• Publication Date: 29-Jan-2013
• Withdrawal Date: 30-Jul-2013
• ICS: 01.110 - Technical product documentation
• ICS: 35.240.30 - IT applications in information, documentation and publishing
• ICS: 35.240.60 - IT applications in transport
• ICS: 49.020 - Aircraft and space vehicles in general
• Technical Committee: ASD-STAN - Aerospace
• Drafting Committee: ASD-STAN/D 1 - General
• Current Stage: 6060 - Definitive text made available (DAV) - Publishing
• Start Date: 30-Jan-2013
• Completion Date: 30-Jan-2013
• Ref Project: SIST EN 9300-015:2014 - Aerospace series - LOTAR - LOng Term Archiving and Retrieval of digital technical product documentation such as 3D, CAD and PDM data - Part 015: Reference process description ''Removal''

Overview

EN 9300-015:2013 is a LOTAR (LOng Term Archiving and Retrieval) part that provides a reference process description for "Removal" of Archival Information Packages (AIP) within aerospace archives. It defines the recommended, auditable steps an archive and its administrators should follow to delete content while preserving traceability via metadata. The standard aligns with LOTAR concepts and OAIS principles and is applicable to new 3D product data records and, where relevant, to existing product records.

Key Topics

• Scope and applicability: Focused on deletion of AIP content (Content Information and Preservation Descriptive Information) while retaining deletion records in the archive metadata. Applicable to 3D, CAD and PDM product data as defined by LOTAR domain parts.
• Process steps: Core steps described include:
  • Removal request (management decision or automatic rule-based query)
  • Initiation by administrator
  • Access control verification
  • Data selection and dependency checks
  • Deletion of CI and PDI from physical storage
  • Post-deletion error check and verification
  • Update of archive metadata with deletion entries
  • Confirmation and generation/receipt of removal report
  • Error reporting and manual error handling for partial failures
• Security & traceability: Emphasises access control and prevention of inappropriate deletion that could break audit trails or data continuity.
• Support processes: Preservation planning is defined as a supporting activity to monitor archive environment and advise on policies and retention rules (e.g. domain-based retention periods such as multi-decade archiving rules).

Applications

The removal reference process is valuable for aerospace organisations operating long-term archives of digital technical product documentation. Typical applications include:

• Managing end-of-retention deletion of CAD, 3D and PDM records while preserving legal and audit evidence.
• Automating rule-based removal requests (e.g. expired retention periods) with administrator review.
• Ensuring that deletion does not compromise dependent data or product data path traceability.
• Producing confirmation reports and error reports to support operational governance and compliance.

Roles involved include Management (decides retention and authorises removal), Administrator (initiates and oversees removal activities) and the Archive (system that performs deletion, verification and metadata updates).

Related Standards

• EN 9300-003 (Fundamentals and concepts) - core LOTAR model
• EN 9300-007 (Terms and References) - definitions used across LOTAR parts
• EN 9300-010 (Overview Data Flow) - archival data flow context
• ISO 14721:2003 (OAIS) - reference model for archival systems

This part of the EN 9300 series provides practical, auditable guidance for safely removing AIP content while maintaining archival metadata and traceability, helping organisations balance data retention obligations and storage lifecycle management.

Standards Content (Sample)

SLOVENSKI STANDARD
01-februar-2014
$HURQDYWLND/27$5'ROJRWUDMQRDUKLYLUDQMHLQLVNDQMHGLJLWDOQHWHKQLþQH
GRNXPHQWDFLMHRL]GHONLKNRWVRSRGDWNLR'&$'LQ3'0GHO2SLV
UHIHUHQþQHJDSURFHVD%ULVDQMH
Aerospace series - LOTAR - LOng Term Archiving and Retrieval of digital technical
product documentation such as 3D, CAD and PDM data - Part 015: Reference process
description ''Removal''
Luft- und Raumfahrt - LOTAR - Langzeitarchivierung und Bereitstellung digitaler
technischer Produktdokumentationen, beispielsweise 3D, CAD und PDM Daten - Teil
015: Referenzprozessbescheibung ''Löschen''
Série aérospatiale - LOTAR - Archivage Long Terme et récupération des données
techniques produits numériques, telles que CAD, 3D et PDM - Partie 015: Description du
processus de référence ''Suppression''
Ta slovenski standard je istoveten z: EN 9300-015:2013
ICS:
35.240.30 Uporabniške rešitve IT v IT applications in information,
informatiki, dokumentiranju in documentation and
založništvu publishing
49.020 Letala in vesoljska vozila na Aircraft and space vehicles in
splošno general
2003-01.Slovenski inštitut za standardizacijo. Razmnoževanje celote ali delov tega standarda ni dovoljeno.

EUROPEAN STANDARD
EN 9300-015
NORME EUROPÉENNE
EUROPÄISCHE NORM
January 2013
ICS 01.110; 35.240.30; 35.240.60; 49.020
English Version
Aerospace series - LOTAR - LOng Term Archiving and Retrieval
of digital technical product documentation such as 3D, CAD and
PDM data - Part 015: Reference process description ''Removal''
Série aérospatiale - LOTAR - Archivage Long Terme et Luft- und Raumfahrt - LOTAR - Langzeitarchivierung und
récupération des données techniques produits numériques, Bereitstellung digitaler technischer
telles que CAD, 3D et PDM - Partie 015: Description du Produktdokumentationen, beispielsweise 3D, CAD und
processus de référence ''Suppression'' PDM Daten - Teil 015: Referenzprozessbescheibung
''Löschen''
This European Standard was approved by CEN on 24 November 2012.

CEN members are bound to comply with the CEN/CENELEC Internal Regulations which stipulate the conditions for giving this European
Standard the status of a national standard without any alteration. Up-to-date lists and bibliographical references concerning such national
standards may be obtained on application to the CEN-CENELEC Management Centre or to any CEN member.

This European Standard exists in three official versions (English, French, German). A version in any other language made by translation
under the responsibility of a CEN member into its own language and notified to the CEN-CENELEC Management Centre has the same
status as the official versions.

CEN members are the national standards bodies of Austria, Belgium, Bulgaria, Croatia, Cyprus, Czech Republic, Denmark, Estonia,
Finland, Former Yugoslav Republic of Macedonia, France, Germany, Greece, Hungary, Iceland, Ireland, Italy, Latvia, Lithuania,
Luxembourg, Malta, Netherlands, Norway, Poland, Portugal, Romania, Slovakia, Slovenia, Spain, Sweden, Switzerland, Turkey and United
Kingdom.
EUROPEAN COMMITTEE FOR STANDARDIZATION
COMITÉ EUROPÉEN DE NORMALISATION

EUROPÄISCHES KOMITEE FÜR NORMUNG

Management Centre: Avenue Marnix 17, B-1000 Brussels
© 2013 CEN All rights of exploitation in any form and by any means reserved Ref. No. EN 9300-015:2013: E
worldwide for CEN national Members.

Contents Page
Foreword . 3
Introduction . 4
1 Scope . 5
2 Normative references . 5
3 Terms, definitions and abbreviations . 5
4 Applicability . 5
5 Removal . 6
6 Detailed process steps description . 7
6.1 General . 7
6.2 Removal request . 7
6.3 Initiate removal process . 7
6.4 Access . 7
6.5 Data selection removal . 7
6.6 Delete Content Information and Preservation Descriptive Information of AIP . 8
6.7 Error check removal AIP . 8
6.8 Add removal information to descriptive information. 8
6.9 Confirmation of removal . 9
6.10 Generate confirmation report . 9
6.11 Receive confirmation report . 9
6.12 Automatic removal request . 9
6.13 Error report of removal . 9
6.14 Error handling for AIP deletion failures . 10
7 Support process step: Preservation Planning . 10
8 Data descriptions . 10
8.1 General . 10
8.2 Involved Roles . 10
8.3 Involved Data . 10
Bibliography. 12

Figure 1 — Removal – Overview . 6

Foreword
This document (EN 9300-015:2013) has been prepared by the Aerospace and Defence Industries Association
of Europe - Standardization (ASD-STAN).
After enquiries and votes carried out in accordance with the rules of this Association, this Standard has
received the approval of the National Associations and the Official Services of the member countries of ASD,
prior to its presentation to CEN.
This European Standard shall be given the status of a national standard, either by publication of an identical
text or by endorsement, at the latest by July 2013, and conflicting national standards shall be withdrawn at the
latest by July 2013.
Attention is drawn to the possibility that some of the elements of this document may be the subject of patent
rights. CEN [and/or CENELEC] shall not be held responsible for identifying any or all such patent rights.
According to the CEN/CENELEC Internal Regulations, the national standards organisations of the following
countries are bound to implement this European Standard: Austria, Belgium, Bulgaria, Croatia, Cyprus, Czech
Republic, Denmark, Estonia, Finland, Former Yugoslav Republic of Macedonia, France, Germany, Greece,
Hungary, Iceland, Ireland, Italy, Latvia, Lithuania, Luxembourg, Malta, Netherlands, Norway, Poland, Portugal,
Romania, Slovakia, Slovenia, Spain, Sweden, Switzerland, Turkey and the United Kingdom.
Introduction
This European Standard was prepared jointly by ASD-STAN and the PROSTEP iViP Association.
The PROSTEP iViP Association is an international non-profit association in Europe. For establishing
leadership in IT-based engineering it offers a moderated platform to its nearly 200 members from leading
industries, system vendors and research institutions. Its product and process data standardization activities at
European and worldwide levels are well known and accepted. The PROSTEP iViP Association sees this
standard and the related parts as a milestone of product data technology.
Users should note that all standards undergo revision from time to time and that any reference made herein to
any other standard implies its latest edition, unless otherwise stated.
1 Scope
This European Standard provides a detailed description for the recommended process of deletion of the AIP,
within the archive as overviewed in EN 9300-010.
2 Normative references
The following documents, in whole or in part, are normatively referenced in this document and are
indispensable for its application. For dated references, only the edition cited applies. For undated references,
the latest edition of the referenced document (including any amendments) applies.
EN 9300-003, Aerospace series — LOTAR — LOng Term Archiving and Retrieval of digital technical product

documentation such as 3D, CAD and PDM data — Part 003: Fundamentals and concepts
EN 9300-007, Aerospace series — LOTAR — LOng Term Archiving and Retrieval of digital technical product
1)
documentation such as 3D, CAD and PDM data — Part 007: Terms and References
EN 9300-010, Aerospace series — LOTAR — LOng Term Archiving and Retrieval of digital technical product
1)
documentation such as 3D, CAD and PDM data — Part 010: Overview Data Flow
ISO 14721:2003, Space data and information transfer systems — Open archival information system —
Reference model [OAIS]
3 Terms, definitions and abbreviations
For the purposes of this document, the terms, definitions and abbreviations given in EN 9300-007 shall apply.
4 Applicability
This EN 9300-015 is applicable to new 3-D product data records and may be applicable to existing 3D product
data records, on current and earlier products, produced using previous regulations, standards and
procedures. The current version is focused on product data as defined in the domain specific parts.

1) Published as A
...